Lebanon Town Council Regular Monthly Meeting Town Hall, Lebanon, Virginia Monday, April 12,2021 6:001 P.M.  Council Members Present: Nelson A. "Tony" Dodi, Mayor  DeAnna C. Tackson, Vice- Mayor A. Doyle Fields, Council Member Scott. J. Gilmer, Council Member Mary J. Stanley, Council Member M. Elijah Leonard, Council Member W. Bradley Lambert, Council Member Kevin L. Blankenship, Town Manager A. Diane Nunley, Clerk of Council Richard Eric Deskins, ChiefofPolice Kevin D. Tiller, Town Attorney  Staff Members Present:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mr. Blankenship Pledge of Allegiance Edit fori items not on the agenda:  Ms. Stanley requested to add under New Business banners.  Upon motion made by Mr. Gilmer, seconded by Mr. Leonard, the agenda with amended was unanimously approved. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, item Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye. Edit and approve minutes from the 03/08/21 regular council meeting, 03/11/21 reconvened Upon motion made by Ms. Stanley, seconded by Mr. Lambert, the minutes from the 03/08/21 regular council meeting, 03/11/21 reconvened council meeting was unanimously vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. approved. The  Aye;  V.  council meeting.  Mr. Leonard, Aye; Mr. Lambert, Aye.  Stanley, Aye;  VI. Approve açcounts payable and capital assets for the month of March:  Mr. Gilmer advised that he had provided an additional sheet of accounts month ofMarch. Mr. Gilmer requested that the Davis Brcs Nursery invoice payable should be broken down part to VDOT Urban Maintenance and from Downtown for landscape work Revitalization Funds. The Gerdom Management Group invoice part should be  items for the  funds from the Russell Theater.  paid using the grant    Upon motion made by Mr. Gilmer, seconded by Ms. Jackson, the accounts  ofMarch with additional items was unanimously Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer,  payable for the month  approved. Ms.  The vote was as follows: Ms.  Lambert, Aye.  Aye; Stanley, Aye; Mr. Leonard, Aye; Mr.  VII. Public Hearing to consider:  An Application submitted by Lebanon Tech Development LLC for a Conditional Use place ai trailer on the property that is located at 4701 East Main Street.  Permit to  Planning Commission Members Present: Tim Coleman, Vice-Chairman R.D. Snead, Member DeAnna Jackson, Member Leonard Kegley, Member Kevin L. Blankenship, Member Planning Commission Members Absent: Donnie Ramey, Chairman J.S. Easterly,Jr., Clerk  A. B. C.  The Town Council recessed from regular session, 6:05 P.M. Mr. Blankenship, Member, opened the public hea-ing: 6:05P.M. Mr. Bill Turpe, representative for Lebanon Tech Development, advised that was interested inj placing a mobile donation trailer on the property. D. Mr. Teddy Gaines, representative for Goodwill ofTenneva located in Kingsport, Tennessee, advised that Goodwill would place a 20-foot box trailer on the collect donations here in Lebanon. He stated that Goodwill would hire two property to citizens to be attendants at the site. The donations would serve the Richlands Lebanon the Abingdon store. The dri ver would deliver the items to the store location and store and trailer back on: site fort the hours of operation. The hours of operations Mon-Sat have the Mr. Terry Spencer, Lebanon Citizen, stated he was concerned about the trailer ihe view oft the traffic on Main Street for anyone coming out ofFields Avenue. blocking Mr. Gilmer advised that at the Abingdon Goodwill location, there was material and donated items piled outside at the back oft building. He was concerned about the cleanliness oft the site. Mr. Gaines assured him the property would be kept clean. Mr. Ted Campbell, Lebanon Citizen, questioned about people leaving the site after hours and the items getting wet. Mr. Gaines stated that ift bags the items of clothling at soiled, they would take the items to their salvage location.  Goodwill  A.M.-5:00 P.M. and Sunday 1:001 P.M.-6:00: P.M.  10:00  E. F.  G.  were    H.  Ms. Bea Stuart with Stuart & Associates, LLC. located next to the concerns with the traffic issue and items left after hours on the property She expressed her there are five other locations where people can leave clothling property. really see the need for another site within the Town ofLebanon. therefore, she does not Mr. Blankenship requested a motion concerning the request fora a Conditional Use Mr. Snead stated that he would abstain due tol his interest in the property.  