Lebanon Town Council Regular Monthly Meeting Town Hall, Lebanon, Virginia Monday, May 9, 2022 6:00P.M.  Council Members Present:  Nelson A. "Tony" Dodi, Mayor DeAnna C. Jackson, Vice- Mayor A. Doyle Fields, Council Member Scott. J. Gilmer, Council Member Mary J. Stanley, Council Member M. Elijah Leonard, Council Member W. Bradley Lambert, Council Member Andrew R. Shortt, Town Manager Kevin D. Tiller, Town Attorney A. Diane Nunley, Clerk ofCouncil Richard Eric Deskins, ChiefofPolice  Staff Members Present:  I. II. III. IV.  The meeting was called to order by Mayor Dodi. Prayer: Keith Hovis Pastor Lebanon Church of Christ  Pledge of Allegiance Edit for items not on the agenda:  Mr. Gilmer requested to add under Old Business Downtown Revitalization. Mr. Leonard Upon motion made by Ms. Stanley, seconded by Mr. Leonard, the agenda as amended was unanimously approved. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye.  requested to add under Old Business delinquent Business License.  Aye; Mr.  V.  Edit and approve minutes from the 04/04/22 regular council meeting and 03/28/22 called council Mr. Tiller requested to amend the 03/28/22 called council meeting, he was not present at the Upon motion made by Mr. Leonard, seconded by Ms. Stanley, the: minutes from the regular council meeting, 03/28/22 called council meeting as amended was unanimously 04/04/22 approved. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer,  meeting. meeting.  Ms. Aye;  Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye.  VI.  Approve accounts payable and capital assets for the month of April:    Upon motion made by Mr. Gilmer, seconded by Mr. Fields, the accounts payable for the month Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye. Aye; Fields,  ofApril was unanimously approved. The vote was as follows: Ms. Jackson,  Mr.  VII.  Recognition  Mayor Dodi presented the Town ofl Lebanon Water Treatment Plant the 2021 the Virginia's Office ofI Drinking Water. Chris Dye and Justin Warren  Gold Award from drinking water.  award. The Town Council expressed their appreciation for the Water Treatment was present to receive the dedication and efforts to ensure the Town ofLebanon Citizens receive clean Plant's Mayor Dodi presented Steven B. "Chase" Campbell a certificate for his heroic actions Upon motion made by Ms. Jackson, seconded by Mr. Leonard, the Town Council voted to approve the resolution for Steven B. "Chase" Campbell for his heroic actions unanimously as presented. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer,  young lady from a dog that was attacking her and her pet.  in saving a  Stanley, Aye; Mr. Leonard Aye; Mr. Lambert, Aye.  Aye; Ms.  VIII. Public Request:  Matt Lindamood-Bridge Proposal & Performance Agreement  Mayor Dodi advised that Old Mill Ventures was the successful applicant for the Downtown Revitalization Restaurant Incentive Grant for $50,000. Matt Lindamood advised that he receipts totaling $291,024.52 for the expenses sO far on the Old Mill Restaurant. advised that the winning restaurant to utilize those grant funds is Curkins. He Mr. Lindamood Curkins owners are very excited about starting their business here in Lebanon advised that the be open by September 1, 2022. Mayor Dodi advised that Mr. Tiller agreement for the Town ofLebanon and Old Mill Ventures, LLC which provided aj performance the restaurant for the performance agreement. Mr. Lindamood days hours of operation for Mr. Lindamood requested the Town work with him to install a bridge from the Old Mill Restaurant over to the Old Mill Park. Mr. Lindamood advised that he would have drafted up: for a design for a bridge for the Town Council to review. Upon motion made by Mr. Gilmer, seconded by Mr. Leonard, the Town Council voted to approve the performance agreement between the Town ofLebanon and Old unanimously Mill Ventures, LLC. as presented. The vote was as: follows: Ms. Jackson, Aye; Mr. Fields, Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye.  had  which they hope to is approved by both the  Town and Mr. Lindamood. Mr. Gilmer number is seven days a week at nine hours a day.  requested a conservative  and  stated that a very conservative  something  Aye; Mr.  Melissa Kiser-Big Rig Showdown  Mayor Dodi advised that Melissa Kiser contacted him this afternoon advised that the Farmers Market could either close or relocate for the  she had for the Town Council. Mayor Dodi advised that he would like concerning for him some questions to meet with Ms. Kiser to bring her list of questions back to the Town Council. and Mr. Leonard  Mayor Dodi  Big Rig Showdown.    