Regular Meeting January . 12,2017  CITY OF BEVIL OAKS, TEXAS  1. Called to Order by Mayor Ford. at 7:00 p.m. 2. Pledge of Alegance/Invocation led by Ronnie Adams.  3. Roll Call: All present: Mayor Ford, Councilmen Fruge, Theobald, Emmons,  Andrews; Councilwomen Nelson and Vautrot 4. Conflict of Interest Statement: N/A 5. Citizen Comments (3 minutes each) -N/A  6. Report from the Neighborhood Watch was not given this month. However, Mayor Ford introduced Captain Troy Tucker with the Jefferson County Sheriff Office. He discussed issues and concerns regarding traffic within Bevil Oaks. 7. Election of Officers for Mayor Pro-Tem and Secretary - Michelle Nelson nominated Danny Fruge for Mayor Pro-Tem. Seconded by Jim Andrews. M/M/2/C: Nelson/Andrews APPROVED Danny Fruge nominated Michelle Nelson for secretary. Seconded by Mark Theobald. M/M/2/C:  Fruge/Theobald APPROVED  8. Review/Approve Consent Items M/M/2/C: Fruge/Theobald APPROVED  a. November 17, 2016 Minutes of Regular Meeting b. November 30, 2016 Financial Reports for City C. December 31, 2016 Financial Reports for City d. November 30, 2016 Financial Reports for Water e. December 31, 2016 Financial Reports for Water g. No Report this month from Carroll & Blackman  f. Report by Utility Specialties  9. Review/Approve Action Items  a. consideration/Approval of amending the City side budget. Mayor Ford informed everyone it was just like the November budget. The spreadsheet the accountant used did not pull in an item, sO when it was placed into QuickBooks, it showed the difference. Kimberely placed them where they were supposed to be, and need to approve the  changes. M/M/2/C: Nelson/Fruge APPROVED Reports from the Mayor and following Committees:  10.  a. Counciwoman Nelson - Christmas Parade & Christmas in the Park- Councilwoman Nelson thanked everyone who helped out with b. Mayor Ford - Community Development, Community Services & Communitv Involvement = Mavor Ford stated she is working on  Christmas in the Park and the parade.    breaking down the current layout of community development and giving it back to the citizens, which is where it was supposed to be. There will be more information coming, where we will need volunteers for, including Christmas in the Park and 4th of. July. We currently have a lot of decorations, but need the volunteers to help put themi up and  other tasks.  11.  Comments from Council:  a. Councilman Emmons - Speeders in our neighborhood - Councilman Emmons gave presentation on speeders within the neighborhood and what we, as citizens can do about it. Councilman Emmons also stated there would soon be a meeting announced concerning the topic for Announcement of next Council Meeting date: February Meeting is Adjourned Regular Meeting at 8:27 p.m. M/M/2/C: Nelson/Andrews  citizens to take action and help.  12. 13. APPROVED  scheduled to be held on February 16, 2017. (Third Thursday)  Shtmll Rebecca M. Ford, Mayor  P DannyfrugeMayor Pro-Tem    Regular Meeting February 16, 2017  CITY OF BEVIL OAKS, TEXAS  1. Called to Order by Mayor Ford at 7:00 p.m.  2. Pledge of Alegance/nvocation led by Councilman Mark Theobald 3. Roll Call: ABSENT: Danny Fruge; PRESENT: Mayor Ford, Councilwomen Nelson & Vautrot, Councilmen Theobald, Emmons &  Andrews  4. Conflict of Interest Statement: N/A 5. Citizen Comments (3 minutes each) = N/A  6. Report from the Neighborhood Watch by Kimberely Vandver 7. Report from the Jefferson County Sheriff Office by Lieutenant Trish Molfino. Informed the citizens the Civic Center is now being used as an office by the Jefferson County Sheriff Office, and we will see officersa a lot more throughout the city. Continued by explaining additional 8. Report from the Emergency Services District #1 by: Mayor Ford explained Fire Chief Gonzalez had something come up and was unable to attend the meeting, but planned to start making the meetings and 9. Review/Approve Consent Items M/M/2/C: Nelson/Theobald  changes that were coming.  