Ata Special Meeting (BWS) ofthe Sussex County Board of Supervisors Held in the General District Courtroom Judicial Center on Thursday, Aprill 11, 2024 at 6 p.m.  BOARD MEMBERS PRESENT Thomas W. Baicy, III Alfred G. Futrell Wayne 0.. Jones Phyllis T. Tolliver Rufus, E. Tyler, Sr. Steve D. White BOARD MEMBERS ABSENT C.Eric Fly, Sr. STAFF PRESENT  Richard Douglas, County Administrator DavidJ. Conmy, Deputy County Administrator/ Economic Development Director Deste. J. Cox, Treasurer Michael Poarch, Planner  Regina Sykes, Commonwealth Attorney (Virtual) Shilton R. Butts, Assistant to the County Administrator/ Clerk to the Board of Supervisors Item 1. Call to Order/Determine Quorum called to order by Chairman Jones. Item 2. Invocation  The April 11, 2024 Special (BWS) Meeting of the Sussex County Board of Supervisors was  Supervisor Baicy offered the Invocation. Item 3. Pledge of Allegiance  The Pledge of Allegiance was recited by all. Item 4. Agenda Amendment There were no agenda amendments. Item 5. Approval of Agenda    ONI MOTION OF SUPERVISOR FUTRELL, seconded by SUPERVISOR TOLLIVER and carried: RESOLVED that the Sussex County Board of Supervisors April 11,2 2024 Special (BWS) meeting agenda was approved as presented. All Board members present voted aye.  Item 6. Presentations of Requests from External Organizations  1. American Red Cross of Capital Virginia No representative attended. 2. Blackwater Regional Library  Ben Neal was in attendance to discuss Blackwater Regional Library's request. He presented information regarding activities, programs and services offered by the Blackwater Regional Blackwater Regional Library total funding request is $163,935, which 8.46% of their budget. The purpose oftheir request is to continue providing high-quality library services at the Wakefield and Waverly libraries, including Outreach/Bookmobile services throughout the County.  Library.  Their request is approximately one percent less than FY24 funded amount.  Al handout was provided to the Board. 3. Brightpoint Community College  No representative of Brighton Community College was in attendance. They requested $915 which is 0.96%of their budget. This request is 2.9% less than FY24 funded amount. David Conmy shared the following information received from William (Fred) Taylor, Director On behalf of the students at Brightpoint Community College and the Community College Workforce Alliance, we wish to thank the citizens of Sussex County and the Sussex Board of Supervisors for their support of the college. The college serves 10jurisdictions and each locality makes a contribution to our local funds budget. This money is used for community outreach and community engagement to make available information to our citizens about our educational and workforce training programs. We also use some of the funds for small projects to keep our We offer 85 degree and certificate programs and over 40 workforce training programs that serve our business and industry partners. Brightpoint and CCWA are vital to the economic growth of our region. We are particularly proud tol have provided to letters of support for Sussex's Tobacco Commission Business District Redevelopment Grant and its VEDP grant request for the Business Ready Sites Program. When these or any other businesses need training, we will be excited to  ofGovernmental and Administrative Services.  campuses up to date for students and visitors.  provide the tools necessary for them to be successful!    4. Chesterfield County/Medflight No application received.  5. Chowan Basin Soil and Water Conservation District  No representative attended. 6. Community Coalition of Sussex greater than FY24 funded amount.  Community Coalition of Sussex requested $7,500, which is less than 1% oftheir budget and 50% The purpose oftheir request is to assist with the purchase oft food for our monthly foodbank, funds to purchase items for our "Back to School Event,' to help purchase and deliver prepared dinners for the elderly citizens of Sussex County, to assist with our annual Christmas Toys for Tots give away at Sussex Central Elementary. It will also provide funds that will go towards the Youth Day/Career and Job Fair Day that we partner with the Sussex School System on. Mr. Millard "Pete" Stith was in attendance. Mr. Stith discussed their food bank fed 300 families. He also discussed thej job fair with the schools; blacktop first layer for pickle ball; Halloween trunk or treat; backpack giveaway; raised garden; picnic shelter and basketball court. Community Coalition purchase an additional 3.5 acres of land fronting Route 301, working with 4-H Center  kids via churches to transport, as well as other community activities.  