Lebanon Town Council Reconvened Meeting Town Hall, Lebanon, VA Monday, March 16, 2020: 4:00 P.M.  Council Members Present:  Nelson A. "Tony" Dodi, Mayor DeAnna C. Jackson, Vice- Mayor J.Hassel Kegley, Council Member A. Doyle Fields, Council Member Kevin B. Ferguson, Council Member Scott J. Gilmer, Council Member Mary J. Stanley, Council Member Mark: A. Mitchell, Town Manager/ChmerorPolice A. Diane Nunley, Clerk ofCouncil Kevin. D. Tiller, Town Attorney  Staff Members Present:  StaffMembers. Absent:  L. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mr. Mitchell Pledge of Allegiance Enter closed session: 4:05 P.M.  A. Upon motion made by Mr. Ferguson, seconded by Mr. Kegley, the Town Council unanimously voted to go into closed session under Code Section 2.2-3711(A)(1) for the purpose ofdiscussing personnel issues. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms. Stanley. Aye. B. Upon motion made by Ms. Jackson, seconded by Mr. Kegley, the Town Council unanimously voted to return to regular session. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms.  Stanley, Aye.  C. Mark A. Mitchell, Town Manager, presented the Roll Call Vote:  Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best of your knowledge, (1) the Town Council in its' closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as were: identified in the motion by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Town Council. Any member oft the Town Council who believes that there was a departure from the requirements of clauses (1)and    (2), shall so state prior to the vote, indicating the substance oft the departure that, in their The roll call vote was as follows: Mayor Dodi, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye; Mr. Mitchell,  judgment, has taken place.  Aye.  V. VI.  Adjourn closed session: 8:49 P.M.  Upon motion made by Ms. Jackson, seconded by Mr. Kegley, the Town Council unanimously voted to hire Shane Farmer for the Parks & Recreation Director position at the discussed salary. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye: Mr. Gilmer, Upon motion made by Mr. Gilmer, seconded by Mr. Kegley, the Town Council unanimously vote toj postpone the Kids Day event duei to the Coronavirus outbreak. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms.  Aye; Mr. Ferguson, Aye; Ms. Stanley,Aye.  MII.  Stanley, Aye.  VIII. Mayor Dodi advised the council ofthe need to adopt Russell County's Declaration of  Emergency. The council agreed to reconvene on Wednesday, March 18, 2020, at 4:00 PM to Upon motion made by Ms. Stanley, seconded by Ms. Jackson, the Town Council unanimously voted all of the Town ofLebanon's public facilities to close until further notice due to the Coronavirus outbreak. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Upon motion made by Mr. Gilmer, seconded by Mr. Ferguson, the Town Council unanimously voted to authorize the Town Manager to purchase security camera for the Gym Facility but not to exceed the amount of $8,050. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Upon motion made by Mr. Gilmer, jeconded by Mr. Ferguson, the Town Council unanimously voted to approve the change order #2 forJ.A. Street & Associates concerning the new Gym Facility. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Upon motion: made by Mr. Ferguson, seconded by Mr. Gilmer, the Town Council unanimously voted to authorize Mr. Mitchell toj purchase a multi-media system for the new Gym Facility but not to exceed the amount of $48,000. The vote was as follows: Mr. Kegley,Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.  adopt this Declaration of Emergency.  IX.  Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.  X.  Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.  XI.  Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.  XII.  XIII. Upon motion made by Mr. Ferguson, seconded by Mr. Gilmer, the Town Council unanimously voted to authorize The Lane Group to complete the construction documents for the Russell Theater. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.    XIV. The Town Council requested Mr. Mitchell check. on refinancing of the town bonds; contact The Lane Group for document issues; cost oft the gateway project and check with Fogleman Carpet  concerning ceramic tile for the gym facility.  XV. Adjourn: 9:52P.M.  Upon motion made by Mr. Fields, seconded by Ms. Stanley, the Town Council unanimously voted to adjourn to reconvene on Wednesday, March 18, 2020, at 4:00 P.M. The vote wasas follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson,  Aye; Ms. Stanley, Aye.  22LMEly gni Nelson A. "Tony" Dodi, Mayor  AA si Mark A. Mitchell,Pown Manager  Minutes recorded by: Mark A. Mitchell, Town Manager Minutes prepared by: A. Diane Nunley, Clerk ofCouncil