giving reports. APPROVED  a. January 19, 2017 Minutes of Regular Meeting (Will be in  March's packet)  b.J January 31, 2017 Financial Reports for City C.. January. 31, 2017 Financial Reports for City e. No Report this month from Carroll & Blackman  d. Report by Utility Specialties  10.  Review/Approve Action Items  a. consderation/Approval from Jefferson County Mosquito Control District requesting a waiver permitting the Mosquito Control Aircraft to fly at low altitudes over the territory under their authority. M/M/2/C: Vautrot/Nelson APPROVED Mayor Ford read the reauest for a waiver. explaining the Citv is    requested to do this each year to allow Jefferson County Mosquito Control to fly over and spray the City.  11. 12.  Announcement of next Council Meeting date: March Meeting is  scheduled to be held on March 16, 2017. (Third Thursday)  Adjourned Regular Meeting at 7:28 p.m. M/M/2/C:  Nelson/Vautrot APPROVED  Shmil  Rebecca M. Ford,  Dam-lage Dannyfrug,Mayor Pro-Tem  Mayor    Regular Meeting  CITY OF BEVIL OAKS, TEXAS Thursday, March 16, 2017, at 7:00P.M.  1. Called to Order by Mayor Ford at 7:00 p.m.  2. Pledge of Alegance/Inyocation given by Rusty Howard Andrew; Absent: Councilwomen Nelson & Vautrot 4. Conflict of Interest Statement: None 5. Citizen Comments (3 minutes each) - None  3. Roll Call: Present: Mayor Ford, Councilmen Fruge, Theobald, Emmons, &  6. Report from the Neighborhood Watch & Jefferson Co. Sheriff Office given by  Kimberely Vandver  7. Report from the Emergency Services District #1 - None  8. Review/Approve Consent Items M/M/2/C: Emmons/Fruge Approved  a. January 19, 2017 Minutes of Regular Meeting b. February 16, 2017 Minutes of Regular Meeting C. February 28, 2017 Financial Reports for City d. February 28, 2017 Financial Reports for City f. No Report this month from Carroll & Blackman 9. Reports from Mayor & Following Committees:  e. Report by Utility Specialties  a. Mayor Ford - Community Involvement Committee Meeting & restructuring of Community Development; Update on Disaster Mitigation Grant progress - Thanked everyone who came to the meeting; stated we are about 8 weeks or sO ahead of schedule, and the money is currently in Austin already. We are just waiting on the  paperwork to get things started. Comments from Council:  10.  a. Councilman Emmons - Neighbors for a Safer Bevil Oaks - discussed different things suggested during the last meeting & some items they Announcement of next Council Meeting date: April Meeting is Adjourned Regular Meeting at 7:29 p.m. M/M/2/C: Fruge/Theobald  will be looking at in the upcoming future.  11. 12. Approved Sha Mayor  scheduled to be held on April 20, 2017. (Third Thursday)  -  Minlnl .hal  City Secretary    Regular Meeting CITY OF BEVIL OAKS, TEXAS Thursday, April 20, 2017, at' 7:00 P.M.  1. Called to Order at 7:07 p.m. by Mayor Ford.  2. Pledge of Alegance/Invocation led by Councilman Theobald  3. Roll Call: Present: Mayor Ford, Councilmen Fruge, Andrews, Emmons, Theobald;  Councilwomen Vautrot & Nelson 4. Conflict of Interest Statement: None 5. Citizen Comments (3 minutes each) - None  6.E Entergy is requesting the City's support for ETI's proposal to build this 993-mw gas-fired generating station and ask a resolution to be entertained at City Council ETI petitioned the PUCT October, 2016, and a docket has now been set. Attached is the resolution we ask the City Council too consider passing. - Mayor Ford turned it over to Entergy Rep Pamela Williams. She explained why the station is needed. She explained this power station is a state oft the art natural gas unit and will help Entergy move into the future. Mrs. Williams explained they applied with the PUCT and is asking for support from Bevil Oaks by way of resolution to show the state the city is behind 7. Report from the Neighborhood Watch &. Jefferson Co. Sheriff Office given by Kimberely  them. Vandver.  