Notice of a Regular Meeting Minutes CITY OF BEVIL OAKS, TEXAS January 23, 2020  1. Call to Order Mayor Ford 6:00 PM 2. Pledge of Aleglance/Inyocation Mayor Ford 3. Roll Call All Present Conflict of Interest Statement None 5. Citizen Comments (3 minutes each) -None  6. Review/Approve Consent Items MM/CCoundwoman Emmons/Coundlwomen Vautrot  a. Financial Reports for City of Bevil Oaks b. - Financial Reports for Water Report by Utility Specialties d. Prevlous Meeting Minutes 7, Review/Approve Action Items  APPROVED  e. Consideration/Approval oft the election of officers Charles Marshall nominated Doug Mullins for Mayor Pro-Tem MM/CMarhai/autt Doug Mullins Mayor Pro-Tem Doug Emmons nominated Barbara Emmons as Secretary M/M/2/C Councilman mmons/Coundwoman Vautrot Mayor Ford speaks on) Jobs for everyone on coundil. Commends Coundlwoman Emmons on Community Development. Jefferson County Public Health Department came tot the office yesterday and will start bringinga a medical unit to Bevil Oaks, it willl have a doctor and pharmacy on shte, and It Is completely free. This willl be: al huge community: service and great for our lttie City. Coundliwoman Emmons will be over Community Development. Counciiman Kohler willl be over streetlights and street signs. Hel has shown Interest Int this. Mayor Ford has been gathering everything from the past that has been done on this. Wel have also been talking to Pam Willams with Entergy about changing thel lights to LED. Counciman Mullins speaks on the streetlights that arel Int the alley ways but not on the streets. Mayor Ford speaks on the easements that access to. Counciwoman Vautrot willl be over the mowing. Coundiman Emmons willl be Entergy over has roads and drainage, that is something hel hasn't been over int the past. Mayor Ford speaks on the previous grant we recelved for the roads, and how Harveyl Impacted everything we did with that grant. Wel have applied for 2 Million dollars to put on roads. There Is also another 300 thousand FEMA has talked about glving us. They are walting to see If we get the grant. The! 300 thousand will only bet for small areas here and there. Councliman Marshall will be over bulldings. Consideration/Approval oft the appointment of Judge Beaulieu as the Municipal and the appointment of al Municipal Court Clerk and Deputy Clerk M/M/CCundiman Judge Drul Montgomery speaks on the formality to appoint someone. Nancy Beaulieul has serve as our municipal judge. Drui recommends appointing her. Dru talks about the administrative agreed to task that the court clerk does. Every new city councl! after the Mayor is elected has to appolnta judge. Councilwoman Emmons ask why we can't use. Jefferson County Judge. that they won'tenforce our ordinance, Dru states It is also more expensive. Martha Mayor volunteers to bet the court derk. Changing Clerk to Martha Vautrot. Dru explains that code enforcement files are Consideration/Approval ofthe cceptance/warding of Sewer Plant bid wM/CCoundlwoman Jared Defrancis speaks on the recommendation for the main lift station project. We recelved3 bids. MK Construction was the low bidder. Bids were reviewwed by UA and have recommended we give the bid to MK Construction. After speaking with Mayor Ford on thel budget. This Is on the' TWDB also approving them. Coundiman Emmons asked what the alterative bid contingent was,  Barbaral Emmons Secretary  Councilman Mullins will be over the water/sewer projects.  