Lebanon Town Council Reconvened Meeting Town Hall, Lebanon, Virginia Thursday, September 23, 2021 3:00P.M.  Council Members Present:  Nelson A. "Tony" Dodi, Mayor DeAnna C. Jackson, Vice- Mayor A.I Doyle Fields, Council Member Scott. J. Gilmer, Council Member Mary J. Stanley, Council Member M. Elijah Leonard, Council Member W. Bradley Lambert, Council Member A. Diane Nunley, Clerk of Council Kevin D. Tiller, Town Attorney Richard Eric Deskins, Chief of Police  Staff Members Present: Staff Members Absent:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mayor Dodi Pledge of Allegiance Enter closed session: 3:10P.M.  A. Upon motion made by Ms. Stanley, seconded by Mr. Leonard, the Town Council unanimously voted to go into closed session under Code Section 2.2-3711(A)(I) for the purpose of personnel toi interview for Town Manager position. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Upon motion made by Mr. Lambert, seconded by Mr. Fields, the Town Council unanimously voted to return to regular session. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr.  Aye; Mr. Lambert, Aye.  B.  Lambert, Aye.  C. A. Diane Nunley, Clerk of Council, presented the Roll Call Vote:  Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best of your knowledge, (1) the Town Council in its' closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Town Council. Any member oft the Town Council who believes that there was a departure from the requirements of clauses (I) and    (2), shall sO state prior to the vote, indicating the substance of the departure that, in their The roll call vote was as follows: Mayor Dodi, Aye; Ms.. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye.  judgment, has taken place.  V. VI.  Adjourn closed session: 8:15P.M.  Upon motion made by Mr. Lambert, seconded by Mr. Leonard, the Town Council unanimously voted tol hire Drew Short as the Lebanon Town Manager with a salary ofs $75,000 effective The roll call vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Mr. Gilmer and Mr. Fields advised that they ranked Chris Pritt as their first choice and Drew Upon motion made by Mr. Gilmer, seconded by Mr. Fields, the Town Council unanimously voted for Mayor Dodi to continue to work in the Town Manager position during the transition period for Mr. Shortt up until the November monthly Town Council meeting if necessary. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye;  immediately.  Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye.  Shortt as their second choice for the Lebanon Town Manager position.  VII.  Mr. Leonard, Aye; Mr. Lambert, Aye. Items for Discussion VFSB Fire Department update  VIII.  Mayor Dodi advised that the VFSB board was meeting today to review the Town of Lebanon's request for Comprehensive Analysis Study for the Lebanon Fire Department. Mayor Dodi advised the Town Council that as soon as he received an update from the VFSB he would notify  each oft the Town Council. Hungate CopierLease Agreement  Mayor Dodi advised the Town Council that the lease agreement with Hungate Business Services isu up for renewal October 4, 2021. Hungate provided different quotes options for the Town Council to review. Based upon. Mr. Leonard's recommendation for Ms. Nunley to reached out to another business On Queue, LLC. located in Johnson City, Tennessee for a printer quote. Ms. Nunley advised that the On Queue quote was lower, but she wasn'tsure what kind of service they would provide. Mr. Leonard stated that he would like to speak with Hungate Business Services to discuss the contract. The Town Council agreed for Mayor Dodi, Mr. Leonard and Ms. Nunley to speak with Hungate Business Services to discuss the contract and make necessary Mayor Dodi requested the Town Council's pleasure regarding meeting at 5:001 P.M. for the Town Council Meeting to have closed session. The Town Council agreed to have closed session at  decisions based upon their discussion.  5:00 P.M. prior to the Council Meeting.    Mr. Fields advised that it is time to start planning for the Community Thanksgiving Dinner. Mayor Dodi stated he would speak with Joey Long and Dr. Brown concerning use of the Lebanon High School cafeteria. He stated that based upon their recommendation to either move Mr. Gilmer advised that he would like for the' Town to make a donation to the Lebanon Youth Basketball. Mr. Lambert stated that in 2019 about 300 kids signed up to play basketball. Mr. Lambert advised that hel had spoken with Mr. Farmer at the Community Center to plan for practice two nights a week and schedule games for Saturday. Mr. Lambert stated that $400 Upon motion made by Mr. Gilmer, seconded by Mr. Leonard, the Town Council unanimously voted to waive the Lebanon Community Center Facility fee for use of facility from October 2021 to. January 2022 and make a donation to reimburse up to $400 to Lebanon Youth Basketball for uniforms. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Upon motion made by Mr. Leonard, seconded by Mr. Fields, the' Town Council unanimously voted to donate $250 to Fallen Warriors, Inc. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye. Mayor Dodi advised that the Town's ARPA meeting is scheduled the same day as the County's ARPA meeting. The Town Council discussed the request from the Rescue Squad for the County and the Town to donate $15,0000 each from ARPA funds to help provide an additional vehicle Upon motion made by Mr. Fields, seconded by Ms. Stanley, the Town Council unanimously voted to adjust the part time salary as described in closed session. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr.  forward or cancel planning the Community Thanksgiving Dinner.  would provide uniforms for all the kids.  Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye.  for the Rescue Squad.  IX.  Lambert, Aye. Adjourn: 8:45P.M.  X.  Upon motion made by Mr. Lambert, seconded by Ms. Stanley, the Town Council unanimously voted to adjourn. The vote was as follows: Ms.. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer,  Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye.  2Bhnbp ARaNo  Nelson. A. "Tony" Dodi, Mayor  A. Diane Nunley, Clerk of  lunly  Minutes recorded by: A. Diane Nunley, Clerk of Council Minutes prepared by: A. Diane Nunley, Clerk of Council