8. Report from the Emergency Services District #1 - None  9. Review/Approve Consent Items M/M/2/C: Emmons/Fruge APPROVED a.. January 19, 2017  Minutes of Regular Meeting  b. March 31, 2017 Financial Reports for City C.N March 31, 2017 Financial Reports for Public Works e. No Report this month from Carroll & Blackman  d. Report by Utility Specialties  10. Review/Approve Action Items  a. Consideration/Approval 2015-2016 Audit for City M.M/CThecbale/eion APPROVED Mayor Ford turned it over to Milton Bertolio from Charles E. Reed Associates. He explained the audit to the Council and the citizens in attendance. The City of Bevil Oaks was given a clean opinion, which is the best opinion that can be given. He went on to explain the financials in the b.c Consideration/Approval 2016-2016 Audit for Public Works MmP/cNeson/Thobala .Consideration/pproval for hours posted for park M/M/2/C: Fruge/Vautrot, APPROVED Mayor Ford discussed how citizen volunteers have been cleaning up trash at the park. This includes alcohol and other things. We do have an Ordinance in place, #201, which prohibits alcohol on City property. However, if we had hours posted as to what hours the park was open, the officers could tell them to leave and discuss the alcohol as well. Mayor Ford also stated it was time to  audit. APPROVED    redo the sign, and add the Sherriff substation and include the hours as well. Made motion to d. Consideration/Approval of CenterPoint Energy 2017 Annual GRIP Adjustment for the Beaumont/East Texas Division M/M/2/C: Nelson/Theobald DENIED Mayor Ford explained what this item was, and explained in the past, what was normally done is it is denied and wait to see  amend the ordinance to add the hours.  what the PUCT does.  11. Reports from Mayor & Following Committees:  a. Mayor Ford - Report regarding Grant- Mayor Ford explained all 4 homes have been appraised, and all homeowners have been contacted. She explained Jeff Ward has been going through everything with the homeowners and it will go through everything just as if anyone purchased the home, through a title company, giving the city a deed free and clear. She  continued to explain how we got to where we are in the grant process.  12. Comments from Council:  a. Councilman Theobald - Veterans Day Memorial Ceremony = Councilman Theobald discussed that they will be holding a ceremony on Monday, May 29thfor Memorial Day, which will include honoring Veterans in attendance, and retiring a flag. He asked citizens to help encourage any b. Councilman Andrews - Report on transferring out of BISD - Councilman Andrews stated how proud he was of everyone who showed up and the community. He was extremely hopeful to the outcome, as they didn'tcome back out and deny us, but tabled the discussion until the next meeting was a good outcome. All of Hardin-lefferson school board members were in attendance C. Councilman Emmons - Neighbors for a Safer Bevil Oaks - Councilman Emmons explained there was a very poor turn out at the last meeting. Informed everyone there were signs in the back for people to take. Councilman Emmons went on to explain other ideas and items that could be looked at, such as round-a-bouts. This included an idea for a memorial for veterans. He also 13. Announcement of next Council Meeting date: May Meeting is scheduled to be held on May 14. Adjourned Regular Meeting at 8:21 p.m. M/M/2/C: Nelson/Fruge APPROVED  Veterans to be in attendance who lives out in Bevil Oaks.  as well. Further discussion regarding the meeting was held.  discussed the child ID kits. 18, 2017. (Third Thursday)  L Mha  MMiohlhg.hen City Secretary  Mayor    Regular Meeting Minutes CITY OF BEVIL OAKS, TEXAS  May 17, 2017  1. Called to Order at 7:00 p.m. by Mayor Ford:: 2. Pledge of Alegance/Inyocation led by Mr. Adams.  3. Roll Call: Absent: Councilman Andrews; Present: Mayor Ford, Councilmen Fruge, Emmons, Theobald & Councilwomen Vautrot and Nelson  4. Conflict of Interest Statement - None  5. Citizen Comments (3 minutes each) - Nancy Larousse-: street signs and  updating city website.  6. Report from the Neighborhood Watch given by Aimee Battle.  7. Report from the Jefferson County Sheriff Office & the Neighborhood Watch 8. Proclamation of May: Mental Health Month with Heather Champion of pindletop Center - Mayor Ford turned it over the Heather Champion who read off the Proclamation for May being the Mental Health Month. 