7. Crater District Area Agency on Aging  No representative attended. There was brief discussion ofc concerns with Crater District in regards The Board asked the County Administrator to send an email to inquire. Administrator Douglas stated that it has been done. It was requested to send a certified letter to CDAAA Board's  to Wakefield seniors.  Chairman.  8. Crater Health District  Crater Health District requested $162,000, which is 23% of their budget. This request is 9.2% Nita (Florence) Smallwood, Business Manager, was in attendance. She stated their 35 districts, 119 Health Departments and seven local offices. She discussed Environmental Health Services  greater than FY24 funded amount.  swimming pools and AEDs. 9. Crater Planning District Commission    No representative attended.  10. Crater Regional Workforce Development Board  No representative attended.  11. District 19 Community Services Board  District 19 CSB requested $109,854, which is 0.4% oft their budget. It was noted that D19 CSB budget was not adopted yet. Their request is based on projected State funding for the upcoming fiscal year. This request is an increase of$13,480, 14% greater than FY24 funded amount. Terrell Stewart, D19 CSB Executive Director, was in attendance. Ms. Stewart that D19 CSB is member of Region 4 She read their Mission Statement. They with the localities of Colonial Heights, Dinwiddie, Emporia, Greensville, Hopewell, Petersburg, Prince George, Surry and Sussex. She reviewed CONTINUUM of Services, as well as, Regional programs and services. Sussex's D19 location at 232 Coppahaunk Avenue Waverly, Virginia. Ms. Stewart reviewed the summary ofs services provided by the month for individuals residing in Sussex to in mental health services, developmental services, substance use disorder services, and Energy & Ancillary Section 37.2-500 or 37.2-611 oft the Code of Virginia requires the CSB to function as the single point ofentry into publicly funded mental health, developmental, and substance disorder services. Section 37.2-509 and 37.2-611 ofthe Code of Virginia establish criteria for allocation of funds to community services boards by the matching funds requirement reciprocally at 10 percent.  Services.  D19 CSB has been serving its localities for more than 50 years.  A handout was provided to the Board. 12. Friends of Miles B. Carpenter Center Museum and 20% greater than FY24 funded amount.  Friends of Miles B. Carpenter Center Museum requested $10,000, which is 50% of their budget Ms. Debbie Rose wasi ina attendance. The purpose ofFriends ofMiles B. Carpenter Center Museum requests is to focus on bringing the Museum back to prominence in the Town of Waverly. Our focus at this point is to offer studio space to artists and to develop curriculum for a summer camp to be held in the summer of 2024. We are soliciting up to 8 artists to work with an estimated 32 students ages 6- 13. The camp will be held from 10am - 2pm Monday - Thursday and would include al break for lunch that would be provided as part oft the camp. The: students would be broken into: small groups to work with each artist. The students would be exposed to clay, wood working, painting, needlework, drawing, etc. The goal each day is for the student to complete one piece of art to take home. The first part oft the day would be learning, then lunch, and the second halfofthe  day would be creating.    Ms. Rose provided a brietbackground oft the Museum. It was noted that they will be building a  stage.  Itv was noted that there was a new Board formed in 2023. 13._Jarratt Senior Citizens' Center (JSCC)  JSCC's total funding request is $6.000, which is 50% of their budget and 20% greater than the Ms. Catherine Owens thanked the Board for funding the Jarratt Senior Citizens' Center. The purpose oftheir request is toj provide senior citizens wholesome activities to enhance socialization, decrease depression and stress among the elderly population. Activities include: (1). Field trips to area parks, museums, and other interested locations 2. Meals/food 3. Physical activities 4. Medications assistance 5. Emergency utility assistance 6. Supplies (walkers, etc.)  FY24 funded amount.  14. Jessica Ann Moore Foundation No representative attended.  15. Longwood University Small Business Development Center  No representative attended. 16. Save-A-Seed No representative attended. 17. Senior Citizens of Eastern Sussex No representative attended. 18. Sixth. Judicial Circuit No representative attended.  