of Bevil Oaks  Mulins/Coundliman Emmons APPROVED  Ford answers  privileged. Ordinance 250  Emmons/Coundiman Emmons APPROVED MK Construction    Mayor Ford explains lt Is for finishing out the Httie bullding and changing the balloon to a valve. Coundiwoman Vautrot ask Ifwe can negotlate with thel bldders, lt was explained that It doesn't work Ilke that we would have to go back out for the bids. Coundiwoman Vautrot speaks she thinks all of council should bet there for the bid openings. Mayor Ford explains that this isn'tour money, this money belongs tot the' TWDB. Thel bids were publicly advertised, and anyone could have came and sat at the bldding. Coundiman Emmons ask what the purpase behind the rehablitation of the lab bullding, Mayor Ford says we don't have to do anything to this little bullding if we don'twant to but we may need that building for something else In the future. We h. consgeration/Approvel lofthe aerial waiver for mosquito control MM/CCundhwoman  are only going to have to put about $5000 of our money into this.  Emmonsy/Coundhwoman Vautrot APPROVED Reading and proposal to Ordinance 207 -  Review/Discussion Items  Mayor Ford goes over the changes that are proposed to be changed. She explains thel bids for the 50%rule. She talks about Increased cost of compliance and misconception. Talks about the enclosures below BFE, and non-conversion agreement. Owners of new enclosures will agree to  sign and non-conversion agreement.  9. Reports  Mayor Ford- - Grant updates, Audit updates, Census information-  The water plant project is virtually finished. Jared confirms that It Is, today they were down at the water plant programing everything. We: are int the dcean up stage, Sabrenna went down today to get the few things that were salvageable. UAI Is going to walk through and do the punch list and make sure everything was done llke It should be according to contract. As of now Hf the power goes out, we officially have a generator that will kick on. Grant update, Jason has left us. We spoke with Dana Bruno who is our TDEM rep, we have been having to do time extensions for everything. We are on hold with 428 reviews with FEMA. Until they take us out of revlew we are just sitting here. This buliding (Temporary Cty Hall) is in thei final stages of FEMA approval. We have a new PDGM, wel have yet to meet her. We do have 2 good people at' TDEM and that Is some comfort. Audit update, our audit Is In progress. We have an audit every year. We started In: 2005 with outside audits. A few years back people were saying we need to get someone different. So we went out for bids. There aren't very many people that do governmental audits. We only one bid for the audits and the cheapest one was around $15,000. It was a lot more then we got were already paying. That's why we stayed where we were, and thel bidder said wel have a good auditor. We must have an audit for TWDB and for our bond rating. We came in with an A when we first borrowed for the sewer. Tog get an A rating was almost unheard of and we have rating managed to keep that AI rating. There are a few people who also requires a copy of our audit. Our auditor Is behind due the floods. Our auditor did send a message to our bond people this past week. Charlotte with the CPA firm since 2005 has recondled our financials and they prepare everything to send to the auditor. Ifa fanyone asks you about audit, we will be presenting them In the next month or so for 2017 and 2018. Census update, we put a notice out on our website that Mrs. Speed Is looking for volunteers. Pleasel let your nelghbors know. The census effects so many things in our community. People shouldn't be afraid oft the census; they aren'ttrying togoafter citizenship or anything like that. She needs multiple bilingual people to help. Next Thursday January 30, 2020 at 6:00 PM. Allen Pride will be here to present on the water rates. The City Council may convene in Executive Session Pursuant to Section 551,071 oft the Texas Government Code to consult City Attorney to seek advice on legal matters pertaining to contemplated litigation and legal issues in connection with a contract.  