9. Report from the Emergency Services District #1 - None  Report - None  10. Review/Approve Consent Items MMRCThecbhale/Nekon APPROVED  a. April 20, 2017 Minutes of Regular Meeting b. April 30, 2017 Financial Reports for City C.A April 30, 2017 Financial Reports for Water  d. Report by Utility Specialties 11. Review/Approve Action Items  a. consiceration/Discusion of possible gaming ordinance and the City's options. City attorney Dru Montgomery explained some of the City's options regarding a possible gaming company coming to Bevil Oaks and what the Council could legally do. Council voted to table the item until further review. cons.oeration/APproval from Entergy requesting support for ETI's proposal to build the station discussed at the last council meeting. M/M/2/C:    Theobald/Fruge APPROVED Pam Williams of Entergy went over proposal with C. consideration/APprova of updating Ordinance 245 Rate Schedule with the new fees already approved. M/M/2/C: Nelson/Vautrot APPROVED No discussion, as the rates are the same as discussed in previous City Council  Lity Council.  meetings, only being updated for this page in the ordinance. 12. Reports from Mayor & Following Committees:  a. Mayor Ford - Differences between manufactured and modular homes, and Montgomery's opinion on adding modular homes to the ordinance. He gave his opinion informing Council the requirements that it would take to add it.  possible changes coming - Mayor Ford asked City Attorney Dru  13. Comments from Council:  a. Councilman Andrews - Update on school changes - Mr. Pride is appealing it h. Councilman Emmons = Neighbors for a Safer Bevil Oaks - Discussing with the gas company about the approval of a roundabout as it would have to be on the easements and not on the gas lines. Also wants to request TXDot to 14. Announcement of next Council Meeting date: Next meeting is scheduled 15. Adjourned Regular Meeting at 8:26 p.m. M/M/2/C: Nelson/Theobald  to the State; we need donations to pay for the attorney.  help with funding for speed bumps.  to be held on June 15, 2017. (Third Thursday)  APPROVED  Ml7hat City Secretary  llnk  Mayor    Regular Meeting Minutes CITY OF BEVIL OAKS, TEXAS  June 17, 2017  1. Called to Order at 7:00 p.m. by Mayor Ford. 2. Pledge of Alegance/Invocation led by Dru Montgomery  3. Roll Call: Absent: None. Present: Mayor Ford, Councilmen Fruge, Andrews, Theobald, 4. Conflict of Interest Statement - Vautrot = with the Mobile home park permits 5. Citizen Comments (3 minutes each) - Mayor Ford spoke for. Jenny Bloss -r regarding t-  Emmons, Councilwomen Vautrot & Nelson.  shirts for fundraisers for the children's legal fund. 6. Report from the Neighborhood Watch given by Kimberely Vandver 7. Report from the. Jefferson County Sheriff Office - None  8. Report from the Emergency Services District #1 - Chief Gonzales gave the report. He explained they have, effective June 1, hired a daytime firefighter for daytime coverage. This is something that has been in the works for years. They are a firefighter/medic. 9. Review/Approve Consent Items M/M/2/C: Nelson/Fruge APPROVED  a. May 18, 2017 Minutes of Regular Meeting b. May 31, 2017 Financial Reports for City C. May 31, 2017 Financial Reports for Water d. Report by Utility Specialties e. Report by UA Engineering  Mayor Ford explained for everyone to start thinking about budgets coming up, and to look under the water side, what was budgeted for VS what was spent thus far under  maintenance and materials. 