Lebanon Town Council Regular Monthly Meeting Town Hall, Lebanon, VA Monday, May 13, 2019 6:001 P.M.  Council Members Present: Nelson A. "Tony" Dodi, Mayor  DeAnna C. Jackson, Vice- Mayor J.I Hassel Kegley, Council Member A. Doyle Fields, Council Member Kevin B. Ferguson, Council Member Scott. J. Gilmer, Council Member Mary. J. Stanley, Council Member Mark A. Mitchell, Town Manager/ChiefofPolice A. Diane Nunley, Clerk of Council Kevin D. Tiller, Town Attorney  Staff Members Present:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mr. Mitchell Pledge of Allegiance Edit for items not on the agenda:  Mayor Dodi requested to move the Bicentennial Reports under Committee Reports Upon motion made by Mr. Fields, seconded by Mr. Gilmer the agenda with amended changes were unanimously approved. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr.  Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye. Edit and approve minutes from the 04/08/19 regular council meeting.  V.  Upon motion made by Mr. Kegley, seconded by Mr. Ferguson, the minutes from the 04/08/19 regular council meeting was unanimously approved. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye.  VI.  Approve accounts payable and capital assets for thei month of April.  Upon motion made by Mr. Gilmer, seconded by Mr. Fields, the accounts payable for the month of April was unanimously approved. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye.  VII. Public Hearing:    Town ofLebanon Community Center A. Enterinto public hearing: 6:09 P.M.  B. Brian Poe and Shari Brown, with J.A. Street & Associates, presented a guaranteed maximum price proposal for construction for ai new Town ofLebanon Community  Center.  C. Closed public hearing: 6:49 P.M.  Mr. Mitchell advised the council that First Bank & Trust Company had quoted rates for financing the $2,500,000 to fund the project. The rates are as follows:  4.85% fixed rate for 15 years 4.32% fixed rate for 10 years  1.00% over the rate earned tol hold CD as collateral  VIII.  Upon motion made by Ms. Stanley, seconded by Mr. Gilmer, the Town Council unanimously voted to accept the guaranteed maximum price proposal from J.A. Street for the Town of Lebanon Community Center. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye. The Town Council agreed to notify all local banks within the Town ofLebanon for rate proposals to fund the $2,500,000 for the community center.  IX. Town Managers Report  Mr. Mitchell advised that he meet with Janice Halsey with the Good Shepherd Catholic Church, Ms. Halsey meet with the church board members and they are open minded to enter into an Mr. Mitchell advised the town is in need of a map of the water and sewer lines.  agreement with the town for a dog park on their property.  Upon motion made by Mr. Ferguson, seconded by Mr. Kegley, the Town Council unanimously voted for Mr. Mitchell to advertise an RFP for mapping of the water and sewer lines within the town. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.  Mr. Mitchell advised the need to purchase four more 6-yard containers.  Upon motion made by Mr. Kegley, seconded by Mr. Fields, the Town Council unanimously voted to purchase four 6-yard containers. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye. Mr. Mitchell advised the council that the VML Insurance Premium was renewed $600 less this  year status.    Mr. Mitchell requested to speak with the council in closed session concerning Conditional Use Permit for Ron Barrett, hiring summer help and nuisance property on 88 West Banner Street. Mr. Mitchell requested to the council the need to advertise for a police officer due to Officer Hart working with Virginia State Police and Local Police Officers on the drug task force. Upon motion made by Mr. Fields, seconded by Mr. Kegley, the Town Council unanimously agreed for Mr. Mitchell to advertise for a full-time Police Officer. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Mr. Mitchell advised the council the water plant received the 2018 Excellence in Waterworks Mr. Mitchell presented a pool update, all the work was completed except adding the new: slide. X. Upon motion made by Mr. Fields, seconded by Mr. Kegley, the Town Council unanimously voted for the town pool to open at 12:00 P.M. on Friday May 31,2019, and have Friday and Saturday as free admission days. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields,  Stanley, Aye.  Operations Gold Award.  He advised that the mushroom was being installed at the splash pad today.  Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley,Aye.  XI. Town. Attorney  Mr. Tiller requested to speak with the council in closed session.  XII. New Business A.  New Small Business Incentives  Upon motion made by Mr. Gilmer, seconded by Ms. Stanley, the Town Council unanimously voted to adopt the New Small Business Incentives for the Town of Lebanon's Downtown Business District. The vote is as follows: Mr. Kegley,Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.  B.  Bicentennial Report  Ms. Powers presented a bicentennial report.  XIII. Recess: 7:16P.M. XIV. Resume: 7:26P.M. XV. Enter closed session: 7:261 P.M.  