Lebanon Town Council Reconvened Council Meeting Town Hall, Lebanon, Virginia Monday, February 21, 2022 5:00P.M.  Council Members Present:  Nelson A. "Tony" Dodi, Mayor DeAnna C. Jackson, Vice- Mayor A.Doyle Fields, Council Member Scott J. Gilmer, Council Member Mary J. Stanley, Council Member M. Elijah Leonard, Council Member W. Bradley Lambert, Council Member Andrew R. Shortt, Town Manager Kevin D. Tiller, Town Attorney A. Diane Nunley, Clerk ofCouncil Richard Eric Deskins, ChiefofPolice  Council Members Absent: Staff Members Present:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Mayor Dodi Pledge of Allegiance Edit for items not on the agenda:  Mr. Gilmer requested to change item V. to Financial Report. Mr. Leonard requested to omit item A. under Old Business because he wasn'tp prepared to present an updated Inoperable Vehicles Upon motion made by Ms. Stanley, seconded by Mr. Gilmer, the agenda as amended was unanimously approved. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr.  Procedures.  Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye.  V.  Enter closed session: 5:10P.M.  A. Upon motion made by Mr. Leonard, seconded by Ms. Stanley, the Town Council  unanimously voted to go into closed session under Code Section 2.2-3711(A)00)7) for the purpose of personnel, acquisition or sale of property and legal issues. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr.  Leonard, Aye.  B. Upon motion made by Ms. Jackson, seconded by Ms. Stanley, the Town Council unanimously voted to return to regular session. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye.    C. A. Diane Nunley, Clerk of Council, presented the Roll Call Vote:  Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best of your knowledge, (1) the Town Council in its' closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as were identified in the motion by which the closed meeting was convened were. heard, discussed, or considered in the meeting by the Town Council. Any member oft the Town Council who believes that there was a departure from the requirements of clauses (1)a and (2), shall sO state prior to the vote, indicating the substance ofthe departure that, in their The roll call vote was as follows: Mayor Dodi, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye; Mr. Shortt, Aye; Mr. Tiller, Aye.  judgment, has taken place.  VI. VII.  Adjourn closed session: 7:16P.M. Recess: 7:17P.M.  VIII. Resume: 7:32P.M.  IX.  Upon motion made by Mr. Fields, seconded by Ms. Stanley, the Town Council unanimously voted tol hire Wes Gilmer as the Wastewater Plant Trainee at the described salary. The vote was as: follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley,Aye; Mr. Upon motion made by Mr. Fields, seconded by Ms. Jackson, the Town Council unanimously voted toj purchase the property on Central Avenue from Jerry Lark as the discussed price of $27,500. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms.  Leonard, Aye.  X.  Stanley, Aye; Mr. Leonard, Aye. Financial Report  XI.  Mr. Gilmer presented the Cash, Fixed Asset and Long-Term Liability Analysis. He advised that currently the Town has 28 different accounts with cash assets. Mr. Gilmer advised that after meeting with Ms. Stinson the Financial Officer and speaking with Mr. Shortt the Treasurer, that he would like for the Town Council approve eliminating the LGIP accounts except for one account. He recommended to eliminate the Events Accounts, Parks and Recreation Account, Cigarette Tax Account, Easterly Park Account and Firing Range Account into the General Fund. Mr. Gilmer advised that Ms. Stinson will list each project separate therefore the information can be tracked but not have separate accounts for them. The Town Council agreed with Mr. Gilmer'sr recommendation to transfer the listed accounts to the General Fund.  Mr. Gilmer advised that he, Mr. Leonard and Mr. Shortt had done a calculation for the PSA rates ai few months ago when the Russell County PSA: requested an audit therefore, he requested to notify the PSA concerning the water rate increase effective. July 1,2022, to $4.52. Mr. Gilmer suggested the PSA be notified before they start on their next fiscal year budget. The Town Council agreed to increase the water rate to $4.52 for the Russell County PSA.    Mr. Gilmer advised that the Town has two agreements with Russell County one for the Solid Waste Station and Animal Shelter Agreement for the area near the JS Easterly Park for the amount of $500 a month to lease the property and also have a Solid Waste Convenience Property User Agreement: for their current site on Regional Park Road with no fee at this time. Mr. Gilmer proposed beginning July 1,2022, to add at least a $500 monthly fee in the agreement with Russell County fort the Solid Waste Convenience Property on Regional Park Road. He advised that in order to get in the County's fiscal year budget they must be notified at least 90- 120 days' notice. The Town Council agreed with Mr. Gilmer's proposal to add a $500 monthly lease fee for the Solid Waste Convenience Property on. Regional Park Road. Mr. Leonard advised that Russell County Solid Waste needs to maintain the property on Regional Park Road. The Town Council discussed the Downtown Revitalization Restaurant Incentive Grant applications. The Town Council agreed to start negotiations with their top ranked applicant Old Mill Ventures LLC. They agreed tol have Mr. Lindamood attend the next meeting before they made a decision. The Town Council agreed the other top choices are Cryptid Cravings application, 3C's Barbeque application, and Piggy went a Smokin BBQ application. They agreed toi invite Mr. Lindamood with Old Mill Ventures LLC. to the meeting on February 28,  XII.  2022, at 6:00P P.M. Adjourn: 5:50P.M.  XIII.  Upon motion made by Mr. Fields, seconded by Mr. Leonard, the Town Council unanimously voted to adjourn to reconvene on February 28, 2022, at 5:001 P.M. The vote was as follows: Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye; Mr. Leonard, Aye.  AShlaw A. Diane Nunley, Clerk of Counéil  hi  Nelson "Tony" Dodi, Mayor 2R  Minutes recorded by: A. Diane Nunley, Clerk ofCouncil Minutes prepared by: A. Diane Nunley, Clerk of Council