stated that  I.  Permit. The request  failed for a lack ofar motion.  VIII. Mr. Blankenship closed the public hearing, 6:21 P.M. IX. The Town Council returned to regular session, 6:2 P.M.  X. Mr. Coleman recommended on behalf oft the Planning Commission the  failed for al lack ofa motion. XI. Bid Opening. - Wendy's Wall Project  Conditional Use Permit  Mayor Dodi opened the sealed bids for the Wendy's Wall Project.  Ken's Construction Cleco Corporation LLC.  $191,660.00 $144,962.00  Mayor Dodi stated to follow the normal practice for Mr. Blankenship to meet with the Street Committee Chairman to review the bids to compare them.  Mr. Leonard  XII. Public Request  Susan Cornett, Mobile Market Coordinator for Feeding Southwest Virginia, advised the can sell much cheaper to the citizens. The City toj purchase items at wholesale price sO they location. Ms. Cornett stated that she could send flyers to advertise for each month selling with and their tos schedule a day to set up next to the Famers Market. Lasley, director for the Famers Market, Natasha Hughes stated that she was preparing to open a couple of businesses next  that they have a truck to bring frozen items, refrigerated items and  council  that have EBT cards. They pardon with Food  dry goods to sell to citiz ns  Stanley questioned  items range different from month to month. Ms.  ift they would be able to advertise the items they would be  information. Mayor Dodi advised that the Farmers Market would he would like for Ms. Cornett to coordinate with Tammy  set up  open May 1,2021. Therefore,  Town Hall, one would be al hair salon and the other a clothling that this building was in the Downtown Revitalization incentives for the Downtown Revitalization  door to the  Town Council  boutique. She requested the  help by waiving one oft the water tap fees because she will be  more water taps. Mr. Gilmer stated that he has previously spoke with Ms. purchasing two project area stopped at the red light just before her business location. Mayor Dodi advised that the Hughes that the Town Council would discuss this request and get back with her.  Hughes and told her  project area. He had advised her of the  Businesses but Mr. Farmer advised him  Ms.    Mr. Bill Akers with the Lebanon Rescue Squad presented the members oft the  Combs, President, stated that the rescue squad was here to  squad. Mr. Jamie  concerning the management ofthe squad. He stated based request advice from the Town Council  concerned about the future oft the squad.  on their present financial status he is  Mr. David Coleman, Jr., Financial Advisor for Edward & Jones Investment, needed. He stated that he will get the financial documents to the Town County. Mr. Coleman stated his first choice for help was the Town.  for the Lebanon Rescue Squad. He advised that the outflow far exceeds the serves on the board He has looked at employees to cut from shifts but its diffcult to know when inflow for the squad. toh help the rescue squad stay in business. Mr. Leonard requested ifthey Council had for suggestions amounts tol help each squad within the county, even though Lebanon The County budgets even stated that Lebanon runs 1400 to 1500 calls within a year. He advised runs more calls. Mr.Akers rescue squads are suffering from lack of funds. Mr. Akers stated the that all the small town front that the town helped purchase he would like all the council to come new ambulance was out  more people will be approached the  advised the squad is only paid ifs someone is loaded into the  out and look at it. He  insurance will not pay. XIII. Recess: 6:55P.M. XIV. Resume: 7:12P.M. XV. New Business  squad vehicle, any other calls  Spring Cleaning Event Discussion  Mayor Dodi advised that a few years ago the Town provided a Spring  Event  encourage citizens to clean up their properties. The Town would run extra Cleaning trucks to tol help items they have to depose of. The Citizens would need to call in the Town Hall have pick-up any items picked up. The Town Council agreed to promote the Spring Cleaning Event tol for their April 19,2021 to April 30, 2021 for the Town Citizens. The Town Council Blankenship get in touch with the County concerning their clean event requested coordinate Mr. Ms. Stanley presented different seasonal street banners which would be covered Downtown Revitalization Streetscane funds. Ms. Stanley had three quotes from with local the companies. Mayor Dodi requested to schedule al Parks and Recreation Committee  the weeks the two  events.  