10. Adjourn Regular Meeting M/M/2/C6:58 PM  11, Executive Session  12. Reopen Regular Meeting MM/CCoundlwoman mmons/Counceiman Mullins 7:38PM 13.Adjoum Regular Meeting M/M/2/C7:40 PM Councliwoman Emmons/Councdiman Mullins 7:39 PM    CITY OF BEVIL OAKS Minutes of Regular Meeting February 21, 2019  Mayor Ford called the meeting to order at 5:30 PM  Alli in attendance said the Pledge of Allegiance. Invocation was given by Michelle Nelson. Council Members Present: Mayor Ford, Danny Fruge, Tanya Linderman, Michelle Nelson, Martha Mayor Ford opened the meeting by reading the Conflict of Interest Statement. None noted. Mayor Ford called on the citizens that turned in comment cards prior to the meeting opening. Marsie  Vautrot, Doug Emmons  Waller voiced her concern of people moving due to high water rates. Consent items were approved as they were received. M/M/2/C Fruge/Linderman  Discussion Items/Action Items:  -Approved Resolution and Escrow Agreement between the City of Bevil Oaks and the TWDB for the -Approved Resolution to allow mobile home to remain in the City of Bevil Oaks as long as home owner has an active permanent housing plan in place with either the GLO or FEMA and is in good standing with  waste water system project. wwpctmmom/lneeman  the Governmental Entity. Council Reports/Comments: None  Meeting adjourned at 5:49 PM MM2/CNeson/lndeman  Kekeed Mayor  7  MMkoh City Secretary  A.hen    City of  Bevil Oaks  THE STATE OFTEXAS THE COUNTY OF JEFFERSON THE CITYOFBEVIL OAKS  RESOLUTION #2019-0221A  RESOLUTION CONCERNING APPROVAL OF EXTENDING THE DEADLINETO HOMEOWNERS LIVING INTEMPORARY HOUSING UNITS (thus) )PROVIDED BY FEMA AND THE TEXAS GENERAL LAND OFFICE (GLO)TOAUGUT25, WHEREAS. the City of Bevil Oaks (the "City") desires to cooperate with its homeowners, and with FEMA and GLO, to allow homeowners to remain int their current THUthrough August 25, 2019; WHEREAS, it is the understanding of the City that, to remain in their THU until August 25, 2019, ahomeowner must have an açtive PHP (Permanent Housing Plan) in place and must pay rent; WHEREAS, the City is prepared to provide a formal variance to Ordinance #241, allowing the THU to remain on the homeowner's property until August 25, 2019, provided the homeowner furnishes the City with evidence that he/she has an active PHP in place along with ar rentalagreement to pay rent NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Bevil Oaks that the resolution to extend the deadline to allow THUS to remain in the City until August 25, 2019ifapproved  2019.  to either FEMA or GLO that is current and in good standing.  this_ dIst day of February, 2019.  ATTEST:  Shsn 10 Rebecca M. Ford, mayor  MMknl 7.hhar  City Secretary    Things to seriously consider when making your decision regarding the Resolution to approve the extension to allow' Temporaryl Housing Units (THUS) to remain in the Gity until August 25, 2019:  1. To do so, we allow those homeowners, who are seriously working on their properties in accordance with FEMA/GIOstandards, another 6 months to hopefully complete projects 2. Since. January 30, 2019, the number of THU's has reduced from 67 to 39 (including RVs) and another one was moving out yesterday afternoon from Niagara. As of this morning (2/19/2019) and according to AECOM, we have 12 THUS that are Category 410 which means that they have active Permanent Housing Plans (PHP) in place and will rent until PHP is complete. The other 27 are in various stages of moving out or preparing to move out. They have no desire to remain or to rent and their PHP has either been completed or 3. At our last meeting, Councilwoman Nelson made a very good point. Our citizens need to comply with FEMA/GLO regulations and allow them to remove the THUS at no cost rather than have the City requiring them to move it later when it will cost