Angie Carpenter-Kids Sidewalk Event  Ms. Carpenter advised that she is planning an art event in thej categories possibly in. July. She advised that she had  that it will be a sidewalk chalk decorating contest for different parking lot ofher shop. She stated Department to clean up the parking lot after the event spoken with the Lebanon Volunteer Fire  age groups as well as different providing the Town would donate the  water.  Upon motion made by Ms. Jackson, seconded by Mr. Lambert, the Town voted to approve the Town ofLebanon providing the water for Stanley, Aye; Mr. Leonard, Aye, Mr. Lambert, Aye. Kelly McBride-Russell County Public Library  Council unanimously Aye; Mr. Gilmer, Aye; Ms.  Art Event. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Angie Carpenter's Kids Sidewalk  Kelly McBride presented a copy oft the Russell County Public  summer reading draft card that will be handed out at the schools. Library She quarterly report plus a  annual donation from the Town ifj possible.  requested an increase in the  Randy Burke-Clinic  Randy Burke advised that he and his wife does a drug/alcohol has a problem with the clinic because it's a cash patients off oft the suboxone. He stated  suboxone clinic may be coming to Lebanon in the old Weiner ministry. He heard that another Burke advised that he doesn't have that you can get high or even overdose on suboxone. Mr. al Kids Playhut. Mr. Burke stated that he loved all the addicts, getting help, but this location is next to therefore he requested the Town. Attorney' s guidance Council agrees with Mr. Burke's concerns that a lady with the suboxone clinic should be at the. June concerning this issue. Mayor Dodi advised answer any questions plus give an update of when the clinic 13, ifp 2022, Town Council meeting to the problem is what you have is a doctor's office place that on administering suboxone. He stated that  for doctors King building. He stated that he  crop  plus they don'ttry to get their but he feels the clinics are not  a problem with people  regulated enough. Mayor Dodi advised that the Town  advised that the Town has some limitations in licensed with the state the Town has restrictions not a whole lot the Town can do to zone. ChiefDeskins advised that the prevent  planning to open. Mr. Tiller specializes in suboxone plus ift they are them on what can be administered. Therefore, there is from placing their business in a commercial  for the first couple ofmonths when police department will increase patrol at the site especially clinic coming to Lebanon. Mr. Hughes requested for the Town Council for another suboxone Tiller advised that the Town can only legislate to the extent of what would support his request. Mr. because he lost a family member due to dying from overdose personal relationship with methadone  they open.  Larry Hughes, local business owner, advised that he doesn't see the need a doctor must be on site at all times ift there was as state law that them the authority too. Mr. Hughes stated that he had aj  to pass an ordinance that the General Assembly give  oft methadone.  IX. New Business  Resolution for Spectrum Southeast, LLC.    The Town Council discussed the resolution authorizing the transfer the standing with the Town before this resolution is approved.  Inc. to Spectrum Southeast, LLC. Mr. Gilmer advised that he feels both franchise of Cable Plus,  parties must bei in good  Upon motion made by Mr. Gilmer, seconded by Mr. Leonard, the Town Spectrum Southeast, LLC. contingent upon both companies are to license. The vote was as follows: Ms. Jackson, Aye; Mr. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Parks and Recreation summer) help  voted to approve the resolution authorizing the transfer ofthe franchise of Council Cable unanimously  Plus, Inc. to  up date on their business Fields, Aye; Mr. Gilmer, Aye; Ms.  Aye.  Upon motion made by Mr. Fields, seconded by Ms. Stanley, the Town Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard,  voted to approve the hiring of Alec Deckard, Kaitlyn Gray, Autumn Miller Council unanimously Recreation Center summer help and lifeguards. The vote was as follows: for Parks and  Ms. Jackson Aye; Mr.  Aye; Mr. Lambert, Aye.  Broadband Contract  Upon motion made by Mr. Lambert, seconded by Ms. Aye; Mr. Leonard, Aye; Mr. Lambert, Aye.  the Town  voted to approve the contract between the Town ofLebanon Stanley, and Point Council unanimously The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Broadband as presented.  Aye; Ms. Stanley,  X.  Town Managers Report  Mr. Shortt advised that the Department of Social Services contacted  the Farmers Market for a car wash one Saturday as a fundraiser for white Ms. Nunley requesting to use  the elderly in Nursing Homes.  