Lebanon Town Council Special Meeting Town Hall, Lebanon, VA Monday, March 4, 2019 6:001 P.M.  Council Members Present:  Nelson A. "Tony" Dodi, Mayor DeAnna C. Jackson, Vice- Mayor J.Hassel Kegley, Council Member A. Doyle Fields, Council Member Kevin B. Ferguson, Council Member Scott J. Gilmer, Council Member Mary J. Stanley, Council Member Mark A. Mitchell, Town Manager/ChiefofP Police Kevin D. Tiller, Town Attorney A. Diane Nunley, Clerk of Council  StaffMembers Present: Staff Members Absent:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mr. Mitchell Pledge of Allegiance  Sealed Bids for Town ofLebanon Pool Deck  1. Jim Harless amount ofbid $21,500-not including concrete  2.  Ken Construction amount ofbid $64,400-including concrete  Upon motion made by Mr. Gilmer, seconded by Mr. Ferguson, the Town Council unanimously voted to award the bid to. Jim Harless with the contingent that the concrete cost doesn'texceed $30,000. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  Ferguson, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye. Recess to attend the Board of Supervisors meeting: 6:30P.M.  V. VI.  Resume: 7:39P.M.  VII. Mr. Mitchell presented an invoice from the Lebanon Lions Club in the amount of $9000 for down  payment for fireworks and entertainment.  Upon motion made by Mr. Kegley, seconded by Mr. Ferguson, the Town Council unanimously vote to approve the Lebanon Lions Clubi invoice for the amount of $9,000. The vote was as follows: Mr. Kegley,Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson,  Aye; Ms. Stanley, Aye.    VIII. Water line at the Shell Building  Upon motion made by Mr. Fields, seconded by Mr. Gilmer, the Town Council unanimously voted to install water line at the shell building at no cost to the IDA, providing the IDA supply the materials. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye;  Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley,Aye.  IX. Solid Waste Agreement  Upon motion made by Mr. Ferguson, seconded by Mr. Gilmer, the Town Council unanimosly voted to approve the Solid Waste Agreement with the Board of Supervisors as presented. The vote was as follows: Mr. Kegley, Aye; Ms.. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye;  Mr. Ferguson, Aye; Ms. Stanley, Aye. Enter closed session: 8:11P.M.  X.  A. Upon motion made by Ms. Stanley, seconded by Mr. Ferguson, the Town Council unanimously voted to go into closed session under Code Section 2.2-3711(A)(I)C7) for the purpose of discussing personnel and legal issues. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye;  Ms. Stanley, Aye.  B. Upon motion made by Mr. Kegley, seconded by Mr. Ferguson, the Town Council unanimously voted to return to regular session. The vote was as follows: Mr. Kegley, Aye; Ms.. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms.  Stanley, Aye.  C. Mark A. Mitchell, Town Manager, presented the Roll Call Vote:  Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best of your knowledge, (1) the Town Council in its' closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Town Council. Any member oft the Towil Council who believes that there was a departure from the requirements of clauses (I)and (2), shall so state prior to the vote, indicating the substance oft the departure that, in their The roll call vote was as follows: Mayor Dodi, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye; Mr. Tiller,  judgment, has taken place.  Aye; Mr. Mitchell, Aye. Adjourn closed session: 9:03 3P.M.  XI.    XII.  Upon motion made by Mr. Fields, seconded by Ms. Stanley, the Town Council unanimously voted for all town employees hired prior to. January 14, 2008, who retire and have a combination ofy years ofservice and age which is equal to or greater than 80 and is at least 55 years ofage, is eligible for a health and hospitalization plan for the employee and his or her spouse by paying the rates for an employee or spouse, or can choose the single rate and employment plan by paying for single employee plan rate. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.  XIII. Upon motion made by Mr. Gilmer, seconded by Ms. Jackson, the Town Council unanimously voted to appoint Anna F. Meade, Rehab Specialist Services, for the Downtown Revitalizaticn Rehab Specialist at the rate of $3,500 per apartment. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley,Aye. XIV. Upon motion made by Mr. Fields, seconded by Ms. Jackson, the Town Council unanimously voted to approve the purchase of 500 dessert vouchers to give away at the Bicentennial Kid's day event. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.  XV. Adjourn: 9:10P.M.  Upon motion made by Mr. Fields, seconded by Mr. Kegley, the Council unanimously voted to adjourn. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.  PhzyOm Nelson A. "Tony" Dodi, Mayor  ThE 1. Mgk A. Mitchell,    Minutes recorded by: Mark A. Mitchell, Town Manager Minutes prepared by: A. Diane Nunley, Clerk of Council