literally thousands of dollars to move at the homeowner's expense not to consider the legal expense the City will 4. Asldrove our streets yesterday afternoon, personally counting and documenting the location of every THU in Bevil Oaks, Iwas stunned at the number ofe empty structures with absolutely no sign of any restoration going on. We: are a long way from recovery and a long way from seeing homes sell at the pace we need to bring this community back tol life. Fortunately, those that have: sold were to families with children. We do not need to add to 5. Last and most important, WE REPRESENT THIS ENTIRE COMMUNITYI Not just the small group that would have everyone believe that Citys government is corrupt, among other things, and that our goal in existing is simply to prevent them from buying their THU! Consider thei investors who need to sell these pretty new homes and1 the homeowners who have struggled to! bring their homes and lawns back to pre-flood condition. They are counting on this Council to protect their vested interests int this community as well. They are the ones who have already shown that they are totally invested in our City and deserve 6. We encourage you to do the right thing and help those who arel helping themselves and  that others have done in less than 1kyears regardless ofr reason.  terminated.  incur.  our code enforcement problems.  our commitment to honoring the terms of Ordinance 241.  approve this resolution.    City of Bevil Oaks March 26, 2020 Special Meeting Minutes  1. Call to Order Mayor for 5:58 PM 2. Pledge of Alegance/Invocation 3. Roll Call ALL PRESENT 4. Conflict of Interest Statement NONE  5. Citizen Comments (3 minutes each) = NONE, MICHELLE BOLENBAUCHER HAD A QUESTION THEN 6. Review/Approve Consent Items M/M/CCounclwoman Emmons/Counclwoman  LOGGED OFF THE CALL PRIOR TO SPEAKING. NO CITIZEN COMMENTSWERE MADE.  Vautrout  a. Financial Reports for City of Bevil Oaks b. Financial Reports for Water Report by Utility Specialties d. Previous Meeting Minutes 7. Review/Approve Action Items  e. Consideration/Discusion/Approval of extension of state of disaster for public health emergency due to coronavirus pandemic. M/M/CCOunclwoman a. The City Council may convene in Executive Session Pursuant to Section 551.071 of the Texas Government Code to consult City Attorney to seek advice on legal matters pertaining to contemplated litigation and legal issues in connection b. The City Council may convene in Executive Session Pursuant to Section 551.072 oft the Texas Government Code to consult City Attorney to discuss the purchase, exchange, lease, or value of real property located within the City Limits. Pursuant to Section 551.074 of the Texas Government Code to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or  Barbara Emmons/Counciman Doug Mullins  8. Executive Session  threatened litigation.  dismissal of a public officer or employee.  9. Adjourn Regular Meeting Councilman Douglas Emmons/Counclwoman Barbara  Emmons Attest:  shmtk  Envoy  Mayor  City  Bahas    City of Bevil Oaks City Council Meeting Minutes  May 04, 2020  1. Call to Order Mayor Ford 6:00 PM  2. Pledge of Alegance/Invocation by Dru Montgomery  a. The United States Flag  b. The Texas state flag: "Honor the Texas flag; Ipledge allegiance to thee, Texas, one. state under God, one and indivisible."  