Lebanon Town Council Regular Monthly Meeting Town Hall, Lebanon, Virginia Monday, March 7, 2022 6:00P.M.  Council Members Present:  Nelson A. "Tony" Dodi, Mayor DeAnna C. Jackson, Vice- Mayor A.Doyle Fields, Council Member ScottJ. Gilmer, Council Member Mary J. Stanley, Council Member M. Elijah Leonard, Council Member W. Bradley Lambert, Council Member Andrew R. Shortt, Town Manager Kevin D. Tiller, Town Attorney A. Diane Nunley, Clerk of Council Richard Eric Deskins, ChiefofPolice  Staff Members Present:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Philip Musick Pledge of Allegiance Edit for items not on the agenda:  Upon motion made by Mr. Leonard, seconded by Mr. Lambert, the agenda was unanimously approved. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Edit and approve minutes from the 02/14/22 regular council meeting, 02/21/22 reconvened Mr. Leonard requested to change in the February 21, 2022, reconvened council meeting page 2 item X. add the purchase price to the minutes. Mr. Leonard requested to change in the February 28, ,2022, reconvened council meeting page 2 from home is not classified tol homes are classified. Upon motion made by Ms. Jackson, seconded by Mr. Gilmer, the minutes from the 02/14/22 regular council meeting, 02/21/22 reconvened council meeting, 02/28/22 reconvened council meeting as amended was unanimously approved. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye.  Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye. council meeting, 02/28/22 reconvened council meeting  V.  VI. Approve accounts payable and capital assets for the month ofl February:  Mr. Shortt requested to add the Accounts Payable page B to the February Accounts Payable.    Upon motion made by Mr. Gilmer, seconded by Mr. Fields, the accounts payable for the month of February with additions was unanimously approved. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye.  VII.  Recognize State Wrestling Team Members  Mayor Dodi presented the following certificates to the Lebanon High School Wrestling Team:  Cole. Jessee Colton Barton Isaah Olvera  State Wrestling Champion Fourth-Place State Wrestling Champion State Qualifier State Wrestling Champion  VIII. Public Hearing to Consider:  An application submitted by Robert J.A. Campbell to place/build a 1620 square foot storage building on the property located at 396 Fields Avenue in a R-1 Single Family Dwelling District An application submitted by Tamera Barnes and Marty Aaron Bostic for residential use on the property located west oft the property at 1544 East Main Street in a C-1 Commercial District  Planning Commission Members Present: Donnie Ramey, Chairman R.D. Snead, Member DeAnna Jackson, Member Leonard Kegley, Member Andrew R. Shortt, Member Planning Commission Members Absent Tim Coleman, Vice-Chairman J.S. Easterly, Jr., Clerk  A. The Town Council recessed from regular session, 6:201 P.M. B. Mr. Ramey opened the Public Hearing: 6:20 P.M.  C. Mr. Keith Stevens, Building Contractor spoke on behalf ofMr. Campbell, he advised that the structure would have two entrance doors plus a garage door. He stated that the county requires 5 feet from the home which hel has followed. He advised that the  building and roof will be metal with a concrete floor.  D. No one spoke in opposition oft the permit.  E.  Upon motion made by Mr. Snead, seconded by Mr. Shortt, the Planning Commission unanimously voted to approve the conditional use application submitted by Robert. J.A. Campbell to build a 1620 square foot storage building on1 the property located at 396 Fields Avenue based upon all Town zoning regulations are followed. The vote was as    follows: Mr. Ramey, Aye; Mr. Snead. Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Ms. Diane Gent, Real Estate Agent, was present on behalfofTamera Barnes. Ms. Gent advised that Ms. Barnes is in full agreement for Mr. Bostic to use the property for residential use. Mr. Aaron Bostic stated that the property is located directly across from New Peoples Bank. Mr. Bostic stated that he plans to use the property for residential use with either a single-family dwelling or a duplex style unit that would be similar to the current units adjacent to this property. Mr. Bostic stated that the single-family dwelling  Shortt, Aye.  F.  would be a stick build home.  G. Ms. Virginia Fuller, adjacent property owner, advised that she is in favor for Mr. Bostic H. Upon motion made by Mr. Kegley, seconded by Mr. Snead, the Planning Commission unanimously voted to approve the conditional use application submitted by Tamera Barnes and Marty Aaron Bostic for residential use on the property that is located West of the property at 1544 East Main Street based upon all Town zoning regulations are followed. The vote was as follows: Mr. Ramey, Aye; Mr. Snead, Aye; Mr. Kegley, Aye;  to use the property for residential use.  Ms. Jackson, Aye; Mr. Shortt, Aye.  Mayor Dodi advised that this would be the last meeting for Mr. Ramey. He is leaving the area to be closer his family therefore Mr. Coleman the Vice-Chairman for the Planning Commission will fill in until the Town's Organizational Meeting in January 2023. Mayor Dodi presented a plaque  to Mr. Ramey for his 13 years ofs service on the Planning Commission.  IX. X.  Mr. Ramey closed the public hearing, 6:35 P.M. The Town Council returned to regular session, 6:35 P.M.  