Lebanon Town Council Regular Monthly Meeting Town Hall, Lebanon, VA Monday, February 11, 2019 6:00 P.M.  Council Members Present:  Nelson A. "Tony" Dodi, Mayor DeAnna C. Jackson, Vice-1 Mayor J.1 Hassel Kegley, Council Member A. Doyle Fields, Council Member Kevin B. Ferguson, Council Member Scott J. Gilmer, Council Member Mary J. Stanley, Council Member Mark A. Mitchell, Town Manager/ChiefofPolite A. Diane Nunley, Clerk of Council Kevin D. Tiller, Town. Attorney  StaffMembers Present:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mr. Mitchell Pledge of Allegiance Edit for items not on the agenda:  Mayor Dodi requested to add under New Business Item F. Administrative Agreement for Upon motion made by Mr. Gilmer, seconded by Mr. Kegley the agenda with amended changes was unanimously approved. The vote was as follows: Mr. Kegley, Aye; Ms.. Jackson, Aye; Mr. Edit and approve minutes from the 01/07/19 regular council meeting, 01/21/19 reconvened Upon motion made by Mr. Kegley, seconded by Mr. Fields, the minutes from the 01/07/19 regular council meeting, 01/21/19 reconvened council meeting were unanimously approved. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye;  Lebanon Downtown Revitalization Project.  Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye.  V.  council meeting.  Mr. Gilmer, Aye; Ms. Stanley, Aye.  VI.  Approve accounts payable and capital assets for the month of. January.  Upon motion made by Mr. Gilmer, seconded by Mr. Kegley, the accounts payable for the month of. January were unanimously approved. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye.  VII.  Public Hearing to consider:    An application has been submitted by Michael E. Leonard for a conditional use permit for home  office use.  Planning Commission Members Present: Donald Ramey, Chairman Tim Coleman, Vice-Chairman R.D. Snead, Member DeAnna C.. Jackson, Member Mark A. Mitchell, Member Leonard Kegley, Member  Planning Commission Members Absent: J.S. Easterly, ,. Jr., Clerk  A. The Town Council recessed from regular session, 6:05 P.M. B. Mr. Ramey, Chairman opened the public hearing, 6:05 P.M.  C. Mr. Michael E. Leonard advised that he had previously requested to be on the Town of Lebanon's wrecker list and he completed all documents to do SO. Later after some controversy he was notified by the Town Manager, Mr. Mitchell his wrecker service was removed from the list. Mr. Leonard advised he then applied for a conditional use permit to operate his Lebanon Tow Service from his residents. He advised that the tow storage  facility would be located at his business atl Highway 19.  D. No one spoke to oppose the application.  Upon motion made by Mr. Snead, seconded by Mr. Coleman, the Committee voted to approve Michael E. Leonard a conditional use permit for home office use providing no wrecked vehicles were parked at residence. The vote was as follows: Mr. Ramey, Aye; Mr. Coleman, Aye; Mr. Snead, Aye; Ms. Jackson, Aye; Mr. Mitchell, Aye; Mr. Kegley,  Nay.  VIII. Mr. Ramey closed the public hearing, 6:191 P.M.  IX. X.  The Town Council returned to regular session, 6:191 P.M.  Mr. Ramey, Lebanon Planning Commission Chairman, recommended on behalfofthe: Lebanon Planning Commission to approve the conditional use permit for Michael E. Leonard for home Upon motion made by Ms. Jackson, seconded by Mr. Gilmer, the Town Council voted to approve the conditional use permit for Michael E. Leonard for home office use providing no parked wrecked vehicles were at the residence. The vote was as follows: Mr. Kegley, Nay; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.  office use providing no parked wrecked vehicles were at the residence.    XI.  Resolutions:  A. Request for Street Addition-Shell Building Road  Upon motion made by Mr. Kegley, seconded by Mr. Ferguson, the Town Council unanimously vote to pass the resolution petitioning the Department ofTransportation for maintenance payments for the shell building road. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Mayor Dodi recommended to name the road to the shell building Joe Gillespie Drive. Upon motion made by Mr. Kegley, seconded by Ms. Stanley, the Town Council unanimously voted toi name the road to the shell building Joe Gillespie Drive. The vote was as follows: Mr. Kegley, Aye; Ms.. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye;  Stanley, Aye.  Mr. Ferguson, Aye; Ms. Stanley, Aye.  XII. Public Request: None XIII. Police Report: None XIV. New Business  A.  Brian Ferguson-Trash Site for County  Upon motion made by Mr. Ferguson, seconded by Ms. Jackson, the Town Council unanimously voted to issue a permit between the Town ofLebanon and the Board of Supervisors to move the trash site to Regional Park Road at the recycling site. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye;  Mr. Ferguson, Aye; Ms. Stanley, Aye.  B.  APCO Franchise  Upon motion made by Mr. Ferguson, seconded by Ms. Jackson, the Town Council unanimously voted to approve the. APCO Franchise. The vote was as follows: Mr. Kegley,Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye;  Ms. Stanley, Aye. J.A. Street  C.  Brian Poe and Shari Brown presented the Guaranteed Maximum Price Proposal for the Mayor Dodi requested the council schedule a meeting with J.A. Street Associates to Mayor Dodi requested the council grant Mr. Mitchell permission to revise the Administrative Agreement for the Lebanon Downtown Revitalization Project with Town ofLebanon information and authorize the execution of the agreement.  Gymnasium & Athletics Facility. discuss the proposal at a later date.    Upon Motion made by Mr. Ferguson, seconded by Mr. Gilmer, the Town Council unanimously voted to approve for Mr. Mitchell to revise the. Administrative Agreement for the Lebanon Downtown Revitalization with Town ofl Lebanon Information and execution of the agreement. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.  D. Discuss Engineering Proposal for Block Grant  Mr. Gilmer recommended to accept the. A/E Services Proposal from The Lane Group for Upon motion made by Mr. Gilmer, seconded by Ms. Jackson, the Town Council unanimously voted to approve the A/E Services Proposal from The Lane Group for the amount of$82,000. