Lebanon Town Council Regular Monthly Meeting Town Hall, Lebanon, Virginia Monday,July 12,2021 6:001 P.M.  Council Members Present:  Nelson A. "Tony" Dodi, Mayor DeAnna C. Jackson, Vice- Mayor A.I Doyle Fields, Council Member Scott J. Gilmer, Council Member Mary. J. Stanley, Council Member M. Elijah Leonard, Council Member W. Bradley Lambert, Council Member Kevin L. Blankenship, Town Manager A. Diane Nunley, Clerk of Council Richard Eric Deskins, Chief of Police Kevin D. Tiller, Town Attorney  Staff Members Present:  Staff Members Absent:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mr. Blankenship Pledge of Allegiance Edit fori items not on the agenda:  Mr. Gilmer requested to add under New Business Cyber Security.  Upon motion made by Ms. Jackson, seconded by Mr. Gilmer, the agenda with amended item was unanimously approved. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Edit and approve minutes from the 06/14/21 regular council meeting, 06/21/21 reconvened Upon motion made by Mr. Lambert, seconded by Mr. Leonard, the minutes from the 06/14/21 regular council meeting, 06/21/21 reconvened council meeting was unanimously approved. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye;  Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye.  V.  council meeting.  Mr. Leonard, Aye; Mr. Lambert, Aye.  VI. Approve accounts payable and capital assets for the month of. June:  Mr. Blankenship requested an invoice for Chafin Law Firm P.C. for the amount of $548.00 be  included in the accounts payable.    Upon motion made by Mr. Gilmer, seconded by Mr. Fields, the accounts payable for the month of June with amended item was unanimously approved. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye.  VII. Recognition  Lebanon High Softball Team  Mayor Dodi presented the Lebanon High School Girls Softball Team Resolution.  Upon motion made by Mr. Leonard, seconded by Ms.. Jackson, the Town Council unanimously voted to approve the Lebanon High School Girls Softball Team Resolution as presented. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mayor Dodi presented the Lebanon High School Boys Baseball Team Resolution. Upon motion made by Mr. Lambert, seconded by Mr. Fields, the Town Council unanimously voted to approve the Lebanon High School Boys Baseball Team Resolution as presented. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye;  Mr. Leonard, Aye; Mr. Lambert, Aye.  Mr. Leonard, Aye; Mr. Lambert, Aye.  Mayor Dodi presented the Girls Softball Team with their certificates.  Haley Finney Alexis Horne Morgan Varney Emily Musick Alivia Nolley Madison Hill Lilly Gray Sam. Jones, Coach Lynette Compton, Coach Hunter Hertig Nick Belcher Anthony Houchins Seth Buchanan Tanner Keys Chandler Morrison Cody Compton, Coach  Maggie Lampkin Tatum Dye Adrienne Morrison Emma Musick Mally Jessee Lauren Boothe Dennis Price, Head Coach Shelia Adams, Coach  Mayor Dodi presented the Boys Baseball Team with their resolutions.  Zach Hertig Sage Potts Preston Steele Matthew Buchanan Dagan Barton Charles "Doc" Adams, Coach Will Stamper, Coach  Wade Compton, Bookkeeper Paul Hess, Equipment Manager  Mayor Dodi presented Charles "Doc" Adams a resolution in honor of his service as Lebanon  High Baseball Coach.    Upon motion made by Mr. Leonard, seconded by Mr. Gilmer, the Town Council unanimously voted to approve the Charles "Doc" Adams resolution as presented. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr.  Lambert, Aye. VIII. Public Request  Katie Moody - Appalachian Voices  Ms. Moody with Appalachian Voices stated that they are a non-profit organization in Southwest Virginia that focuses on land restoration and economic development. She advised that her purpose is to provide technical assistance and grant assistance on projects related tol land restoration and economic development. She stated that there is sO many resources for reclamation and economic development. Ms. Moody advised that there is al lot of funding coming in the near future. She advised that she wanted to highlight the abandoned mime revitalization program administered by DMME. She presented different projects that Appalachian Voices help fund in Russell County. Mayor Dodi questioned if the Town might be able to get funding for the land near the Government Center that they are planning to develop the green space into walking trails, dog park etc. Ms. Moody advised that this project sounds like  there would be several grants that would help fund this project.  IX. New Business  Revised Drug Policy  Mayor Dodi advised that the revised drug policy is in the Council's Agenda. He stated that he feels the Town needs to state at what level of marijuana in their system would the policy be enforced. Mayor Dodi advised that with the Federal Government marijuana is still illegal. The Town Council discussed the revised drug policy. Mayor Dodi advised that once Mr. Tiller is  back the Council will discuss revised drug policy under legal guidance.  Russell Theater Bid Document Discussion  Mayor Dodi advised that Mr. Blankenship and Mr. Farmer prepared information regarding all the façade work at the Russell Theater in order tol bid this project out. The Town Council discussed this project. The bids must come in within 10% of the projected cost. Upon motion made by Mr. Gilmer, seconded by Ms. Stanley, the Town Council unanimously voted to set the Russell Theater façade pre-bid meeting for Tuesday, August 3, 2021, at 10:00 A.M. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms.  Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye.  