XI. Mr. Ramey recommended on behalfofthe Planning Commission that the application submitted by RobertJ.A. Campbell to build a 1620 square foot storage building on the property located at 396 Fields Avenue based upon that all Town zoning regulations are followed be approved. Upon motion made by Ms. Jackson, seconded by Ms. Stanley, the Town Council unanimously voted to approve the Conditional Use Permit submitted by RobertJ.A. Campbell tol build a 1620 square foot storage building on the property located at 396 Fields Avenue based upon all Town zoning regulations are followed. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ramey recommended on behalf of the Planning Commission that the application submitted by Tamera Barnes and Marty Aaron Bostic for residential use on the property located west ofthe property at 1544 East Main Street based upon all Town zoning regulations are followed be Upon motion made by Mr. Fields, seconded by Mr. Leonard, the Town Council unanimously voted to approve the Conditional Use Permit submitted by Tamera Barnes and Marty Aaron Bostic for residential use on the property located west of the property at 1544 East Main Street in a C-1 Commercial District based upon all Town zoning regulations are followed. The vote was as  Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye.  approved.    follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Mr. Lambert advised that he was in favor regarding Mr. Bostic obtaining the property to use for residential use but there were previous conditional use permits that were denied therefore he feels  Aye; Mr. Lambert, Aye.  all the town citizens should be treated the same.  XII. Public Request  Angie Carpenter-Miss Cedar Fest Pageant  Ms. Carpenter advised that several young ladies contacted her regarding a beauty pageant. She stated that Lebanon High School didn'thave a beauty pageant due to lack of contestants therefore the Russell County Fair is the only beauty pageant in the area. Ms. Carpenter stated that perhaps the Cedar Fest would be a great way toj promote a beauty pageant. She stated that the Jr. Miss winner and the Miss winner could be the speaker at the Town events and help promote the Town. She advised that she would like to open the contestants applicants to the county instead ofjust Town Citizens. Mayor Dodi advised for the Parks and Recreation Committee discuss the Cedar  Fest Pageant at their next meeting.  XIII. Recess: 6:50. P.M. XIV. Resume: 7:04 P.M. XV. Public Request  Lisa Hubbard, WIOA Youth Case Manager for Southwest Virginia Works, advised that this summer she is in need of locations for the youth to work at. She stated that the way her program works is that they help kids get work that maybe are in foster care or out ofl high school in need of financial help. She advised that her programs pay $11 an hour plus doesn't withhold any taxes up to 500 hours which allows the kids to get experience ini the areas they are interested in. Ms. Hubbard advised that this program is a win for her as well as a win for the Employers. She advised that she had worked with Town of Honaker quite a bit and she stated that she even. helped get a kid through the Police Academy. Mayor Dodi quested if she had any kids that might be interested in being a lifeguard, Ms. Hubbard advised that she may have kids interested. Mayor Dodi requested Ms. Hubbard work with the Town Manager to receive areas in which the Town needs summer help. Ms. Hubbard advised that they are responsible for any liability concerning  the kids. XVI. New Business  Discuss RFP Broadband  Mr. Gilmer advised that his desire for the Town Council is to rank the RFP's by customer service, credentials, qualifications, based upon ifthey participate in the affordable connectivity program which also details their monthly pricing, plus provide all fiber network residential and commercial and construction cost ofthe project. The Council agreed to plan al Finance  Committee Meeting to discuss the Broadband RFP's.    XVII. Town Managers Report  Mr. Shortt presented al letter to the Russell County PSA informing as per the Town Council's request effective July 1,2022, the bulk sale of water between the Town ofLebanon and Russell County PSA will increase to $4.52 per 1000 gallons. Mr. Shortt requested a Water/Wastewater  Committee meeting to discuss this with the Russell County PSA. Mr. Shortt advised that he had items for closed session.  XVIII. ChiefofPolice Report  ChiefI Deskins presented the monthly Police Report. ChiefDeskins advised that they were awarded the Block Grant toj purchase the vest carriers which should be in soon. He stated that the Police Department was awarded another one for $1,500 which he is planning to purchase another  taser.  XIX. Town Attorney Report  Mr. Tiller advised that he had nothing to report to the Town Council at this time.  