Lebanon Town Council Regular Monthly Meeting Town Hall, Lebanon, VA Monday, May 11, 2020 6:001 P.M.  Council Members Present:  Nelson A. "Tony" Dodi, Mayor DeAnna C. Jackson, Vice- Mayor J.J Hassel Kegley, Council Member A. Doyle Fields, Council Member Kevin B. Ferguson, Council Member Scott J. Gilmer, Council Member Mary J. Stanley, Council Member Mark A. Mitchell, Town ManagerChiefofPolice A. Diane Nunley, Clerk of Council Kevin D. Tiller, Town Attorney  Staff Members Present:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mr. Mitchell Pledge of Allegiance Edit fori items not on the agenda:  Mayor Dodi requested to add under New Business Item D. July 4th.  Upon motion made by Mr. Kegley, seconded by Mr. Gilmer, the agenda with amended item was unanimously approved. The vote was as follows: Mr. Kegley,Aye; Ms. Jackson, Aye; Mr.  Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye. Edit and approve minutes from the 04/22/20 regular council meeting.  V.  Upon motion made by Mr. Fields, seconded by Mr. Kegley, the minutes from the 04/22/20 regular council meeting was unanimously approved. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye.  VI.  Approve accounts payable and capital assets for the month of April:  Mr. Mitchell requested the approval of the Davis Brothers Nursery invoices for the total amount of$15,222, which $3,500 oft the amount had been previously approved for maintenance ofall the Upon motion made by Mr. Gilmer, seconded by Mr. Kegley, the accounts payable for the month of April with the additional accounts payable was unanimously approved. The vote wasas follows: Mr. Kegley Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson,  town plantings.  Aye; Ms. Stanley, Aye.    VII. Public Request:  A. Stacey Ely-Ballad Health Ordinance  Ms. Ely, Senior Direcior, Community and Government Relations for Ballad Health, requested the Town Council pass an ordinance that would basically assess the hospital. Ini the ordinance it gives the town the ability to pass that assessment on to the Department ofMedical Assistance Services. The Department ofl Medical Assistance then takes the money and pulls out matching dollars from the Federal Government for Centers for Upon motion made by Ms. Jackson, seconded by Ms. Stanley, the Town Council unanimously voted to approve the Ballad Health Ordinance as presented. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Greta Morrison, Administrator for Russell County Hospital, updated the Town Council concerning the affects that COVID-19 had on Russell County Medical Center.  Medicare and Medicaid Services.  Ferguson, Aye; Ms. Stanley, Aye.  VIII. Town Chief of Police Report  None  IX. Town Managers Report  Mr. Mitchell presented a lease from Hungate Business Services for a copier for the Police Upon motion made by Mr. Ferguson, seconded by Ms. Jackson, the Town Council unanimously voted to approve the 60-month lease agreement with Hungate Business Services for a copier for the Lebanon Police Department. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Mitchell requested the council approve the purchase for a deck for the Sweeper Truck He Upon motion made by Mr. Kegley, seconded by Ms. Jackson, the Town Council unanimously voted to approve the purchase for a deck for the Sweeper Truck in the amount of $6,150.82. the vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye, Mr. Mr. Mitchell presented a quote ini the amount of$11,500 from Steffey Construction to update the The Town Council agreed to get a quote from Steffey Construction to update the sign at the  Department, this is lower than the previous one.  Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.  advised that the hoper also needs to be replaced on it.  Ferguson, Aye; Ms. Stanley, Aye. two town signs at the. J. S. Easterly Park.  Water Plant also and wait until the next fiscal year to approve the quote. Mr. Mitchell advised that Tanner Couch's1 last day is May 15,2020.    Mr. Mitchell presented the Golf Cart Ordinance which would allow golfcarts to only travel in the 25 mph speed limit areas within the town. The Town Council agreed for Mr. Tiller to devisea a Mr. Mitchell discussed the proposed Gateway Arch with the council. They agreed to table the proposal until they could get more information regarding any assistance with the estimated cost. Mr. Mitchell advised that hel had received the letter from The Lane Group that recommended tc move the pole in front of Russell Theater down about 6-feet. The Council agreed for Mayor Dodi  GolfCart Ordinance to approve at the June regular council meeting.  tos speak with. Jim Porter concerning funding this invoice. Shane Farmer-Parks & Recreation Report  X.  Mr. Farmer advised the Town Council that he had been working on a 2020-2021: Parks & Recreation Budget; calendar for all facilities; watching the progress of the facility; and compiled Upon motion made by Mr. Gilmer, seconded by Ms. Jackson, the Town Council unanimously voted toj purchase a refrigerator, range and microwave for community rooms; Parks & Recreation Director'so office furniture; Reception/Front Desk area furniture and Concession Stand furniture and supplies upon contingent that the Town ofLebanon has this much available funds left from the $2,500,000 loan with First Bank & Trust for the Recreation Facility. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Mr. Farmer requested the Council's pleasure concerning hiring part-time staff to help at the Lebanon Recreation Center. The Town Council agreed to advertise in the Lebanon News for  an equipment list for the Recreation Center.  Aye; Ms. Stanley, Aye.  part-time staff as discussed. XI. Town Attorney Report  None.  XII. Recess: 7:49P.M. XIII. Adjourn: 8:01 P.M. XIV. New Business  A.  Refinancing of Current Bonds  Mr. Mitchell advised that Davenport & Company proposed different methods to refinance the General Obligation Bonds, all the information is in their council packets.  B.  Trees at. Easterly Park    The Town Council agreed for Billy Hughes, Director of] Public Works, toj proceed with the town employees to cut down the trees near the tennis court at the. J. S. Easterly Park.  C.  Cedar Fest 2021 Discussion  Mayor Dodi requested the Town Council's] pleasure regarding planning for Cedar Fest in 2021 and planning for Daily & Vincent since the Town has already paid a deposit to them. The Town Council agree to proceed with Daily & Vincent for Cedar Fest in 2021.  D. July 4th  Upon motion made by Ms. Stanley, seconded by Mr. Ferguson, the Town Council unanimously voted for the good of our community and health of our citizens WE regretfully cancel this years July 4th events. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley,  Aye.  XV. Committee Report and Recommendations  Mr. Gilmer requested a Finance Committee Meeting for Wednesday, May 20, 2020 at 1:00P.M.  XVI. Adjourn: 8:23P.M.  Upon motion made by Mr. Ferguson, seconded by Mr. Kegley, the Town Council unanimously voted to adjourn. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields,  Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.  Phohy O1 QWww  Nelson A. "Tony" Dodi, Mayor  A. Diane Nunley, Clerk  Yuly  Minutes recorded by: A. Diane Nunley, Clerk of Council Minutes prepared by: A. Diane Nunley, Clerk of Council