10.Review/Approve Action Items  a. consideration/APprovat of Resolution for City of Bevil Oaks Approval of Hazard Mitigation Plan Update. Mayor Ford explained what the resolution is for, and how we operate under Jefferson County. M/M/2/C: Emmons/Andrews b. Consideration/Aproval of Emergency Notification System Interlocal Agreement. Mayor Ford explained this covers the program we use for call outs that everyone - consderation/Approval of Mobile Home Park permits and waiver of one mobile home park permit. Mayor Ford explained this is to approve the two remaining parks, and waive the one that sold. Theobald stated he felt it should be prorated. Nelson stated it would cost more in attorney fees to get the money. After further discussion, approved 3-2. M/M/2/C: Fruge/Nelson APPROVED Opposed by d. Consideration/Approval of Changing the Civic Center Rental Agreement. Mayor Ford explained how this came about. The last time the civic center was rented, it  APPROVED  receives. MMRCTheobals/Neson APPROVED  Emmons and Theobald.    was rented to someone who was not a citizen of Bevil Oaks. They leave it a mess, take the keys and more. The deposit would not cover this. Therefore, we are proposing to raise the rent and deposit to those who are non-residents.  MMPCTheohat/immont APPROVED  11.Reports from Mayor & Following Committees:  a. Councilman Fruge - DD6 update - Councilman Fruge informed everyone that DD6 has started the ditch by City Hall. They hope to start by August with the actual ditch project itself, pending on rain and other items. However, we will have a lot of dirt to get rid of. will be sending out a card before next meeting stating anyone wanting some of this dirt will need to come down to City Hall and fill out a form. They will then be grouped by areas, pending the area is not too wet. A form must be signed stating DD6 or the City will not be responsible for any driveways or property. Upon completion of the project, we will then start on  community developments park.  12.Comments from Council:  a. Councilman Andrews - Update on school changes - We had a fantastic success Tuesday night thanks to Martha Vautrot and all the volunteers. We collected right at $2,500. As of today, we have filed with the TEA. The next step is TEA will issue a letter to BISD giving them 30 days to answer the petition. More than likely, BISD will make a motion to dismiss. TEA will then start fresh and we will have the opportunity to enter evidence we may not have had at the time of the original hearings. Possible hearing date could be November or December. The attorney feels we have a really good case. What it could boil down to is BISD having an expert witness stating losing our tax dollars will bankrupt them, and we will have to have one showing it wouldn't. This expert witness will cost us more money on top of the $30,000 to the attorney. After further discussion, this thing could go on for a while, and we need your continued support. Right now we have b. Councilman Emmons - Neighbors for a Safer Bevil Oaks - There are a few signs left that we will be dropping off at City Hall for those who want them. 13.Announcement of next Council Meeting date: Next meeting is scheduled to be held on  a little over $16,000.  July 20, 2017. (Third Thursday) 14.Executive Session.  a. consideration/Dscusion of possible ordinance for the City of Bevil Oaks to 15.Adjourned Regular Meeting at 7:55 p.m. M/M/2/C: Nelson/Fruge APPROVED 16. Adjourned second time regular meeting at 8:54 p.m. M/M/2/C: Nelson/Fruge  regulate the conduct of game rooms within the City.  APPROVED  Mikol 7.hal  Mayor  City Secretary    Regular Meeting Meeting Minutes  CITY OF BEVIL OAKS, TEXAS Tbursday.wy20.2017. at 7:00 P.M.  1. Called to Order by Mayor Ford at 7:00 p.m.  2. Pledge of Alleglance/Inyocation led by Councilman Theobald. 3. Roll Call: Present: Mayor Ford, Councilmen Fruge, Theobald, Emmons,  Andrews; Councilwomen Nelson, Vautrot 4. Conflict of Interest Statement: None 5. Citizen Comments (3 minutes each) - None  6. Report from the Neighborhood Watch given by Kimberely Vandver. A total 7. Report from the Emergency Services District #1 given by Chief Chris Gonzales. 24 calls, with half ofthose being done during the day  of 65 calls.  8. Presentation by WJ. Johnson regarding going door-to-door inside Bevil Oaks as a political campaign for Governor Abbott. Mayor Ford turned it over to Mr. Johnson. He stated he serves as the Pct 66 Chair. He will go do the doors he has been requested to go to, which at this time is 42 homes. It is a short survey and 9. Review/Approve Consent Items M/M/2/C: Fruge/Theobald APPROVED  they will move on to the next location.  