3. Roll Call Charles Marshall absent 4. Conflict of Interest Statement NONE 5. Citizen Comments (3 minutes each) -NONE 6. Review/Approve Action Items  a) Consideration/Discussion/Approval of Contractor for Architectural Services for City Hall and Civic Center construction projects. M/M/2/C Councilman D mmons/COunclwoman Vautrout There were. 2 bids sent in which included Blueline and LaBiche. Grading on the tabulation was based on UA's limited experience with the companies in the past. -Blueline was b) Consideration/Discusion/Approval of Contractor for Geotechnical Services for City Hall and Civic Center construction projects. M/M/2/C Councilwoman B Emmons/ Councilman D Emmons There were 3 bids sent inv which included Braun Intertec, Science Engineering, and Tolunay-Wong. Grading on the tabulation was based on UA's experience with the companies in the past. Discussion D Emmons explains that a proposal can be rejected once a company is chosen. - Braun was approved-  approved  7. Adjourn Regular Meeting 6:33 PM  ATTEST:  hmsd  Barbra Enuuoas Rebecca M. Ford Mayor  Barbara Emmons, Secretary    Regular Meeting Minutes May 21, 2020 CITY OF BEVIL OAKS, TEXAS  1. Call to Order Mayor Ford 6:00PM 3. Roll Call all present except for Councilman Kohler 4. Conflict of Interest Statement NONE 5. Citizen Comments (3 minutes each) -NONE  2. Pledge of Allegance/Invocation given by Council Woman Martha Vautrot  6.R Review/Approve Consent Items M/M/CCoundlwoman Emmons/Counciman Emmons APPROVED  a. Financial Reports for City of Bevil Oaks b. Financial Reports for Water Report by Utility Specialties d. Previous Meeting Minutes 7. Review/Approve Action Items  a. Consideration/Discussion/Approval of the potential application of another home elevation grant: MAYOR FORD SPOKE WITH TDEM, AND. JEFF WARD ABOUT A POSSIBLE GRANT. THEY ONLY HAVE A LITTLE OVER $10 MILLION TO GIVE, ITI ISTO BE SPREAD OUT ACROSS TEXAS. JEFF WARD WASN'T REAL ENCOURAGING ABOUT IT BEING APPROVED, DUE THAT WE ALREADY HAD A GRANT FOR HARVEY AND THIS GRANT IS Al LOT MORE LIMITED. ITI ISA75/25 GRANT. THE APPLICATION FEE FOR EVER HOW MANY PEOPLE WANT TO PARTICIPATE IS $5000.00 AND IT IS NON-REFUNDABLE, THIS IS SOMETHING THAT THE CITY DOESN'T HAVE. JEFF WARD RECOMMENED THAT WE SAY OKAY, WE WILL HELP THEM APPLY AND HELP THEM DUE THE LEG WORK. THE RESIDENT WOULD BE RESPONSIBLE FOR THE 25% LOCAL SHARE, AS WELL AS THE APPLICATION FEE. M/M/2/C b. Consideration/Discusion Approval to permit Mayor Ford with assistance of City Attorney to negotiate and execute final terms of agreement to approved Architect, Blueline TD, LLCd/b/a Blueline : MR. MONTGOMERY EXPLAINS THE PROCESS FOR CHOOSING BLUELINE HAS ALREADY BEEN PREFORMED AND' THEY HAVE BEEN SELECTED BY COUNCIL. BLUELINE HAS PROPOSED A CONTRACT, WE CAN GO ABOUT IT2 WAYS WE CAN HAVE AN EXECUTIVE SESSION AND GO OVER THE ENTIRE 60 PAGE CONTRACT. THIS IS A CONTRACT THATTHEY PREPARED, AND FAIRLY STANDARDIZED. THIS IS. JUST GIVING MAYOR AND DRU THE ATHOURITY TO SIGN THE AGREEMENT. M/MR/CCOUNCILMAN MVLINS/COUNCILMAN EMMONS APPROVED a. Doug Emmons = Roads & Drainage = DD6 HAS COME OUT AND DONE A LOT OF THE DITCHES, THE ONES THEY COULDN'T GET ACCESS TO THEY SPRAYED. THE COUNTY IS OUT WORKING RIGHT NOW ON THE SMALL DITCHES, THERE IS SOME ISSUES WITH WHAT WE HAVE ON RECORD AND THEY b. Barbara Emmons - Community Development- BASKETBALL COURTS ARE GOING IN NEW GOAL, AND REGULATION SIZE COURT. LOOKING AT VOLLEYBALL NETS AND POLES, AS WELL AS LOOKING AT GETTING SOCCER GOALS. WE HAVE 5 TABLES AND 5 BENCHES ATTHE PARK. Doug Mullins - Water & Sewer = WE ARE WORKING THROUGH ISSUES THAT HAVE BEEN BROUGHT TO OUR ATTENTION. WE ARE TRYING TO ADDRESS THE PROBLEM, sO WE ARE GOING TO BE PUTTING AN EXTRA METER AT1 10 PEOPLES HOUSES AND MANUALLY READT THEM.  Councilwoman Emonsy/Coundlwoman Vautrot APPROVED  8. Reports  HAVE ON RECORD. THEY HAVE AGREED TO BE OUT HERE FOR: 2 WEEKS.  