Lebanon Town Council Regular Monthly Meeting Town Hall, Lebanon, VA Menday, March 9, 2020 6:00P P.M.  Council Members Present: Nelson A. "Tony" Dodi, Mayor  DeAnna C. Jackson, Vice- Mayor J.I Hassel Kegley, Council Member A. Doyle Fields, Council Member Kevin B. Ferguson, Council Member Scott J. Gilmer, Council Member Mary J. Stanley, Council Member Mark A. Mitchell, Town MamagerChiefofPolice A. Diane Nunley, Clerk of Council Kevin D. Tiller, Town Attorney  StaffMembers Present:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mr. Mitchell Pledge of Allegiance Edit for items not on the agenda:  Upon motion made by Ms. Jackson, seconded by Mr. Kegley, the agenda was unanimously approved. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Edit and approve minutes from the 02/10/20 regular council meeting and 02/17/20 reconvened Upon motion made by Mr. Kegley, seconded by Mr. Gilrer, the minutes from the 02/10/20 regular council meeting and 02/17/20 reconvened council meeting was unanimously approved. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson,  Ferguson, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye.  V.  council meeting  Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye.  VI.  Approve accounts payable and capital assets for the month of February:  Upon motion made by Mr. Gilmer, seconded by Mr. Fields, the accounts payable for the month of February was unanimously approved. The vote was as follows: Mr. Kegley Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.  VII. Public Hearing to consider:    Public input regarding the appointment ofc officers for the Board ofZoning Appeals  Board of Zoning Appeals Members Present  Bernard Fletcher Judy Lockridge Sharon Stiltner Brandon Davis  Board of Zoning Member Absent  Jamie Farley A. B. C. D.  The Town Council recessed from regular session, 6:09 P.M. Mayor Dodi, opened the public hearing: 6:09 P.M.  No public input.  Upon motion made by Judy Lockridge, seconded by Sharon Stiltner, thel Board ofZoning Appeals appointed Bernard Fletcher as Chairman, Jamie Farley as Vice-Chairman and Diane Nunley as Secretary. The vote was as follows: Mr. Fletcher, Aye; Ms. Lockridge,  Aye; Ms. Stiltner, Aye; Mr. Davis, Aye.  VIII. Mayor Dodi closed the public hearing, 6:15P.M. IX. The Town Council returned to regular session, 6:15 P.M.  X.  Public Request  Jim Little and Heather Powers with Russell County Tourism Committee presented information concerning the tourism committee and discussed each subcommittee. At the present time the Town has no representation, Mr. Little stressed the importance for a representative from the town Brad Lambert with Lebanon Little League requested a donation increase making the total amount of$3,000, the little league have purchased new bases and an aerosol line spray. Mr. Lambert discussed other issues as batters box, catchers box and pitcher lane damaged and a great need for either field armor panels or brick installed. He discussed by installing brick the labor and cost verses installing the panels, would be very little labor plus easy upkeep. He also, had a quote Upon motion made by Mr. Gilmer, seconded by Mr. Ferguson, the Town Council unanimously voted to support Lebanon Little League to approve their request for field armor panels, Triple A Lawn Care Service and batters box, Funds to come from the Little League Account. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr.  to bei involved with the committee.  from Triple Al Lawn Care for maintenance on the field for $720.  Ferguson, Aye; Ms. Stanley, Aye.    XI. Town Chief ofl Police Report  None  XII. Town Managers Report  Mr. Mitchell advised that he has requested Statements of Qualifications from qualified firms or teams to provide general engineering and related services, the town is approved for a $50,000 Mr. Mitchell presented a quote from Starnes, Inc. for one oft the heat pump units at the Town Hall, Option #1 Replace the unit with a Trane Heat Pump fort the quoted price of $8,150. Option #2 Replace the unit with a Carrier Heat Pump for the quoted price of $7,350. Option #3 Replace Upon motion made by Mr. Kegley, seconded by Mr. Gilmer, the Town Council unanimously voted to approve Starnes, Inc. option #1 to purchase a Trane Heat Pump for the Town Hall at the quoted price of $8,150. