Lebanon Town Council Reconvened Meeting Town Hall, Lebanon, Virginia Thursday, January 28, 2021 4:30P.M.  Council Members Present:  Nelson A. "Tony" Dodi, Mayor DeAnna C. Jackson, Vice- Mayor A. Doyle Fields, Council Member Scott. J. Gilmer, Council Member Mary J. Stanley, Council Member M. Elijah Leonard, Council Member W. Bradley Lambert, Council Member DeAnna C. Jackson, Vice-Mayor Kevin L. Blankenship, Town Manager A. Diane Nunley, Clerk of Council Kevin D. Tiller, Town Attorney  Council Members Absent: StaffMembers Present: Staff Members Absent:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mr. Blankenship Pledge of Allegiance Enter closed session: 4:32P.M.  A. Upon motion made by Mr. Fields, seconded by Mr. Lambert, the Town Council unanimously voted to go into closed session under Code Section 2.2-3711(A)(1) for the purpose of personnel to conduct interviews for the Accounting Assistant vote was as follows: Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; position. Mr. The  Aye; Mr. Lambert, Aye.  Leonard,  B. Upon motion made by Mr. Leonard, seconded by Mr. Lambert, the Town Council unanimously voted to return to regular session. The vote was as follows: Mr. Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye. Fields,  C. A. Diane Nunley, Clerk of Council, presented the Roll Call Vote:  Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best of your knowledge, (1) the Town Council in its' closed session; only discussed public business matters lawfully exempted from requirements under this Chapter and (2) that only such public business matters open meeting identified in the motion by which the closed meeting was convened were heard, as were    discussed, or considered in te meeting by the Town Council. Any member oft the Council who believes that there was a departure from the requirements of clauses (1) Town and (2), shall sO state prior to the vote, indicating the substance of the departure that, in their The roll call vote was as follows: Mayor Dodi, Aye; Mr. Fields, Aye; Mr. Gilmer, Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye; Mr. Blankenship, Aye. Aye;  judgment, has taken place.  V. VI.  Adjourn closed session: 7:05 P.M.  Upon motion made by Mr. Fields, seconded by Mr. Lamhert, the Town Council voted tol hire Janice Halsey for the Accounting Assistant position at the discussed unanimously vote was as follows: Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye;  salary. The Mr. Leonard, Aye;  Mr. Lambert, Aye. VII. Items for Discussion  Events for 2021  Mayor Dodi advised the Town Corncil that he had spoken with Kent Martin with Productions for his thoughts concerning scheduling events for the year 2021 with the SRO COVID pandemic. Mr. Martin assured Mayor Dodi that this was a great concern, but he  an answer before the February 8, 2021 Council meeting.  would provide  CD Rates  Mr. Gilmer advised that previously he had indicated that the CD'sa at First Bank & Trust mature in February. After Beverly Stinson, Financial Officer, spoke with First Bank Trust would the CD's actually didn't mature until March 20, 2021. Mr. Gilmer advised that accounts at the present time was only earning a rate of.13% but the accounts at First Bank & Trust was earning a rate of.50%. The Town checking Council and savings possible, to move any funds from the LGIP accounts to the First Bank & Trust until agreed,if  & the LGIP  increased at LGIP.  the rates  Landscape Quote from Davis Bros Nursery  Mr. Gilmeradvised that Davis Bros Nursery initially provided all the Town and landscaping. He recommended, while the plants are under the Gilmer advised that Urban Maintenance funds could be used for a  ofLebanon's to  plants Mr.  Davis Bros. Nursery to provide the Landscape Maintenance for the warranty, Town ofLebanon. approve for  estimate. Mr. Lambert requested if  large part of the maintenance  possible, to purchase the mulch from Lebanon Block.  Upon motion made by Mr. Gilmer, seconded by Mr. Fields, the Town Council voted to approve the Davis Bros. Nursery estimate for Landscape Maintenance unanimously services Town ofLebanon as presented. The vote was as follows: Mr. Fields, Aye; Mr.  for the Gilmer, Aye;  Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye.    Smoking Policy  Mr. Lambert advised that he took information from Kevin Blankenship and construct the Smoking Policy that was presented to the Town Council.  Mary Stanley to Policy for approval for  discussed the policy and agreed tol have designated areas to smoke for The Town Council public. The Town council agreed for Mr. Lambert to provide a Smoking employees as well as tho  the February 8, 2020 meeting.  Reopening the Town Hall and Lebanon Community Certer  Mayor Dodi advised that Virginia Governor's order expires Sunday, January 2021 concerning restrictions for public facilities due to COVID 19. The Town Council 31, until after Monday to see the ifthe Virginia Governor made any COVID mandate agreed to wait  concerning reopening the front oft the Town Hall and plan to  the  changes  Center on February 16,2021.  reopen Lebanon Community  VIII. Mr. Blankenship apologized for making a wrong recommendation concerning  Bridge Inspection Proposals. The lowest proposal bid actually was Schwartz awarding the amount of $2,200 that has been inspected by RS&H. The quote for Inspection Schwartz for 2020 for the  Inc. for the amount of$11,170.00. This quote includes the Bridge  & Associates, & Associates, Inc. Council unanimously Aye; Mr. Lambert,  would now be $8,970.00.  Upon motion made by Mr. Gilmer, seconded by Mr. Lambert, the Town voted to reconsider Mr. Gilmer'smotion to award RS&H the  agreement based on receiving both bids and quotes during the Bridge bid Inspection contractor follows: Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. opening. Leonard, The vote was as  Aye.  Upon motion made by Mr. Gilmer, seconded by Ms. Stanley, the Town Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye.  voted to withdraw Mr. Gilmer's motion to award RS&H the bid for Council unanimously all bids for the Bridge Inspection. The vote was as follows: Mr. Bridge Inspection and reject  Fields, Aye; Mr. Gilmer, Aye;  Upon motion made by Mr. Gilmer, seconded by Mr. Lambert, the Town for the Bridge Inspection through December 2022 as presented at the  voted to authorize the Mr. Blankenship to sign an agreement with Schwartz Council unanimously $8,970.00. The vote was as follows: Mr. Fields, Aye; Mr. Gilmer, Aye; quoted Ms. price for  & Associates, Inc. Stanley, Aye: Mr.  Leonard, Aye; Mr. Lambert, Aye. Adjourn: 8:30P.M.  IX.    Upon motion made by Mr. Lambert, seconded by Mr. Gilmer, the Town Council voted to adjourn. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye.  Mr. unanimously Aye; Gilmer,  EHhen Mohyg OSWLNo  Nelson A. "Tony" Dodi, Mayor  A. Diane Nunley, Clerk of Council  Jueyy  Minutes recorded by: A. Diane Nunley, Clerk ofCouncil Minutes prepared by: A. Diane Nunley, Clerk of Council