Lebanon Town Council Reg. Jlar Monthly Meeting Government Center, Lebanon, Virginia Monday, July 13,2020 6:00P.M.  Council Members Present:  Nelson A. "Tony" Dodi, Mayor DeAnna C. Jackson, Vice- Mayor A. Doyle Fields, Council Member Mary J. Stanley, Council Member M. Elijah Leonard, Council Member W. Bradley Lambert, Council Member ScottJ. Gilmer, Council Member Kevin L. Blankenship, Town Manager A. Diane Nunley, Clerk of Council Richard Eric Deskins, ChiefofPolice Kevin D. Tiller, Town Attorney  Council Member. Absent: Staff Members Present:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mr. Blankenship Pledge of Allegiance Edit for items not on the agenda:  Mayor Dodi requested to add under Other Business Item B,July 4th 2021 Celebration. Mr. Lambert requested to add under Other Business Item C, Allow Fire Chief and Assistant Fire Chiefto meet with Mr. Blankenship to discuss bids for new and used fire trucks. Mr. Blankenship requested to add under the Town Manager's report, executive closed session for Upon motion made by Ms. Stanley, seconded by Ms. Jackson, the agenda with amended items was unanimously approved. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Ms. Edit and approve minutes from the 06/08/20: regular council meeting, 06/12/20 reconvened council meeting, 06/15/20 reconvened council meeting, 06/29/20 reconvened council meeting Upon motion made by Ms. Stanley, seconded by Mr. Leonard, the minutes from the 06/08/20 regular council meeting, 06/12/20 reconvened council meeting, 06/15/20 reconvened council meeting, 06/29/20 reconvened council meeting and 07/01/20 organizational meeting was unanimously approved. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Ms.  personnel to discuss Town Manager's benefits.  Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye.  V.  and 07/01/20 organizational meetiny.  Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye.    VI. Approve accounts payable and capital assets for the month ofJune:  Upon motion made by Mr. Fields, seconded by Ms. Stanley, the accounts payable for the month ofJune was unanimously approved. The vote was as follows: Ms. Jackson, Aye; Mr. Fields.  Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye.  VII. Public Hearing to consider:  Conley Greg Fields applied for a conditional use permit for a subdivision of property and to place doublewides on the property adjoining 240 Fields avenue in a R-2 General Dwelling District.  Planning Commission Members Present: Donnie Ramey, Chairman Tim Coleman, Vice-Chairman R.D. Snead, Member DeAnna. Jackson, Member Kevin L. Blankenship, Member Planning Commission Members Absent J.S. Easterly, Jr., Clerk Leonard Kegley, Member  A. B. C.  The Town Council recessed from regular session, 6:05 P.M. Mr. Ramey, Chairman, opened the public hearing: 6:05 P.M.  Mr. Snead spoken on behalfofMr. Fields. He presented a detailed map showing how the land would be subdivided into four lots, locations oft the water lines, sewer lines and the underground utilities. He advised that Mr. Fields would change the traffic pattern to one Mr. Snead advised that Mr. Fields would like for the purchaser oft the said lots to be able to place doublewides on the property. Mr. Snead advised that Mr. Fields would require certain guidelines for doublewides, which would include removal of wheels, foundation based upon Modular compliance and at least 1200 square foot foundation and minimum  way in and one way out.  D.  of500 square foot porch on front. No one spoke to oppose the application.  E. F.  Upon motion made by Mr. Blankenship, seconded by Ms. Jackson, the Planning Commission voted to approve the subdivision oft the property as presented for mapping only with the restrictions as presented for the doublewides and modular to be on a permanent foundation and subject to change the water lines after further testing. The vote was as follows: Mr. Ramey, Aye; Mr. Coleman, Aye; Mr. Snead, Abstain; Ms.  Jackson, Aye; Mr. Blankenship, Aye.    G.  Upon motion made by Mr. Coleman, seconded by Mr. Blankenship, the Planning Commission voted to approve for doublewides to be placed on a permanent foundation with the fact that Mr. Fields will bring back a plat approved by his attorney for final approval The vote was as follows: Mr. Ramey, Aye; Mr. Coleman, Aye; Mr. Snead,  Abstain; Ms. Jackson, Aye; Mr. Blankenship, Aye.  VIII. Mr. Ramey closed the public hearing, 6:21 P.M. IX. The Town Council returned to regular session, 6:21 P.M  X.  Mr. Ramey recommended upon behalf oft the Planning Commission the application for Greg Fields to subdivide the property be approved based upon the stipulations by which the motion was Mr. Ramey recommended upon behalf oft the Planning Commission the application for Greg Fields for doublewides to be placed on said lots be approved based upon the doublewides and modular be placed on permanent foundations and the other restrictions be followed based upon  made.  the motion.  