XX. Committee Reports  Ms. Jackson, Parks and Recreation Chair, suggested placing the Sunflower banners out in support for Ukraine. She advised that several areas are placing flags and banners in their Town to show support for the Ukraine Country. The Town Council agreed with Ms. Jackson's recommendation. Mr. Leonard requested this be placed on the Town's website and facebook tol let everyone know Mr. Gilmer requested getting the Little League Field baselines and morning track cut by Justin Adams Triple A Lawn Service. He advised that the field is in need of maintenance, black tarp showing through, brick dust and dug outs need pressure washed. Mr. Lambert requested the batters' boxes are deteriorated and are in need of repair. Mr. Gilmer requested to continually roll the field. Mr. Gilmer requested that the JS Easterly Park is in need ofimprovements such as replacing the trash cans, broken post need replaced, and signage gone on the course, but the metal iss still there which needs to be removed. Mr. Lambert advised that the tennis court is in need of squeegees to remove the water and nets plus tiedowns need replaced. The Town Council agreed to set a Parks and Recreation Committee Meeting for Friday, March 11, 2022, at 3:00 P.M. to discuss these items with Mr. Farmer. Mr. Shortt advised that the $1,000 Dog Part Grant can be Mr. Leonard, Street Chairman, advised that he is working on providing a spreadsheet that is easy tou understand. He advised that the Street Department is on budget. He advised that he spoke with Mr. Musick, Shop Administrator, about having a surplus auction for any vehicles that need to be removed from the Town's fleet. Mr. Leonard advised that hei is working on a Sanitation  that the Sunflowers Banners are in support for Ukraine.  used for the Eagle Scout Shelter Project.  Department Spreadsheet.    XXI.  Enter closed session: 7:53 P.M.  A. Upon motion made by Mr. Gilmer, seconded by Ms. Stanley, the Town Council  unanimously voted to go into closed session under Code Section 2.2-3711(A)0)0)) for the purpose of personnel, acquisition or sale of property and legal issues. The vote wasas follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley,Aye; Mr.  Leonard, Aye; Mr. Lambert, Aye.  B. Upon motion made by Mr. Lambert, seconded by Ms. Stanley, the Town Council unanimously voted to return to regular session. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr.  Lambert, Aye.  C. A. Diane Nunley, Clerk of Council, presented the Roll Call Vote:  Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best ofyour knowledge, (1) the Town Council in its' closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as were identified ini the motion by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Town Council. Any member of the Town Council who believes that there was a departure from the requirements of clauses (1)and (2), shall SO state prior to the vote, indicating the substance oft the departure that, in their The roll call vote was as follows: Mayor Dodi, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye; Mr. Shortt,  judgment, has taken place.  Aye; Mr. Tiller, Aye.  XXII. Adjourn closed session: 9:50P.M.  XXIII. Upon motion made by Mr. Fields, seconded by Mr. Gilmer, the Town Council unanimously  voted to hire Hunter Stevens as Community Police Officer at Police Rate Chart for Certified Police Officer. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye;  Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye.  XXIV. Upon motion made by Mr. Fields, seconded by Mr. Gilmer, the Town Council unanimously  voted tol hire Ethan Meadows as Street Department General Laborer at discussed salary in closed session. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye;  Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye.  XXV Upon motion made by Mr. Fields, seconded by Mr. Leonard, the Town Council voted to hire  Lonnie C. Browning as Street Department General Laborer at discussed salary in closed session. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms.  Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Nay.    XXVI. Upon motion made by Mr. Gilmer, seconded by Mr. Leonard, the Town Council voted to request  rent in the amount of $500 on the Solid Waste User Agreement between the Town ofLebanon and the Russell County Board of Supervisors in monthly installments beginning July 1,2 2022, for the Solid Waste Convenience Site at Cumberland Plateau Regional Park. The roll call vote was as follows: Ms. Jackson, Nay; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Upon motion made by Mr. Lambert to table Mr. Gilmer's motion until the Town Council April Meeting in order the citizens tol have a chance to speak on behalf ofthis issue. The motion Mayor Dodi requested Mr. Shortt send a letter to Lonzo Lester the Russell County Administrator concerning the Town Council's request to add a $500: monthly installment to the Solid Waste User Agreement between the Town ofLebanon and the Russell County Board of Supervisors for the Solid Waste Convenience Site at Cumberland Plateau Regional Park.  Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Nay.  failed for lack ofa a second.  XXVII. Mr. Leonard questioned ift the Town Council reviewed the Nuisance and Inoperable Vehicle  Operating Procedures. Mayor Dodi advised to discuss these procedures earlier int the meeting  than at the end. The Town Council discussed the procedures.  XXVIII. Adjourn: 10:17P.M.  Upon motion made by Mr. Lambert, seconded by Mr. Gilmer, the Town Council unanimously voted to adjourn. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer,  Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye.  2Rhnshny g1 A. "Tony" Dodi, Mayor  Qomalis  Nelson  SKeN  A. Diane Nunley, Clerk ofCouncil  hnly  Minutes recorded by: A. Diane Nunley, Clerk ofCouncil Minutes prepared by: A. Diane Nunley, Clerk of Council