9. Adjourn Regular Meeting COUNCILMAN MULINS/COUNCILMAN EMMONS 6:47 PM  eloen MAYOR    AmBabne Crma    Water & Sewer Report to City Council  May 21, 2020  Since Iassumed the responsibility for oversight for Water and Sewer, I have tried to familiarize myself with how everything works. So, I have been working with the girls in the office to learn about the system to figure out how it is supposed to work and how it is actually working. For the most part, the City does a good job and has a very updated water and sewer system. But there are always issues, like busted pipes or problems with billing. For example, Ilearned that we changed our billing software vendor last year to address issues they were having getting us information timely so we could work well with Beaumont and meet our payment deadline obligations. Ih.ve also been interested in making sure everything else is working well. So, Iwanted to check every aspect of the water system, from delivery at the wells to meters at the homes. A few users, for example, have been concerned about how well their meters have been working; Doug Emmons, had his meter tested because of some confusing meter and billing results, Dale Darby's meter and In any event, Iv wanted to make sure there are not any issues with our meters and have decided to double check the operation of the meters at a few houses in hopes of eliminating the meters as a source of any problems. We are going to install meters on the user side of the supply to double check that what the meters tell the billing software is the exact amount of water that is going through the pipes. Basically, we will be logging water use on both meters and double checking that the billing system is receiving the correct information. I do not think there will be a problem, but ift there is we will be following up on what we find. We have received some donated equipment from our meter salesperson and already have the meters on our shelves to install. Overall, the project will cost about $1,000. Iwill be reporting back in future meetings on the results of our meter testing and look forward to  end point have been replaced at one of his locations.  any other suggestions on issues to investigate.  Thanks, Cn Doug Mullins Mayor-Pro-Tem Councilman Ward3    June 25, 2020 Meeting Minutes CITY OF BEVIL OAKS, TEXAS  1. Call to Order Mayor Ford 6:00 PM a. The United States Flag one and indivisible."  2. Pledge of Alegance/Invocation Councilwoman Martha Vautrot  b. The Texas state flag: "Honor the Texas flag; Ipledge allegiance to thee, Texas, one state under God,  3. Roll Call ALL PRESENT 4. Conflict of Interest Statement  5. Citizen Comments (3 minutes each) - An opportunity for the citizens to address Council on agenda items or concerns not on the agenda - those wishing to speak must complete the comment card, present the comment card to the City Secretary prior to  the! beginning of the meeting, and observe a3 minute timel limit. NONE  6. - Acceptance of Resignation of. Justin Kohler, Ward 1 and Vote to Appoint Replacement  a. The City Council will consider and vote on acceptance of the resignation of Councilperson Justin Kohler, Ward 1. M/M/CCoundlwoman Emmons/Coundlwoman Vautrot APPROVED b. Consideration of Resolution to appoint by vote of a quorum of the City Council a replacement for the unexpired term of Mr. Kohler. M/M/2/CCounciman Mulins/Councliwoman Emmons Canvassing of Ballots cast in vote to appoint replacement for Mr. Kohler Everyone except Mayor Ford Voted, there was! 5 votes for Mrs. Williams. Attorney Dru Montgomery and City Clerk d. Acceptance of Canvass and installation of newly appointed counciiperson. M/MI2/CCoundlwoman  APPROVED  Alexandria Greer counted the votes. Emmons/Coundiman Emmons APPROVED a. Financial Reports for City of Bevil Oaks b. Financial Reports for Water Report by Utility Specialties d. Previous Meeting Minutes Review/Approve Action Items  7. Review/Approve Consent Items M/M/CCounclwoman Emmons/Counclwoman Vautrot APPROVED  8.  