a. June 15, 2017 Minutes of Regular Meeting b.. June 30, 2017 Financial Reports for City C.J June 30, 2017 Financial Reports for Water d. Report by Utility Specialties Review/Approve Action Items  10.  a. Consideration/Aproval of updating Capitalization Policy. Mayor Ford explained these policies are to be reviewed and updated periodically. Some don'tneed revising while others may. Reviewed and leave as is. b. consderation/APprova of updating Conflict of Interest Policy. Mayor Ford read the SETRPC Conflict of Interest Policy. Reviewed and leave as is. M/M/2/C: Nelson/Fruge TABLED until have the entire policy.  Consideration/Aproval of updating Purchasing Policy. Reviewed and leave as is. MmRCNeson/lheohals APPROVED  M/M/2/C: Nelson/Fruge APPROVED    11. 12.  Presentation by Kimberely Vandver regarding variances; what they are Announcement of next Council Meeting date: August 7. Jefferson  and when they should be given.  County Sheriff office will be here; Next meeting is scheduled to be held on August 8, 2017 - Budget Meeting: Water side; August 10, 2017 - Budget Meeting: City side; Regular meeting: August 17, 2017. (Third Thursday)  13. APPROVED  Adjourned Regular Meeting at 8:13 M/MIR/CNelson/Fuge  eked Mho  okol 7.her  Mayor  City Secretary    August, 2017  HURRICANE  HARVEY  COUNCIL  MEETING  CANCELLED    MINUTES  EMERGENCY Meeting  September 28, 2017  PUBLIC NOTICE IS HEREBY GIVEN pursuant to the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, of the following reasonably unforeseeable situation necessitating this emergency meeting:  Hurricane Harvey, a storm even that began on or about August 23, 2017 and caused catastrophic property loss to homes throughout the City. The City has received elevation information that affects a substantial amount of homes and City personnel have received a number of requests for permits relating to the immediate sale, reconstruction, remodeling or demolition of affected homes. The recently received elevation information and any amendment to City in the rebuilding, remodeling or demolition may impact homeowners making decisions  onad daily basis.  The City Council will meet in an OPEN PUBLIC MEETING on Thursday, September 28, 2017, at 3:30 p.m. at the South East Regional Planning Commission, 2210 Eastex Freeway, Beaumont, TX 77703 to consider the following; 1. Called to Order at 3:41 p.m. by Mayor Ford. 2. Pledge of Alegiance/Invocation led by Ronnie Adams  3. Roll Call: All Council present except Councilwoman Nelson, Councilman  Theobald,  4. Conflict of Interest Statement: None 6. Citizen Comments (3 minutes each) - none.  5. Declare a quorum of members present - declared by Mayor Ford.    a. To amend Ordinance 207 and alter construction requirement that mandate that the lowest floor of residential and nonresidential structures be elevated to two (2) feet above the base flood elevation. M/M/2/C: Vautrot/Fruge APPROVED Mayor Ford turned the meeting over to Kimberely Vandver, who explained during multiple conversations and pleadings with FEMA on the citizens behalf, the City Council can choose to temporarily waive the 2 foot freeboard requirement currently in Ordinance 207. Itis Mrs. Vandver's recommendation there be a set deadline where those who this will affect be given, then automatically reinstating the 2 foot freeboard requirement. Mrs. Vandver's suggestion was 6 months, as this is the current time limit for a building permit before it must be renewed. This would allow the citizens 6 months to review, plan, consider and decide what direction they wanted to take and be able to still move forward without having to tear down completely or pay the up to $250,000 to elevate a single home. Mrs. Vandver also gave the statistics thati if Council decides to install this temporary waiver, it will save potentially over 200 homes. There are currently 276 