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.  the amount of $82,000.  E.  IT-Proposal Bids 1. 2.  ABS Technology bid amount $100 per hour.  Computerized Bookkeeping Services bid amount $45 per hour. Upon motion made by Mr. Gilmer, seconded by Mr. Ferguson, the' Town Council unanimously voted to accept the proposal from Computerized Bookkeeping Services for the Town of Lebanon. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aya; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.  XV. Town Attorney Report: None XVI. Town Manager's Report:  Mr. Mitchell presented the purchase order for the Fire Department in the amount of $25,684. Upon motion made by Mr. Fields, seconded by Mr. Gilmer, the Town Council unanimously voted to approve to pay the purchase' order for the Fire Department using the estate donation with remaining balance to be paid with the county funds. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye. Mr. Mitchell advised the council concerning the need to adopt a Conflict ofl Interest Policy Upon motion made by Mr. Gilmer, seconded by Mr. Fields, the Town Council unanimously voted to authorize Mr. Mitchell to execute a Conflict ofInterest Policy in consultation with Mr. Tiller. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr Mr. Mitchell presented the purchase for 4 six-yard container at the price of $1370 with a 5%  concerning the Downtown Revitalization Project.  Ferguson, Aye; Mary Stanley, Aye. discount with the purchase of4 containers.    Upon motion made by Mr. Fields, seconded by Mr. Kegley, the Town Council unanimously voted toj purchase 4 six-yard containers at the quoted price. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Mr. Mitchell advised the council that the approved amounts of funds had been transferred to the Mr. Mitchell advised the council that due tol Ms. Burke being on maternity leave the permission Upon motion made by Mr. Gilmer, seconded by Ms. Stanley, the Town Council unanimously voted to approve to add Beverly Stinson to the Town of] Lebanon bank accounts. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Mr. Mitchell requested the council approve a recondition engine fort the amount of$15,795.20 Upon motion made by Mr. Kegley, seconded by Mr. Fields, the Town Council unanimously voted to approve a recondition engine for the Backhoe at the quoted price. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Mr. Mitchell presented aj proposal toj purchase police equipment from seized assets in the amount Upon motion made by Mr. Gilmer, seconded by Mr. Kegley, the Town Council unanimously voted to authorize Mr. Mitchell to utilize the asset seizure funds to purchase the police equipment as described. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye. Mr. Mitchell requested the colors for the pool slide and cage. The council agreed for Ms. Mr. Mitchell presented the invoice to repair the guardrail on Pioneer Drive and Main Street near Upon motion made by Mr. Ferguson, seconded by Mr. Kegley, the Town Council unanimously voted approve the invoice to repair the guardrail at the quoted price. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Mr. Mitchell requested the council's pleasure concerning the splash pad fence. Mr. Gilmer advised that the Parks and Recreation Committee requested the splash pad fencing be in the form  Stanley, Aye. LGIP funds.  to add Ms. Stinson to the bank accounts.  Ferguson, Aye; Ms. Stanley, Aye.  for the Backhoe.  Aye; Ms. Stanley, Aye.  of$28,000 for cages for police cars, tasers, shot guns and lidar guns.  Jackson to choose the colors.  Lebanon Block for the amount of$11,000.  Stanley, Aye.  ofa bid.  Mr. Mitchell discussed the concrete bid for the pool and splash pad.    Mayor Dodi presented the request for a donation to Southwest Virginia Community College for Upon motion made by Ms. Jackson, seconded by Mr. Gilmer, the Town Council unanimously voted to approve a donation to Southwest Virginia Community College same as last years donation amount. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields,  the festival ofarts.  Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.  XVII. Recess: 7:29P.M. XVIII. Resume: 7:39P.M. XIX. Enter closed session: 7:39F P.M.  A. Upon motion made by Mr. Fields, seconded by Mr. Kegley, the Town Council  unanimously voted to go into closed session under Code Section 22-3711(A)CX)7) for the purpose of discussing personnel, prospective business ori industry and legal issues. The vote was as follows: Mr. Kegley, Aye; Ms.. Jackson, Aye; Mr. Fields, Aye; Mr.  Ferguson, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye.  B. Upon motion made by Mr. Kegley, seconded by Mr. Ferguson, the Town Council unanimously voted to return to regular session. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms.  Stanley, Aye.  C. A. Diane Nunley, Clerk of Council, presented the Roll Call Vote:  Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best of your knowledge, (1) the Town Council in its' closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only suchj public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Town Council. Any member oft the Town Council who believes that there was a departure from the requirements of clauses (1) and (2), shall sO state prior to the vote, indicating the substance ofthe departure that, in their The roll call vote was as follows: Mayor Dodi, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye; Mr. Tiller,  judgment, has taken place.  Aye; Mr. Mitchell, Aye.  XX. Adjourn closed session: 9:45 P.M.    XXI. Adjourn: 9:481 P.M.  Upon motion made by Mr. Fields, seconded by Ms. Stanley, the Council unanimously voted to adjourn. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.  ln. Cnvy' y'gmi a Gaw  Nelgon A. "Tony" Dodi, Mayor  A. Diane Nunley, Clerk of  hohy  Minutes recorded by: A. Diane Nunley, Clerk of Council Minutes prepared by: A. Diane Nunley, Clerk of Council