Police Training Facility  Mr. Leonard presented an update regarding the Police Training facility. He stated that the area had been cleaned-up and ready to move forward with the construction. Mr. Gilmer advised that his thoughts was to wait and if possible, use the ARPA funds. Mr. Leonard advised that he has a local business that is donating $8,000 for the Police Training facility. Chief Deskins advised the Town Council concerning the current radios not being able to communicate with the dispatcher    ort the Russell County Officers digital radios. Chief Deskins expressed the need for new vest for all the Police Officers. The Town Council discussed the needs regarding the Police Department.  Set ARPA Committee Meeting  Mayor Dodi advised that he would like to set the ARPA Committee Meeting for Tuesday,July 20, 2021, at 4:00P.M. Mr. Gilmer requested that all departments review the Commonwealth of Virginia Guidance and frequently asked questions directed to localities like Lebanon. He advised that ifit was covered under CARES Act Funds that it may be eligible under the ARPA funds. Mr. Gilmer advised that Department Heads need toi identify eligible uses and the associated cost moving forward in their budget, this includes capital outlay items. Mr. Gilmer stressed the importance of Cyber Security for the Town of Lebanon.  X.  Town Managers Report concerning a personnel issue. Enter closed session: 7:36 P.M.  Mr. Blankenship advised that he needed to speak with the Town Council in closed session  XI.  A. Upon motion made by Ms.. Jackson, seconded by Ms. Stanley, the Town Council unanimously voted to go into closed session under Code Section 2.2-3711(A)(I) for the purpose of personnel regarding the police department, fire department, parks and recreation department and ARPA. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye. B. Upon motion made by Ms. Stanley, seconded by Mr. Gilmer, the Town Council unanimously voted to return to regular session. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr.  Lambert, Aye.  C. A. Diane Nunley, Clerk of Council, presented the Roll Call Vote:  Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best of your knowledge, (I) the Town Council ini its' closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Town Council. Any member of the Town Council who believes that there was a departure from the requirements of clauses (1) and (2), shall sO state prior to the vote, indicating the substance of the departure that, in their The roll call vote was as follows: Mayor Dodi, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye; Mr.  judgment, has taken place.  Blankenship, Aye; Chief Deskins, Aye.    XII. XIII.  Adjourn closed session: 11:30P.M.  Upon motion made by Ms. Stanley, seconded by Mr. Gilmer, the Town Council unanimously voted to approve the Police Department pay scale as presented by Chief Deskins. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Ms. Jackson questioned the Water Treatment Plant report regarding the large water loss at the Splash Pad to which Mr. Gibson requested a recirculation system. Mr. Gilmer advised that the guidelines under the ARPA funds a recirculation system should be covered. Mayor Dodi requested Mr. Blankenship meet with Mr. Gibson and Mr. Shortt the Water Plant Supervisors to Mr. Gilmer requested a topographic survey for the lot adjacent to the Russell Theater. He stated that regardless, ift the lot is used for parking, green space or pavilion a topographic survey is required. Mr. Gilmer advised to use grant funds first for this survey, secondary use the funds Upon motion made by Mr. Gilmer, seconded by Mr. Leonard, the Town Council unanimously voted to approve a topographic survey oft the adjacent lot to the Russell Theater. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Upon motion made by Mr. Gilmer, seconded by Ms. Jackson, the Town Council unanimously voted for Mr. Blankenship toj prepare bid document for the J. S. Easterly Park Restrooms and the bids be opened at the August Town Council meeting. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Mr. Gilmer requested Mr. Blankenship be prepared to discuss the following items at the reconvened July 20 Town Council meeting: Uniforms and other supplies, clock-in system and iCloud System. He requested Mr. Blankenship work with Mr. Tiller to prepare a structure on past due Business License and outstanding taxes. Mr. Gilmer request an update on the telemetry system. He requested Mr. Blankenship be prepared to discuss using the streetscapes grant funds by extending the decorative lighting, Lohr Street Wall, trash cans, pavilion, landscaping, paving, milling and marking. Mr. Gilmer advised that the Mountain Movers are going to help the Town ofLebanon by installing barriers at Emanuel Baptist Church which will be a cost to the Upon motion made by Mr. Gilmer, seconded by Mr. Leonard, the Town Council unanimously voted to donate $500 to the Mountain Movers for Town ofLebanon projects. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Mr. Gilmer requested a nuisance letter be sent to. Josh Burgess. The Town Council agreed fora letter to be sent to Josh Burgess for his property at the former Quik Superette location. Mr. Gilmer requested for Mr. Blankenship to have maintenance replace the lights in the Town Hall  Leonard, Aye; Mr. Lambert, Aye.  discuss installing a recirculation system.  budgeted for the Russell Theater.  Aye; Mr. Lambert, Aye.  Aye.  Mountain Movers.  Aye; Mr. Lambert, Aye.  parking lot.    XIV.  Adjourn: 11:50P.M.  Upon motion made by Mr. Lambert, seconded by Ms. Stanley, the Town Council unanimously voted to adjourn to reconvene Tuesday, July 20, 2021, at 5:00P.M. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye;  Mr. Lambert, Aye.  A9w A. Diane Nunley, Clerk of  gulohyp Nelson A. "Tony" Dodi, Mayor  dy  Minutes recorded by: A. Diane Nunley, Clerk of Council Minutes prepared by: A. Diane Nunley, Clerk of Council