XI. Upon motion made by Mr. Leonard, seconded by Mr. Lambert, the Town Council unanimously voted approve the subdivision of property based upon the recommendation set forth by the Planning Commission. The vote WES as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Ms. Upon motion made by Ms. Jackson, seconded by Mr. Leonard, the Town Council unanimously voted the approval for doublewides to be placed on said lots based upon the guidelines set forth by the Planning Commission. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Ms.  Stanley, Aye: Mr. Leonard, Aye; Mr. Lambert, Aye.  Stanley, Aye: Mr. Leonard, Aye; Mr. Lambert, Aye.  XII. Public Request:  'A. Will Osborne-Sons oft the Confederate Veterans  Mr. Osborne stated that monuments were considered war memorials and he thanked the Town ofLebanon for keeping the monument up and the area nice. He advised that the Battle flag of the Confederacy is displayed behind the monument. Mr. Osborne advised the purpose of the Sons of the Confederate Veterans is to encourage the preservation of history, to aid and support all members and to perpetuate the record of the services of every Southern soldier. Mr. Osborne, to him the monument is a representation ofa all men  and women that have fought for our freedom,  B. Larry Hughes-Monument Statue  Mr. Hughes stated his interest toj protect the monument and shared his views oft the United States Constitution and how it guarantees our rights. He advised that the monument is public property and he feels the Town Council should protect the  monument.    C. Craig Sowers  Mr. Sowers shared his support for the local Police Departments, he stated his concerns to Back the Blue with different ideas to recognize all the local law enforcement by banners,  flags or murals. D. Shawn Vance  Mr. Vance, al Russell County citizen, advised that he agreed with the previous speakers E. Steve Breeding, al Russell County Board of Super visors member, advised the Town Council that he had sentimental attachment to the monument. He has received numerous called from other Town & County citizens supporting the monument not being moved. He advised that he desired to see an ordinance for support of public monuments F. Dustin Keith advised that he spoke on behalf ofmany young people who were born in this area but had left to attend college or finds jobs. Many have reached out to him to support the Black Lives Matter. He expressed his interest in relocating the monument to amore appropriate location on Quillen Hill at the Confederate cemetery and in place of the monument place a memorial in honor of Ryan McGlothlin, a Lebanon native hero. G. Faye Bays, al Lebanon resident for 55 years, shared her support for keeping the  and supported their remarks.  monument at its present location.  XIII. XIV. XV.  Recess: 7:03 P.M. Resume: 7:19P.M. Town Managers Report  Mr. Blankenship requested the Town Council's pleasure regarding water rate charge for swimming pool fill up fori in Town Citizens and out ofTown Citizens. The Council requested Mr. Blankenship requested the Town Council's guidance concerning Town Citizens purchasing any parts or material from the Town. The Council agreed to leave the decision up to Mr. Mr. Blankenship advised he receiv: d a quote from Keith Steffey to purchase and install railing ini front of Wanda Lou's diner in the amount of $4,350. Mayor Dodi requested for Mr. Blankenship to reach out to Debbie Milton to see ift the Town can use the Downtown  more information before they would make a decision.  Blankenship due to each situation being different.  Revitalization funds toj pay Mr. Steffey for this project.    Upon motion made by Mr. Lambert, seconded by Mr. Leonard, the Town Council unanimously voted to approve for Keith Steffey toj purchase and install the railing in front of Wanda Lou's diner for the amount of $4,350.00 and check to seei ift the Town can be reimbursed for this purchase. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye: Ms. Stanley, Aye; Mr. Mr. Blankenship advised that he met withJ. R. Watson to discuss the streets and roads in the Town Limits that are not maintained by the Town. The roads are required to meet VDOT standards which would cost the Town money from their general fund. Mr. Leonard expressed his interest regarding the Career Tech Drive Road. The Council requested Mr. Blankenship Mr. Blankenship advised the Council that hel had contacted Cleco Corporation and Patrick Mr. Blankenship presented an update on the nuisance properties. Mr. Lambert requested Mr. Blankenship visit the properties to make a description of necessary repairs or clean up and make alist by priority for all the nuisance properties. Mr. Leonard advised that he would contact the Mr. Blankenship advised the council regarding the police officer vacancy. ChiefDeskins advised that Officer Romano failed toj pass the run to enter the Police Academy, therefore Mr. Romano resigned from his positio.. Mr. Leonard requested the Council hire two Police  Leonard, Aye; Mr. Lambert, Aye.  check to see who owns the property on Career Tech Drive. Construction for quotes to repair the bridge located near Hardees.  