homes built below the 2 foot freeboard requirement. Ofthose, only 44 are actually built below the FEMA given base flood elevation of their home, allowing over 200 homes to still be in compliance of FEMA standards and regulations. City Council agreed and voted to give the waiver, only changing the 6 months to a one year waiver. The two foot freeboard requirement will immediately be re-instated unless a City Council member requests it to be reviewed again at the year deadline and Council voted to extend it again. The waiver automatically cancels at the close of business on the last day of September, 2018. Any one who has not obtained a building 8. Adjourned Meeting at 5:06 p.m. M/M/2/C: Emmons/Fruge APPROVED  permit will no longer be allowed the waiver.  Micku City Secretary  Pdal  Ailien  Mayor    October,  2017  NOC QUORUM  COUNCIL  MEETING  CANCELLED    City 01  Bevil Oalks  MINUTES Regular Meeting November 30, 2017  1. Called to Order at 6:00 p.m. by Mayor Ford. 3. Roll Call: All Council present 4. Conflict of Interest Statement: None  2. Pledge of Alegance/Invocation led by citizen Ronnie Adams  5. Citizen Comments (3 minutes each) - none; time limit up for reservation of 6. Review/Approve Action Item: Consideration/Approval of CouncilmanJim Andrews, Ward IlI, resignation M/M/2/C: Fruge/Nelson APPROVED 7. Review/Approve Consent Items M//C.Nebon/Emmons APPROVED Consent items can and will include former month's financial reports for both City & Water, reports from Utility Specialties, Engineering firm, Year end  space.  financials and meeting minutes of former meetings.  8. Review/Approve Action Items  a. Consideration/ Formal Approval of the hazard mitigation grant application that was previously polled by Council. M/M/2/C: b. conseration/APproval of Engineering Firm to be considered for Hurricane Harvey recovery. M/M/2/C: Emmons/Fruge APPROVED Explained the City followed policy and went out for bids. A committee reviewed those bids during the opening bid meeting and gave recommendation. Engineering firm recommended by committee and approved by Council is UA Engineering firm. Consideration/Approval of City 2017-2018 budget. M/M/2/C: d. consderation/APproval of Public Works 2017-2018 budget. 13560 River Oaks Blvd, Beaumont, TX77713 * 409-753-1475 * www.lyolbewloaks.com  Fruge/Emmons APPROVED  Fruge/Nelson APPROVED  M/M/CNelson/Fruge APPROVED    Cits  Bevil  pass  e. Consideration/Approval of next Council Meeting Date; normal meeting is 3rd; Thursday, which would be December 21st. M/M/2/C: f. Consideration/Aproval of creating a citizen oversight committee with a member from each Ward to be notified for all FEMA-related inspections, meetings and project-related public works. Discussed, no committee formed. M/M/2/C: Emmons/Fruge TABLED a. Mayor Ford - Update on grant applications - gave brief update explaining we are applying for as many grants as we can, including a multimillion dollar grant for the elevation of homes built below base b. Councilman Fruge = FEMA Scoping Meeting - Explained FEMA finally came in and did our first scoping meeting. An entire group showed up from FEMA and the State of Texas offering help. We discussed all areas of the City and FEMA explained they would be setting many additional meetings for each area to go over again later in detail. a. Councilwoman Vautrot-/ Announcement of donation from the Beaumont Breakfast Lion's Club. - Stated the Beaumont Breakfast Lion's Club made a commitment for the city. Currently discussing using it to give to the Fire Department for potentially buildinga  Nelson/Fruge CANCELLED  9. Reports from Mayor & Following Committees:  flood elevation.  10.Comments from Council:  second floor.  1l.Announcement of next Council Meeting date: Next meeting is TBD (See 12.Announcement: City phone lines are back working properly; ;409-753-1475 13.Adjourned Regular Meeting at 8:40 p.m. M/MR/CNeson/Fruge  above action item) & 409-753-2126. APPROVED  7  MMalnh 7hel  Mayor  City Secretary    December,  2017  NO QUORUM  COUNCIL  MEETING  CANCELLED