19. Southampton Sussex Baseball League No representative attended.  20. Southeastern 4-H Educational Center same funded amount for FY24.  Southeastern 4-H Educational Center requested $25,000, which is 27.28% of their budget and the    The purpose of Southeastern 4-H Educational Center's request is to help improve the center facilities, work on the pool and reç center, and possibly get new bunks in our lodging rooms ora new Clover Shack. We also need to replace a coil in Pamplin ($2,235). Pamplin is used as the mental health break space for all camp volunteers and teen counselors during summer. The room needs to function properly. These improvements overall will provide a cleaner and safer feel for our guests and Sussex County youth and residents, thus allowing everyone a more enjoyable Dr. Kathy Guindon, Director, thanked the Board for their support. Dr. Guindon stated that 4-H Center was up to 23 employees. She stated that they did not receive funding from the Division of Wildlife Resources. They will be offer special interest clubs and specialty camps. She discussed She noted that they wanted the pool open for the public this Summer. They are trying to hire two additional lifeguards to allow the pool to be opened to the County on Fridays, Saturdays and Sundays when Summer camps are not happening. She mentioned the use oft the gym as well. She stated that the generator was down and wanted to get it up and running because it a shelter for the There was discussion of voting for an additional $20,000 in funds for the 4-H. Dr. Guindon advised that the funding was never: received. Finance Director Kellyl Moore noted that no funding request was made to receive the funds. There was discussion of identifying Sussex residents to  outdoor experience during their stay.  different activities, programs, festivals and camps offered. She discussed  County.  utilize the pool and gymnasium, etc.  21. Sussex County Young Men's Athletic Club(SCYMAC)  Nor representative attended.  22. Sussex County Youth and Adult Recreational Association (SCYARA) their budget and is 66.67% greater than FY23 Budget reserve amount.  Sussex County Youth and Adult Recreational Association requested $10,000, which is 27.28%C of The purpose of SCYARA's request is to assist with operational costs to provide recreational and wellness services to citizens, as well as quality educational workshops and corporate experiences SCYARA has been successful with gaining more than $200,000 worth of updates on their swimmingpool. They arei in the process ofopening an $180,000 Wellness and Fitness Community Mr. Ricks advised that SCYARA received a $100,000 grant from the Virginia Department of Education and instituted a program called Youth Today for Tomorrow. They! have been successful in offering workshops on Cyber Security, SelfEsteem, Financial Planning, etc. They are in Phase  toc citizens of Sussex with a focus on the youth.  Center for fitness, meetings, seminars and workshop on site.  I.    He reviewed pool repairs, handicap accessible chair added to the pool for aquatics and aerobics. He advised the pool opening in August 2023 for a short swimming season. They were able to SCYARA is requesting full funding because they will be open year-round. They have purchased There was inquiry of a SCYARA being private organization and posted "No Trespassing". Mr. Ricks clarified that it was private property maintained by SCYARA. It's not maintained or owned Itwas recommended to speak to the County Attorney regarding a legal document regarding  They were successful in having a cover installed on the pool.  secure a grant to start a building. weight equipment.  by any government.  trespassing. or private property. A handout was provided to the Board. 23. The Improvement Association  No audio.  The Improvement Association requested $114,000, which is 2.70% of their budget and 9.6% The purpose of the Improvement Association's request is to support our Head Start Program operations, Maternal Infant and Early Childhood Home Visiting Program, Project Discovery Program (middle and high school) youth program, and Housing Assistance to prevent  greater than FY24 funded amount.  homelessness.  The Improvement Association's Mission Statement was shared.  