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Mr. Mitchell advised that he and Mayor Dodi had attended a Coronavirus Disease Symposium hosted by Ballad Health and the information is attached in each council packet. Mr. Mitchell advised that W-L Construction presented a quote to use up the VDOT funds for the 2019-2020 fiscal year, the scheduled plan is toj pave the roads starting with the oldest paving Mr. Mitchell requested the Town Council's permission to forward Janice Farmer's information to Kevin Tiller to proceed with legal charges for the past due meals tax on the Corner Deli. Mr. Mitchell advised that around nine oft the Town Employees were interested in obtaining their CDL License, the fee is $4,500 for each employee. He advised there is some grant money the town can apply for to help pay for the training. The Town Council agreed to discuss at a later  grant to map the water and sewer lines.  the existing compressor quoted price $3,950.  Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye.  dates.  date.  XIII. Town Attorney Report  Mr. Tiller requested to speak with the Town Council in executive session.  XIV. New Business  A.  Bond Resolution  Mayor Dodi discussed the General Obligation Bond Resolution between the Industrial Development Authority of Russell County and the Town ofLebanon in  the amount $1,250,000.    Upon motion made by Mr. Kegley, seconded by Ms. Stanley, the Town Council unanimously voted to approve the General Obligation Bond Resolution between the Industrial Development Authority of Russell County and the Town of Lebanon ini the amount of $1,250,000. The vote was as follows: Mr. Kegley, Aye; Ms.. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye;  Ms. Stanley, Aye.  XV.  Committee Report  Ms. Stanley advised that she thought The Cleverly' 's was a great success.  XVI. Recess: 7:16 P.M. XVII. Resume: 7:26P.M. XVIII. Enter closed session: 7:26P.M.  A. Upon motion made by Mr. Fields, seconded by Mr. Gilmer, the Town Council  unanimously voted to go into closed session under Code Section 2.2-3711(A)0)71 for the purpose of discussing personnel and legal issues. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye;  Ms. Stanley, Aye.  B. Upon motion made by Mr. Kegley, seconded by Mr. Ferguson, the Town Council unanimously voted to return to regular session. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms.  Stanley, Aye.  C. A. Diane Nunley, Clerk of Council, presented the Roll Call Vote:  Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best ofyour knowledge, (1) the Town Council ini its' closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Town Council. Any member ofthe Town Council who believes that there was a departure from the requirements of clauses (1)and (2), shall sO state prior to the vote, indicating the substance oft the departure that, in their The roll call vote was as follows: Mayor Dodi, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye; Mr. Tiller,  judgment, has taken place.  Aye; Mr. Mitchell, Aye.  XIX. Adjourn closed session: 8:39 P.M.    XX. Committee Reports and Recommendations  Mr. Gilmer, Chairman ofthe Finance Committee, advised Mr. Mitchell that the LGIP interest Mr. Gilmer discussed the Kid's Day event, he requested Ms. Stanley speak with Gracewood Community Church about their youth volunteering. He also, requested Mr. Mitchell reach out to Lebanon Baptist Church, AT&T and Department of Social Services to see ift they are wishing to Mayor Dodi requested each of the Town Council's pleasure regarding the fence at the Town The vote was as follows: Mr. Kegley, Black Chain Link Fence; Ms. Jackson, Black Chain Link Fence; Mr. Fields, Repair the present fence; Mr. Gilmer, Black Chain Link Fence; Mr. Ferguson, Mr. Gilmer discussed the sound system at the Little League field. The Town Council agreed for Mayor Dodi & Mr. Mitchell to research different systems and report back to them.  rate was lower than the First Bank & Trust General Fund account.  participate in the event. Pool area.  Black Chain Link Fence; Ms. Stanley, no comment.  XXI.  Adjourn: 8:51 P.M.  Upon motion made by Mr. Ferguson, seconded by Ms. Stanley, the Town Council unanimously voted to adjourn to reconvene on Monday, March 16, 2020 at 4:00P.M. The vote wasas follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson,  Aye; Ms. Stanley, Aye.  a WLMo A. Diane Nunley, Clerk of  Melson  BaAN  Duy  Minutes recorded by: A. Diane Nunley, Clerk ofCouncil Minutes prepared by: A. Diane Nunley, Clerk ofCouncil