Lebanon Town Council Reconvened Meeting Town Hall, Lebanon, Virginia Monday, May 23,2022 5:00P.M.  Council Members Present:  Nelson A. "Tony" Dodi, Mayor DeAnna C. Jackson, Vice- Mayor A.I Doyle Fields, Council Member Scott. J. Gilmer, Council Member Mary J. Stanley, Council Member M. Elijah Leonard, Council Member W. Bradley Lambert, Council Member Andrew R. Shortt, Town Manager Kevin D. Tiller, Town Attorney A. Diane Nunley, Clerk ofCouncil Richard Eric Deskins, Chiefof Police  Staff Members Present:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Shawn Street Pledge of Allegiance Edit for items not on the agenda:  Mayor Dodi requested to add under Other Business Applebee's. Mr. Leonard Committee Additions discussion under Other Business. Mr. Gilmer  requested to add sign under Other  Parking under Other Business. Mayor Dodi requested to add Farmers requested Market to add Theater  Business also.  V.  ARPA Committee Discussion  Mr. Gilmer advised that he had nothing to discuss at this time concerning ARPA.  VI.  Budget Discussion  Mayor Dodi advised that he spoke with Mr. Tiller concerning the timelines to approve the Budget. Mr. Gilmer advised that he and Mr. Shortt had  stated that the Budget public hearing needs to be advertised two-weeks in the for the Budget. He then it sits for seven days, after the seven days are expired the Town Council local newspaper 2023 Budget focusing mainly on revenue and past years actual number been working on the 2022- as ofnow they have no funds in for capital outlay projects. Mr. Gilmer expenses. He stated that meeting he planned to get the donation list completed and go in closed session requested that in tonight's discuss some employee compensation, employee raises and LEO's for the under personnel to Mr. Gilmer advised that funds was set aside for the Russell Theater Director Police in the Department.  may meet and vote  budget.    Mr. Gilmer requested to look at each donation item. The first item is the Lebanon Rescue Donation, the committee agreed to continue to donate $22,596.00. The Committee donate tol Lebanon Lions Club $23,600.00, Russell County Library $4,500.00, Chamber agreed to Commerce $1,000.00, Volunteer Fire Department $2,256.00, Master Gardeners League Baseball $1,000.00, Extra Curricular Athletics $1,500.00, Touchdown $2,000.00, Little VFW Fallen Warriors $250.00, Russell County Health Fair $0, SVCC Festival Club oft the Golf$400.00, Arts $350.00, Friends of SW VA$0, Heart of Appalachia $2,500.00, Kids Fishing County Hospital Foundation $0, Farm to Table $0, Russell County Fair Extra Curricular Arts $500.00, Big Rig Showdown $5,000.00, Vet Fest $250.00 Association to $5,000.00, Veterans Account, Other Non-Profit Local Organizations $1,500.00.  Squad of  Russell pay out ofthe  Day $0,  VII. Fire Department Invoice-Brad Cook and John McCoy  Mr. McCoy advised that the purchase order that was discussed at the the amount of $3,000 was for items that was missing or damaged on the previous fire trucks. council meeting for questioned ift the ladders and brackets had been ordered for the Fire Truck. Mr. that they cannot get the ladder and has not even been given a price for one because McCoy stated twenty weeks back ordered as ofnow. Mr. Cook advised that for each around $4,000 to $6,000. Mr. McCoy advised that the Fire all lights on the Fire Trucks to LED which should be around Department $2,800. was hoping to change out voted to approve the purchase order for the Fire Department in the amount Council unanimously was as follows: Ms.. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. of $3,000. The vote  Mr. Leonard they are  ladder the cost would be  Upon motion made by Mr. Lambert, seconded by Ms. Stanley, the Town  Leonard, Aye; Mr. Lambert, Aye.  Stanley, Aye; Mr.  Mr. Lambert advised that he spoke with Mr. Shortt and Mr. McCoy concerning signage on the Fire Department building with an estimate cost of$1,000: for gold replacing leaf. Mr. the McCoy requested to purchase a toolbox in order to free upi more space on the new. Fire  Mr. McCoy advised that the F32 Fire Truck had been touched need to be repainted by a body shop. Mr. Leonard recommended up by  the Town  Truck. Shop but was in  to get quotes to have the door repainted on the F32 Fire Truck. Mr. reaching Cook out to local body shops purchase order in the amount of $18,615 for coat and pants for four new advised that the members that has outdated gear. Mr. Gilmer advised that the 2022-2023 Fire Department Department is normally around $75,000 but this year is around $90,000 due budget to the for Fire the Truck Fire payment. Mr. Gilmer stated that he feels the Town should always follow their which states anything over $5,000 should have multiple quotes. Mr. Gilmer advised purchase policy the ladders, LED lights, toolbox, sign and gear need to be planned for in the Town Council agreed for Mr. McCoy to move. forward to purchase the toolbox. upcoming budget. The Upon motion made by Ms. Stanley, seconded by Mr. Lambert, the Town Council voted approve the purchase order for the amount of $18,615 to purchase new turnout Department. The vote was as follows: Ms. Jackson, Nay; Mr. Fields, Aye; Mr. gear the Fire Stanley, Aye; Mr. Leonard, Nay; Mr. Lambert, Aye. Ms. Jackson, Mr. felt the purchase should be followed by the Town's purchase  that  for to Gilmer, Nay; Ms. Gilmer and Mr. Leonard  Mayor Dodi broke the tie by voting Nay.  policy to have additional quotes.    