Keisha Kelly explained the Maternal Infants Early Childhood Home Visiting (MIECHV) was explained to al home visiting initiative available to pregnant moms and children from the birth to five, at no cost. It's implemented through the Parents as Teachers research-based curriculum. It helps to appropriately deal with social-emotional behaviors in efforts to reduce child abuse. Ms. Kelly also explained the Head Start program which is a comprehensive early childhood education initiative for ages 3-5 which funded to serve 222 children and families with 15 classrooms throughout The Improvement Association's service area. Head Start provides nutrition, dental, health eduçation, social-emotional parenting skills, and school-readiness: skills to prepare Ms. Sheryl Tayler, Coordinator for Math Specialist discussed the 21st Century Community Learning Center. The Improvement Association addresses the educational and social needs ofall  children for kindergarten.    families of local communities by (I) helping students meet state and local academic standards through tutoring and remedial educational; (2) reinforcing and complementing students' regular school day açademic programs; and (3) providing literacy and related educational development Renita Murphy (grades 6-12) discussed Project Discovery. Iti is a community-based and state- funded program that addresses the problem of unequal access to higher education by low income and/or potential first-generation college students. Program activities were discussed. Ms. Murphy discussed Work Development Initiative. There was information regarding Housing A handout was provided to the Board that contained more detailed information about The  opportunities to families with family engagement and literacy.  and Homelessness Prevention and Dominion Energy Share. Improvement Association and its programs and activities.  24. The Wakefield Foundation No representative attended.  25. Virginia Cooperative Extension - Sussex Unit Office  No audio.  Virginia Cooperative Extension - Sussex Unit Office requested $29,600, which is 2.77% oft their The purpose of Virginia Cooperative's) Extension request is to continue to provide Sussex County residents with Extension programming. This request will cover a portion of the Agricultural and Natural Resources Extenstion Agent's salary as well as provide a small amount of additional funding for programming. This additional funding would allow the office to continue to provide programming to local community groups and residents at low or reduced costs.  budget and 26% less than FY24 funded amount.  26. Virginia Legal Aid Society  No audio. funded amount.  Virginia Legal Aid requested $1,327, which is 0.02% oft their budget and is 4% greater than FY24 Thej purpose ofVirginia Legal Aid Society's request is toj provide a wide rang ofcivil legal services in the areas ofhousing, access tol healthcare, income and health benefits, family relations, domestic violence, consumer, and education. These services include advice, counsel, brief service, drafting of contracts and applications, negotiation, representation before administrative forums, litigation  before state and federal trial and appellate courts. 27. Virginia's Gateway Region    No representative attended. 28. Waverly Youth Association No application received. 29. Williams and Co..LLC No application received.  Chairman Jones departed at approximately 8:33 p.m.  Item 7. Budget Discussions of Requests from External Organizations  Administrator Douglas advised that they could review by each line item ift they SO desired. He advised that Chesterfield Medflight request is $0. Itis his understanding that Chesterfield County is absorbing those costs. The County doesn't have to pay anything year, He also noted that Mr. Conmy stated that CDAAA application was incomplete. There is a lot of unknown positions with the Agency in terms oft the Wakefield seniors. CDAAA suspended van service around the March Ist without any notice to the County. There was discussion of funding. Administrator Douglas advised that Greene Machine did not submitted an application.  Item 8. Presentation and Discussion of Projected Revenues  Administrator Douglas stated that revenues are flat. He noted that the County has a new EMS contractor. The costs are approximately $800,000 more dollars per year. to maintain what the There are no ARPA Funds to pay for Capital items. He noted that there are approximately 12 teacher positions that were funded by ARPA, which is an increase need as well. He stated that he's not formally asking for a tax increase. He stated that a  County had.  Item 9. Citizens' Comments There were no citizens' comments. Item 10. Adjournment  ON MOTION OF SUPERVISOR FUTRELL, seconded by SUPERVISOR TOLLIVER and carried: RESOLVED that the Sussex County Board of Supervisors hereby adjourned at 8:50p.m.  All Board members present voted aye,