Homeowner Association regarding the Sykes Property.  Officers because the police department is down three officers.  XVI. Town Chief of Police Report  ChiefDeskins discussed the Police report. He requested the Council's pleasure regarding officers  with tattoos.  XVII. Town Attorney Report  Mr. Tiller advised that he would update the Town Council concerning the Fire Department  responding to fire scenes in closed session.  XVIII. New Business  A. Industrial Revitalization Fund Resolution  Mr. Blankenship advised that he met with Debbie Milton with Cumberland Plateau Planning District concerning the Industrial Revitalization Fund grant, the amount that the Town is applying fori is $600,000. This grant will require the Town to match the $600,000. There wasa discrepancy in the match amount, therefore the Town Council agreed to wait until the July 20, Mr. Blankenship advised the Town Council concerning the Downtown Revitalization project that the Lane Group was waiting on a couple ofitems in order to complete their plans. They are waiting on Mr. Higgins to response concerning the lighting and sound for the Russell Theater. Also, the Lane Group needs the engineering group that conducted the survey to complete a more  2020 reconvened meeting to pass the resolution.    detailed survey which would include the contours. The Council agreed for Mayor Dodi to contact Mr. Higgins and Mr. Blankenship to contact the Engineering Firm that conducted the survey.  XIX. Recess: 8:48 P.M. XX. Resume: 9:03 P.M.  XXI. Committee Report and Recommendations  None  XXII. Other Business  A. Quote from Wright Way Cleaning for waxing floors at the Lebanon Community Center The Council agreed for Mr. Blankenship to get another quote and go with the lowest bid for waxing the floors at the Lebanon Community Center and to get with Mr. Farmer to  finalize all the necessary cleaning to get the facility opened.  B. July 4th Celebration 2021  Mayor Dodi advised that July 4, 2021,isc on Sunday, the Mayor ofHonaker contacted him and asked which day thr Town ofLebanon would be celebrating before he made a decision for the Town ofl Honaker. Mayor Dodi polled the Town Council, the vote was as follows: Ms. Jackson, Monday; Mr. Fields, Saturday; Ms. Stanley, Saturday; Mr.  Leonard, Saturday; Mr. Lambert, Monday.  C. Town Manager meet with Fire Department Chief and Assistant Chief  Mr. Lambert advised that the Chiefand Assistant Chiefofthe Fire Department had prepared a spec document for a new and used fire truck. They are ready to submit these out for bids and would like to meet with Mr. Blankenship to discuss before advertising Upon motion made by Mr. Lambert, seconded by Ms. Stanley, the Town Council unanimously voted to approve for the Fire Department Chiefa and Assistant Chiefto meet with Mr. Blankenship to discuss the spec document and advertise for bids for a new and used fire truck with financing options. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye.  the bids.  XXIII. Enter closed session: 9:11P.M.  A. Upon motion made by Mr. Fields, seconded by Ms. Stanley, the Town Council  unanimously voted to go into closed session under Code Section 2.2-3711(AXD,for the purpose of personnel to discuss Town Manager benefits and legal to discuss billing for emergency services. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Ms.  Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye.    B. Upon motion made by Ms. Stanley seconded by Mr. Fields, the Town Council unanimously voted to return to regular session. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye.  C. A. Diane Nunley, Clerk ofCouncil, presented the Roll Call Vote:  Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best of your knowledge, (1) the Town Council in its" closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Town Council. Any member oft the Town Council who believes that there was a departure from the requirements of clauses (I)and (2), shall sO state prior to the vote, indicating the substance of the departure that, in their The roll call vote was as follows: Mayor Dodi, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Ms. Stanley, Aye; Mr. Mr. Leonard, Aye; Mr. Lambert, Aye; Mr. Blankenship, Aye; Mr.  judgment, has taken place.  Tiller, Aye.  XXIV. Adjourn closed session: 9:47P.M.  XXV. Upon motion made by Mr. Fields, econded by Mr. Leonard, the Town Council unanimously voted to amend the Town Manager benefits as discussed in closed session. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr.  Lambert, Aye.  XXVI. Adjourn: 9:50P.M.  Upon motion made by Ms. Stanley. seconded by Mr. Lambert, the Town Council unanimously voted to adjourn to reconvene July 20, 2020 at 6:00 P.M. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye.  a Saw A. Diane Nunley, Clerk of  Nelson "Tony" Dodi, Mayor 2AA  Minutes  WAuay  recorded by: A. Diane Nunley, Clerk ofCouncil Minutes prepared by: A. Diane Nunley, Clerk of Council