Christmas program for  Upon motion made by Mr. Fields, seconded by Mr. Lambert, the Town fundraiser for the White Christmas program for the elderly in will provide the water for this project. The vote  voted to approve the Department of Social Service using the Farmers Market Council unanimously Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. was as follows: Ms. Jackson, Aye; Mr. Fields, Mr. Buchanan with VDOT. Mr. Buchanan advised him that he crossing signs was removed with limit is already 25 mph which doesn'tchange ifs school is in thought that because the speed signs at the crosswalk near the Lebanon Middle approval School could install Pedestrian Crossing Flashing Fields requested Mr. Shortt contact the school the school would need to purchase them. Mr.  for a car washi for a  Nursing Homes which the Town  Leonard, Aye; Mr. Lambert, Aye.  Mr. Shortt advised that he researched why the flashing school  Buchanan stated that the Town upon VDOT's used toj purchase them. IfFlashing School Urban Maintenance funds to purchase them Crossing but  session. Mr. Shortt stated that Mr. which Urban Maintenance Funds could be signs were used the Town could not used to see ifthey would be interested in purchasing  these Flashing School  Crossing signs.  Mr. Shortt presented a food truck and vendor chart for the Cedar Fest event that arranged. Mr. Shortt advised that he met with a couple today that are September Fall Festival, they will attend the June Council  Mr. Farmer requesting to organize a  meeting to discuss with the Town    Council their plans. Mr. Shortt advised that the Town of borrow their barricades for the events this but  Abingdon agreed to allow the Town to  Deskins advised that the Town of] Marion offered year they are not interested in selling them. Chief Council agreed to rent golf carts for quote Cedar to rent golf carts for Cedar Fest. The Town  Shortt advised that he received a  of $680 for the Town to borrow their barricades. Mr.  Fest at the quoted price.  Mr. Shortt advised that until he reviews some more software GIS Mapping as well as text my gov. Mr. Shortt advised that companies, the  he is placing a hold on  staked off as requested at the Parks and Recreation Committee basketball court extension is  with a cost estimate of $7,700 using concrete. Mr. Shortt advised that he received an email from Assistant Fire Fire Truck was repaired and returned back to the Fire Mr. Shortt suggested that either the Fire Assistant ChiefJohn McCoy be meeting it is good with him.  meeting at the size of50' X70 ChiefJohn McCoy that once the  through the inside oft the truck and prepared a list of Department. The Fire Department went  damaged items that needed to bei replaced.  Department ChiefBrad Cook or Fire Department  present at the Town Council meetings  requesting anything from the Town Council to be able to answer  especially ifthey are any supervisors to attend the Lane Group, and he stated that the  may have. Mr. Leonard advised that anytime Mr. Shortt needs any questions the Town Council  Mr. Shortt advised that he spoke with Chris Mullins with the Town should receive al DEQ forgiveness number  Plant PER's.  any day for the Wastewater Plant and Water  Mr. Gilmer questioned ifMr. Shortt had received formal Board of Supervisors regarding the Town ofLebanon's any Administrator Mr. Lester which he stated that that the noi intent to change the binding contract because  response from Russell County that he spoke with the County Russell County Board of Supervisors have they have invested around $250,000 for the  $500 monthly rent for use oft the property. Mr. Shortt advised request to amend the agreement to allowa  waste site.  Mr. Lambert questioned ift the Town Council was approving the Fire  supplies needed for the repaired Fire Truck. Mr. Lambert advised that Departments request for the tol have the Fire Truck repaired and now will not allow to have it outfitted. the Town Council pushed that are requesting the items needed for the truck. over 8001 hours a year for the Fire Department come from to pay for the items. Mr. Lambert stated Mayor Dodi questioned where did the funds truck until the council meets in. June. Mr. advised for the Fire Department to red tag the fire need to bej planned in the budget plus the Council Gilmer advised that expenses for the Fire Department Ms. Jackson advised that she couldn't see equipment and the Town expenditures to this point. Chiefand/or Assistant Chiefcould having ai reconvened meeting therefore the Fire Department  Department Chief and Assistant Chiefvolunteer where to take the: funds from. Mr. Leonard the insurance company for the truck and the tor run it. Ms. Stanley suggested concerning this purchase.  