A. Upon motion made by Mr. Fields, seconded by Mr. Kegley, the Town Council  unanimously voted to go into closed session under Code Section 2.2-3711(A)0)7) for the purpose of discussing personnel and legal issues. The vote was as follows: Mr.    Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye;  Ms. Stanley, Aye.  B. Upon motion made by Mr. Ferguson, seconded by Mr. Gilmer, the Town Council unanimously voted to return to regular session. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms.  Stanley, Aye.  C. A. Diane Nunley, Clerk ofCouncil, presented the Roll Call Vote:  Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best of your knowledge, (1) the' Town Council in its' closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as were identified ini the motion by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Town Council. Any member ofthe Town Council who believes that there was a departure from the requirements of clauses (1) and (2), shall sO state prior to the vote, indicating the substance of the departure that, in their The roll call vote was as follows: Mayor Dodi, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye; Mr. Tiller,  judgment, has taken place.  Aye; Mr. Mitchell, Aye.  XVI. Adjourn closed session: 9:17P.M.  XVII. Upon motion made by Mr. Fields, seconded by Mr. Kegley, the Town Council unanimously  voted to hire lifeguards for the Town ofLebanon Pool as discussed in closed session. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr.  Ferguson, Aye; Ms. Stanley, Aye.  XVIII. Upon motion made by Mr. Fields, seconded by Mr. Gilmer, the Town Council unanimously  voted tol hire 81 temporary workers for Mr. Mitchell to work as needed for the 2019 summer. The vote was as follows: Mr. Kegiey, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr.  Ferguson, Aye; Ms. Stanley, Aye.  XIX. Upon motion made by Mr. Fields, seconded by Mr. Kegley, the Town Council unanimously  voted tol hire pool director staffa as discussed in closed session. The vote was as follows: Mr. Kegley, Aye; Ms.. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms.  Stanley, Aye.  XX. Upon motion made by Mr. Fields, seconded by Mr. Kegley, the Town Council unanimously  voted to accept Stephanie Burke'sresignation as Financial Officer. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms.  Stanley, Aye.    XXI. Upon motion made by Mr. Fields, seconded by Mr. Gilmer, the Town Council unanimously  voted to promote Beverly Stinson as Financial Officer at the salary discussed in closed session. The vote was as follows: Mr. Kegley, Aye; Ms.. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer,  Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.  XXII. Upon motion made by Mr. Fields, seconded by Ms. Stanley, the Town Council unanimously voted to advertise the. Accounting Assistant position. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley,  Aye.  XXIII. Upon motion made by Mr. Fields, seconded by Mr. Kegley, the Town Council unanimously  voted to advertise for Police Officer as discussed. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye. XXIV. Upon motion made by Mr. Gilmer, seconded by Mr. Ferguson, the Town Council unanimously voted for the legal council to draft al letter to the State of Virginia Little League Museum requesting the return ofthe $10,000 donation dated. April 10, 2017. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms.  Stanley, Aye.  XXV. Upon motion made by Mr. Gilmer, seconded by Mr. Fields, the Town Council unanimously voted to accept the estimate for streetscape improvements for the Downtown Revitalization project from Steffey Construction on the stone work. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley,  Aye.  XXVI. Upon motion made by Mr. Gilmer, seconded by Mr. Kegley, the Town Council unanimously  voted to award the estimate to Steffey Construction in the Downtown Revitalization streetscapes improvement for the fencing enhancements. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye. XXVII. Upon motion made by Mr. Gilmer, seconded by Ms. Stanley, the Town Council unanimously voted to approve the proposal from Wayland Richardson on painting the travel light poles on Church & Main Street. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr.  Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.  XXVII. Upon motion made by Mr. Gilmer, seconded by Mr. Kegley, the Town Council unanimously  voted to approve an RFP: for bid on the Old Mill Park Entrance Arch. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms.  Stanley, Aye.  XXIX. Upon motion made by Mr. Gilmer, seconded by Mr. Fields, the Town Council unanimously voted to approve the amended Urban Archery Ordinance. The vote was as follows: Mr. Kegley, Aye; Ms.. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms.  Stanley, Aye.    XXX. Adjourn: 9:34P.M.  Upon motion made by Mr. Kegley, seconded by Ms. Stanley, the Council unanimously voted to adjourn. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.  2AAsGPm Nélson A. "Tony" Dodi, Mayor  -  a.iawy un A. Diane Nunley, Clerk of Council  Minutes recorded by: A. Diane Nunley, Clerk of Council Minutes prepared by: A. Diane Nunley, Clerk of Council