Lebanon Town Council Regular Monthly Meeting Town Hall, Lebanon, Virginia Monday, January 8, 2024 6:00 P.M.  Council Members Present:  Nelson A. "Tony" Dodi, Mayor DeAnna C. Jackson, Vice- Mayor Scott J. Gilmer, Council Member M. Elijah Leonard, Council Member W. Bradley Lambert, Council Member J. Leonard Kegley, Council Member Nina J. Fields, Council Member Andrew R. Shortt, Town Manager Kevin D. Tiller, Town Attorney Christopher Snead, Lieutenant A. Diane Nunley, Clerk of Council  Staffl Members Present:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: Shawn Street Pledge of Allegiance Edit for items not on the agenda:  Upon motion made by Mr. Leonard, seconded by Mr. Lambert, the agenda was unanimously approved. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Mr.  Lambert, Aye; Mr. Kegley, Aye; Ms. Fields, Aye. Edit and approve minutes from the 12/11/23 council meeting:  V.  Upon motion made by Mr. Leonard, seconded by Mr. Lambert, the minutes from the 12/11/23 council meeting were unanimously approved. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye; Mr. Kegley, Aye; Ms. Fields, Aye.  VI. Approve accounts payable and capital assets for the month of] December: Mr. Shortt requested to add Accounts Payable Preliminary Report B.  Upon motion made by Mr. Gilmer, seconded by Ms. Jackson, the accounts payable for the month ofDecember including the accounts payable preliminary report B was unanimously approved. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Mr. Lambert,  Aye; Mr. Kegley, Aye; Ms. Fields, Aye.    VII. Recognition  Cherie and Janet Fields-Certificate of Appreciation  Mayor Dodi read the Donation Appreciation Plaque for Cherie and Janet Fields for their donation of $8,000.00 to help erect al Department of Criminal Justice Services Training Facility for the Lebanon Police Department. Mr. Leonard will deliver the plaque to Cherie and Janet Fields due Upon motion made by Mr. Leonard, seconded by Ms. Jackson, the Town Council unanimously voted to approve the Certificate of Appreciation to Cherie and Janet Fields as presented. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye; Mr.  to sickness they were not able to attend the meeting.  Kegley, Aye; Ms. Fields, Aye.  Lebanon High School Boys Cross Country Team  Mayor Dodi presented certificates to recognize the Lebanon High School Boys Cross Country Team for being the 2023 Virginia High School League Class 2A Boys Cross Country Champion.  The recognitions are as follows: Derek Mitchell Eli Taylor Alec Deckard Carter Dillon Blake Chafin Emmitt Breeding Charlie Brown Owen Jones Travis Hooker  First Place Seventh Place Tenth Place Eighteenth Place Fifty-Fourth Place  LHS Boys Cross Country Team Member LHS Boys Cross Country Team Member LHS Boys Cross Country Team Member  Coach for the Lebanon High School Boys Cross Country Team  Charles "Doc" Adams 2023 Hall of Fame  Mayor Dodi presented a resolution plaque to recognize Charles "Doc" Adams for being selected Upon motion made by Mr. Gilmer, seconded by Mr. Leonard, the Town Council unanimously voted to approve the 2023 Hall of] Fame Resolution for Charles "Doc" Adams as presented. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye;  as the 2023 Virginia Baseball Coaches Association Hall of Fame.  Mr. Kegley, Aye; Ms. Fields, Aye.  VIII. Recess: 6:24P.M. IX. Resume: 6:29P.M.    X.  Public Request Svitlana Boyd  Svitlana Boyd stated that after the court hearing in September, she tried to rezone the property on Viers Court from R-1 Single Family District to R-2 General Dwelling District sO she could apply fora a conditional use permit to place aj manufactured home on the property. She stated that at the public hearing five individuals spoke in favor to rezone her property and no one spoke in opposition. Ms. Boyd read the letter dated November 2, 2023, from the Planning Commission decision regarding rezoning of her property on Viers Court. Ms. Boyd questioned why she was not notified concerning the November 2, 2023, Planning Commission meeting plus she would like the recording at the meeting. She stated that by Virginia Law a recording must be provided for every public hearing. She stated that no one has ever given her an answer as to why her property cannot be rezoned. Ms. Boyd presented al letter written by Mr. Leonard several years ago supporting a modular home in the subdivision ofl Homestead. She questioned what was different between that situation and her situation. Mr. Leonard advised that a Modular Home is built to Virginia Uniform Statewide Building Code, but a Manufactured Home is built to HUD code plus the modular home was in violation of Homestead Covenants not Town restrictions.  XI. New Business  No New Business. XII. Town Managers Report  Mr. Shortt advised that he only had items for closed session unless any Town Council member had any questions regarding any of the Town's projects. Mr. Shortt advised that the Lane Group  isv working on the storm drainage issue at the CGI area.  XIII.  Enter closed session: 6:41 P.M.  A Upon motion made by Mr. Leonard, seconded by Mr. Lambert, the Town Council unanimously voted to go into closed session under Code Section 2.2-3711(A)0)(7): for the purpose of personnel, and legal counsel. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye; Mr. Kegley, Aye; Ms. Fields, Aye. B. Upon motion made by Mr. Gilmer, seconded by Mr. Leonard, the Town Council unanimously voted to return to regular session. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye; Mr. Kegley, Aye; Ms. Fields, Aye.  C.A.D Diane Nunley, Clerk ofCouncil, presented the Roll Call Vote:  Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best ofyour knowledge, (1) the Town Council in its' closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Town Council. Any member ofthe Town Council who    believes that there was a departure from the requirements of clauses (1) and (2), shall SO state prior to the vote, indicating the substance of the departure that, in their judgment, has The roll call vote was as follows: Mayor Dodi, Aye; Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye; Mr. Kegley, Aye; Ms. Fields, Aye; Mr. Tiller, Aye;  taken place.  Mr. Shortt, Aye.  XIV.  Adjourn closed session: 7:121 P.M.  XV. Upon motion made by Mr. Gilmer, seconded by Mr. Kegley, the Town Council unanimously  voted toj promote Timothy Duty to full-time sanitation at a rate of$14.72 per hour. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye; Mr. Upon motion made by Mr. Gilmer, seconded by Mr. Leonard, the Town Council unanimously voted to approve the remaining payment to Osborne Design Studio with the written contingency as discussed in closed session. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye; Mr. Kegley, Aye; Ms. Fields, Aye. .  Kegley, Aye; Ms. Fields, Aye.  XVI.  Adjourn: 7:13 P.M.  Upon motion made by Mr. Gilmer, seconded by Mr. Leonard, the Town Council unanimously voted to adjourn. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard,  Aye; Mr. Lambert, Aye; Mr. Kegley, Aye; Ms. Fields, Aye.  Q Wiw A. Diane Nunley, Clerk of  Dodi, Mayor  PKxBRs  Ylunly  Minutes recorded by: A. Diane Nunley, Clerk of Council Minutes prepared by: A. Diane Nunley, Clerk of Council