He stated that the Fire  to go ahead and replace the items then figure needs time to review what was received from having a fire truck then not suppling equipment needed attend to answer any questions that the Town Council has  Upon motion made by Mr. Gilmer, seconded by Mr. Leonard, voted to table the Fire Department request until the  the Town Council unanimously  reconvened meeting for May 23, 2022. The    vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer,  Ms.  Leonard, Aye; Mr. Lambert, Aye. ChiefofPolice Report  Aye; Stanley, Aye; Mr.  XI.  ChiefDeskins presented the monthly police report. Ms. Stanley design plans for the Firing Range to work at their convenience. Ms.  the Firing Range. Chief Deskins advised that he explained to the requested Town Street an update regarding Deskins toj prepare a timeline for completion and a design plan for the Stanley request Chief  Employees his Firing Range for the Town  Council to review by the June Council meeting. Enter closed session: 8:02P.M.  XII.  A. Upon motion made by Mr. Fields, seconded by Mr. Gilmer, the Town Council unanimously voted to go into closed session under Code Section fort the purpose to discuss personnel, acquisition or sale of Aye; Mr. Leonard, Aye; Mr. Lambert, Aye.  22-3711(A)00)) Gilmer, Aye; Ms. Stanley,  vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. property and legal issues. The  B. Upon motion made by Mr. Fields, seconded by Mr. Gilmer, the Town Council unanimously voted to return to regular session. The vote was as follows: Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Ms. Jackson,  Lambert, Aye.  Aye; Mr.  C. A. Diane Nunley, Clerk of Council, presented the Roll Call Vote:  Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best of your knowledge, (1) the Town Council in its' session; only discussed public business matters lawfully exempted from requirements under this Chapter and (2) that only such public business open meeting identified in the motion by which the closed meeting was convened matters as were discussed, or considered in the meeting by the Town Council. Council who believes that there was a departure from the requirements Any (2), shall SO state prior to the vote, indicating the substance oft the The roll call vote was as follows: Mayor Dodi, Aye; Ms. Jackson, Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr.  closed  were member heard, ofthe Town of clauses (1)and departure that, in their Aye; Mr. Fields, Aye; Lambert, Aye; Mr. Shortt,  judgment, has taken place.  Aye; Mr. Tiller, Aye. Adjourn closed session: 9:28 P.M.  XIII.  XIV. Upon motion made by Mr. Fields, seconded by Mr. Lambert, the voted tol hire Braxton Keene, Ethan Martin and Timothy  for Town Council unanimously Lambert, Aye.  Laborers for the Street Department. The vote was as follows: Duty Ms. part-time summer General Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Jackson, Aye; Mr. Fields,    Upon motion made by Mr. Leonard, seconded by Mr. Fields, the Town Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye.  voted for Mr. Tiller to proceed with the legal process for all the 2019, 2020 Council and unanimously Business License. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, 2021 delinquent  Aye; Mr. Gilmer,  Mr. Gilmer advised that he was interested in placing stone on the wall at the  Church. Mr. Gilmer advised that he would set aside funds ini the 2022-2023 Lebanon Baptist  project. XV Old Business  Budget to fund this  Nuisance and Inoperable Vehicles  Mr. Leonard requested an update regarding the nuisance properties. Mr. Shortt  and ChiefDeskins informed several nuisance trash runs to get their extra trash picked  advised that he  property owners concerning the Spring Clean extra  up.  Upon motion made by Mr. Leonard, seconded by Mr. Gilmer, the Town Council voted to implement the Nuisance and Inoperable Vehicle procedures by initiating unanimously the procedures that the Town Council discussed previously to all Automotive violation ofthe Towns code on Main Street and including Route 82 Cleveland Repair Facilities in not limited to Huffman Tire, Kegley Service Center, Wayne Musick Auto Road including but as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Repair. The vote was  operating  Leonard, Aye; Mr. Lambert, Aye. XVI. Committee Reports and Recommendations  Stanley, Aye; Mr.  Mr. Leonard presented a State Street report. The Town Council discussed  within the Town during this fiscal year. Adjourn: 9:45 P.M.  remarking any areas  XVI.  Upon motion made by Mr. Lambert, seconded by Mr. Fields, the Town voted to adjourn to reconvene on May 23, 2022, at. 5:001 P.M. The vote Council was as follows: unanimously Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard,  Ms. Aye; Mr.  Lambert, Aye.  a law A. Diane Nunley, Clerk of Council  Nelson "Tony" Dodi, Mayor Payar  Minutes recorded by: A. Diane Nunley, Clerk ofCouncil Minutes prepared by: A. Diane Nunley, Clerk of Council  unly