Lebanon Town Council Reconvened Meeting Town Hall, Lebanon, Virginia Thursday, March 11,2021 5:001 P.M.  Council Members Present: Nelson A. "Tony" Dodi, Mayor  DeAnna C. Jackson, Vice- Mayor A. Doyle Fields, Council Member Scott. J. Gilmer, Council Member Mary J. Stanlay, Council Member M. Elijah Leonard, Council Member W. Bradley Lambert, Council Member Kevin L. Blankenship, Town Manager A. Diane Nunley, Clerk of Council Kevin D. Tiller, Town Attorney  StaffMembers Present: Staff Members Absent:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mr. Blankenship Pledge of Allegiance Items for Discussion Parks & Recreation  Ms. Jackson advised that she had spoken with Mr. Farmer concerning the $50 fee to use ballfield for a day. She stated that she felt this fee needed to bei increased. Mr. Lambert the that he felt a reasonable amount for this area would be $100 a day. Mr. Gilmer stated that stated he felt good charging a fee rate of$125: for future bookings but honor the $50 fee amount for that already had the field scheduled. The council discussed ways to resolve the issue with anyone citizens being turned away when tournaments was being played at the ballfield. Mr. Leonard stated the importance tol keep the field booked. Ms. Jackson stated that Mr. Farmer Upon motion made by Ms.. Jackson, seconded by Mr. Fields, the Town Council voted for the ballfield fee for a day to be $125. The roll call vote was as follows: Ms. Jackson, to approve Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Nay; Mr. Leonard, Nay; Mr. Lambert, Aye; Upon motion made by Mr. Lambert, seconded by Ms. Stanley, the Town Council voted to approve for the ballfield fee for a day tol be $100 for the remainder oft this was as: follows: Ms. Jackson, Nay; Mr. Fields, Nay; Mr. Gilmer, Aye; Ms. year. Stanley, roll call vote  the fee fori the ballfield for a day to be $150.  suggested for  vote tied, therefore Mayor Dodi voted Nay.  Nay. The  The: Aye; Mr.  Leonard, Aye; Mr. Lambert, Aye.    Mayor Dodi requested Mr. Blankenship contact Mr. Farmer to advise him oft the feei increase and to arrange a meeting with the various organizations who use the ballfield to discuss the Town Council's questions and concerns. Mr. Lambert advised that he would reach out to Mr. the ball teams involved and Ms. Jackson and Ms. Stanley to coordinate the meeting. Farmer, Amendment #1-Standard ofMaster. Agreement between Owner and Engineer for Professio.al Mr. Gilmer advised that Mr. Farmer was notifying DHCD to discern ift the Downtown Revitalization time-line is extended through December 31, 2021 ifthe Town is continue to use an engineering firm until the end oft this process. Upon motion made by Mr. Gilmer, seconded by Ms. Jackson, the Town Council voted to table the agreement between the Town ofLebanon and The Lane Group. unanimously The vote Was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr.  Services  responsible to  Leonard, Aye; Mr. Lambert, Aye.  V.  Other Business  Mr. Leonard discussed the VDOT Urban Maintenance funds. He stressed the importance utilize these funds as much as possible to save on using the General Account funds. Mayor Dodi presented a suggestion for the Tobacco Policy. He advised to add to the  to Employee  Manuel under Tobacco use the following:  No smoking in Town owned vehicles. Nos smoking in Town owned equipment.  Designated tobacco use areas at all structures and facilities oft the Town ofLebanon. Temporary tobacco use areas in the field designated by the Department's Smokeless tobacco Ambeer to be contained in a container with lid and: removed  Director/Supervisors.  from vehicles at the end of the each working shift.  The Town Council agreed with these additions to the present Tobacco policy.  VI. Enter closed session: 5:58 P.M.  A. Upon motion made by Mr. Leonard, seconded by Mr. Gilmer, the Town Council unanimously voted to go into closed session under Code Section 2.2-3711(A)(1) for the purpose of personnel forj personnel evaluation. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Staniey, Aye; Mr. Leonard, Aye; Mr. B. Upon motion made by Mr. Leonard, seconded by Ms. Stanley, the Town Council unanimously voted to return to regular session. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr.  Lambert, Aye.  Lambert, Aye.    C.  Diane Nunley, Clerk of Council, presented the Roll Call Vote:  Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best of your knowledge, (1) the Town Council in its' closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Town Council. Any member oft the Town Council who believes that there was a departure from the requirements of clauses (1)a and (2), shall sO state prior to the vote, indicating the substance of the departure that, in their The roll call vote was as follows: Mayor Dodi, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye; Mr.  judgment, has taken place.  Blankenship, Aye. Adjourn closed session: 9:10P.M.  VII.  VIII. Adjourn: 9:11P.M.  Upon motion made by Mr. Lambert, seconded by Mr. Gilmer, the Town Council voted to adjourn. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. unanimc.sly Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye.  AuMbyRy Nelson. A. "Tony" Dodi, Mayor  Q. 11  A. Diane Nunley, Clerk ofc Council  Minutes recorded by: A. Diane Nunley, Clerk ofCouncil Minutes prepared by: A. Diane Nunley, Clerk of Council