up  to  decision on the banners and choose a company toj print them.  to make a  XVI. Town Managers Report  Adopt COVID-19 policy  Mr. Blankenship presented a VRSA COVID-19 and Infectious Disease  advised that a contingency plan had been added to the previous plan. Eddie Prevention Shelton plan. He  approved this document.  with VRSA    Upon motion made by Mr. Lambert, seconded by Ms. Stanley, the Town Council unanimously voted to adopt the VRSA COVID-19 and Infectious Disease Prevention as presented. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr.  Leonard, Aye; Mr. Lambert, Aye.  XVII. Town Chief of] Police Report  Chief Deskins discussed the Police report. ChiefI Deskins advised that the insurance adjuster came to look at the wrecked explorer, he stated the insurance issued a check in the amount of $19,000 for the damages. He advised that he received a bid for a 2020 State Vehicle for the amount of$34,700. He requested to speak with the Town Council in closed session.  XVIII. Town Attorney Report  Mr. Tiller requested to meet with the Town Council in closed session.  XIX. Committee Reports and Recommendations  Ms. Stanley advised concerning Chris Pritt'sre recommendation on his monthly report that the contract with Shentel expired inl February. She stated that currently the Town is using two providers one Shentel and the other Point Broadband. She suggested that the Town look at using Mr.I Leonard expressed his concerns with the water loss rate being at 32% for the month of March. He advised that the Street Committee agreed to move forward with Clatterbuck  only one internet provider for all the Town needs.  Pavement Markings.  XX.  Enter closed session: 7:49P.M.  A. Upon motion made by Mr. Lambert, seconded by Mr. Gilmer, the Town Council unanimously voted to go into closed session under Code Section 22-3711(A)0X)7) for the purpose of personnel to discuss seasonal and part time workers, legal to discuss pending legations and prospective business or industry. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye;  Mr. Lambert, Aye.  B. Upon motion made by Mr.Iambert, seconded by Ms.. Jackson, the Town Council unanimously voted to return to regular session. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr.  Lambert, Aye.  C. A. Diane Nunley, Clerk of Council, presented the Roll Call Vote:  Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best of your knowledge, (1) the Town Council in its' closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as were identified ini the motion by which the closed meeting was convened were heard,    discussed, or considered in the meeting by the Town Council. Any member of the Town Council who believes that there was a departure from the requirements of clauses (1) and (2), shall so state prior to the vote, indicating the substance of the departure that, in their The roll call vote was as follows: Mayor Dodi, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye; Mr.  judgment, has taken place.  Blankenship, Aye; Mr. Tiller, Aye; Chief Deskins, Aye.  XXI. Adjourn closed session: 9:15P.M.  XXII. Mr. Gilmer advised that due to the new: fiscal year budget being near that the Town Council  needs to decide by next month ift they are going to purchase a Police Vehicle. He suggested fo: ChiefDeskins to budget for the Police Vehicle in the next fiscal year capital outlay budget. Mr. Gilmer advised for Mr. Blankenship to get in touch with DHCD to see if! he and Mr. Farmer can work on the cost estimates concerning the façade program at the Russell Theater.  XXIII. Adjourn: 9:20 P.M.  Upon motion made by Mr. Lambert, seconded by Ms. Stanley, the Town Council unanimously voted to adjourn. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer,  Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye.  Ahsohy gui  a  Nelson A.  SIuo  "Tony" Dodi, Mayor by:  A.] Diane Nunley, Clerk of  Minutes recorded A. Diane  haley  Nunley, Clerk ofCouncil  Minutes prepared by: A. Diane Nunley, Clerk ofCouncil