VIII. Recess: 7:20P.M.  IX. X.  Resume: 7:31P.M.  Enter closed session: 7:32P.M.  A. Upon motion made by Mr. Lambert, seconded by Mr. Leonard, the Town Council for the purpose to discuss personnel, prospective business or industry 22-3711(A)0)6)0) and The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, legal Aye; Ms.  unanimously voted to go into closed session under Code Section Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye.  issues.  B. Upon motion made by Mr. Gilmer, seconded by Ms. Stanley, the Town Council  unanimously voted to return to regular session. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr.  Lambert, Aye.  C. A. Diane Nunley, Clerk of Council, presented the Roll Call Vote:  Virginia Code, 1950, Section 2.2-3712(D)  Doyou certify that to the best ofy your knowledge, (1) the Town Council in its' closed session; only discussed public business matters lawfully exempted from open requirements under this Chapter and (2) that only such public business matters meeting identified ini the motion by which the closed meeting was convened were heard, as were discussed, or considered in the meeting by the Town Council. Any member oft the Town Council who believes that there was a departure from the requirements of clauses (2), shall SO state prior to the vote, indicating the substance oft the departure that, in (1)a their and  judgment, has taken place.  The roll call vote was as follows: Mayor Dodi, Aye; Ms. Jackson, Aye; Mr. Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye; Mr. Fields, Shortt, Aye;  Aye; Mr. Tiller, Aye. Adjourn closed session: 10:16P.M. Town Manager Report  XI. XII.  Mr. Shortt advised that at the last Council meeting they discussed the  use VDOT: funds or work with the school to fund the project. He pedestrian signs whethert to  seei ifthey were interested in purchasing additional out the Town. The Town Council Lebanon Middle School at this time.  questioned the Town Council to pedestrian signs at the  to  pedestrian signs for other crosswalks through  agreed move forward with the  Mr. Shortt presented quotes from Starnes Inc. to replace the existing heat  purchase ai new heat pump unit at the Wastewater Plant Lab. The Town Council pump compressor or  agreed to table    this item until Mr. Shortt verifies with Mr. Tiller that its legal to request additional new heat pump due to the Town having a current maintenance contract with Starnes quotes Inc. fora Mr. Shortt advised that Worldwide Equipment in Abingdon, Virginia has large trucks with ai two- year rotation program plus parts are all under warranty. Mr. Gilmer requested for the truck purchase to look at this rotation program option plus just purchasing ai new one next see larger what is best fort the Town. Mayor Dodi requested Arnold Day with Worldwide Equipment to attend  June 13, 2022, Council Meeting to discuss this program.  the  XIII Other Business  Mr. Leonard requested that shop be under the Street Committee and the Police will reappoint the Committees at the Organizational Meeting which will be in Town Council agreed for the shop to be under the Street Committee.  Finance orl Police and Fire Departments under Finance Committee. Mayor Dodi Department advised that under he  January 2023. The  Mr. Gilmer requested to table the Theater Parking.  Mayor Dodi advised that the County installed a new digital sign at the entrance of Drive. They will advertise all the Town Events and the Farmers Market on their Ruth Whitt the Farmers Market sign blocks their digital sign. The Town Council Farmers Market sign but still allow the County to advertise for all the agreed to leave the current  sign. They feel  Town's events.  XIV. Adjourn: 10:35P.M.  Upon motion made by Mr. Lambert, seconded by Ms. Jackson, the Town Council voted to adjourn. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye.  Mr. unanimously Aye; Gilmer, Aye;  2MC Nelson A. "Tony" Dodi, Mayor  0 ALRo A.I Diane Nunley, Clerk of  Minutes recorded by: A. Diane Nunley, Clerk of Council Minutes prepared by: A. Diane Nunley, Clerk of Council  Yngy