a. Consideration/Discussion/Approval of a Resolution to Payoff City of Beaumont Harvey Debt b. Consideration/Discussion/Approval of a Resolution to Reduce the Monthly User Fee & Change Line Consideration/Discusion/Approval of a Resolution to Repay TexPool Savings M/MI2/CCounclman d. Consideration/Discussion/Approval of a Resolution to create Restricted Accounts for Insurance and Grant Funds M/MI/CCounciman Mulins/Councliman Emmons APPROVED Consideration/Discusion/Approval of a Resolution to become part of the Texas SmartBuy Membership Program M/MI2/CCoundlwoman mmons/Coundiman Emmons APPROVED Consideration/Discussion/Approval to change speed limit on River Oaks Blvd in front of the park MM/CCOunclwoman Emmons/Coundiman Mullins APPROVED changing speed limit to20 Consideration/Discuision/Approval to purchase speed humps and have them installed in various places throughout the community M/M/CCounclwoman Emmons/Counciman Emmons  M/M/2/CCounciman Mulins/Councliman Emmons APPROVED  Item Name MMI2/CCounciman Mulins/Coundlwoman Emmons APPROVED  Mulins/Councliwoman Vautrot APPROVED  MPH  APPROVED speed humps to be installed everywhere there is a stop sign.  9. Reports    a. Mayor Ford- - Flood Plain Management EXPLAINS WHAT WE ARE DOING TO HELP THE RESIDENTS IN AE THAT DON'T MEET OUR 2FT REQUIREMENT, AND THE IMPORTANCE OF FOLLOWING OUR b. Doug Emmons - Roads and Drainage DITCHES HAVE BEEN DUG AND THE COUNTY HAS DONE ALL Adjourn Regular Meeting M/MI2/CCoundlwoman Emmons/Counciman Mullins 8:15 PM APPROVED  ORDINANCE AND THE CRS PROGRAM THE WORK THEY ARE GOING TO FOR NOW.  C. Barbara Emmons- -4 4th of July ALL EVENTS HAVE BEEN CANCLED  10.  lhd  Rebecca Ford, Mayor ATTEST:  abace Lnvoe Barbara Emmons, City Secretary    July 30, 2020 Meeting Minutes CITY OF BEVIL OAKS, TEXAS  1. Called to Order by Mayor Ford at 6:07 PM 2. Pledge of Alegiance/Invocation give by Dru Montgomery a. The United States Flag one and indivisible."  b. The Texas state flag: "Honor the Texas flag; Ipledge allegiance to thee, Texas, one state under God,  3. Roll Call all present except Councilwoman Martha Vautrot  4. Conflict of Interest Statement NONE  5. Citizen Comments (3 minutes each) - An opportunity for the citizens to address Council on agenda items or concerns not ont the agenda - those wishing to speak must complete the comment card, present the comment card to the City Secretary prior to 6. Review/Approve Consent Items M/M/2/C Councilman mmons/COunclwoman Emmons Approved  the beginning of ther meeting, and observe: a 3 minute time limit. NONE a. Financial Reports for City of Bevil Oaks b. Financial Reports for Water Report by Utility Specialties d. Previous Meeting Minutes  7. Action Items  a. Considerations/Discussion/Approval of installing a fire hydrant at the corner of Sweetgum and Chimney Rock as requested by Chief Gonzales Comments: Councilman Mullins asked where we were taking the $6111.23 from to pay for this. Mayor Ford said it will be taken out oft the daily service expense line as we are under budget and have saved money with Sabrenna going into the field and doing most of the daily work that would normally be performed by the utility company.  M/M/CCoundiwoman Emmons/Counciman Mullins Approved  8. Adjourn Regular Meeting M/M/2/CCoundiman Mulins/Councliwoman Williams 6:19 PM  hnhd Mayor, Rebecca Ford  Basbac Bara Attest: City Secretary, Barbara Emmons    Regular Meeting Minutes CITY OF BEVIL OAKS, TEXAS  08/20/2020  1. Call to Order Mayor Ford 6:00 PM 4. Conflict of Interest Statement None  2. Pledge of Allegiance/Invocation Councilwoman Vautrout 3. Roll Call All Present (Councilwoman Emmons Virtually)  5. Citizen Comments (3 minutes each) = An opportunity for the citizens to address Council on agenda items or concerns not on the agenda = those wishing to speak must complete the comment card, present the comment card tot the City Secretaryp prior to  the beginning of the meeting, and observe a 3 minute time limit. None  6. Review/Approve Consent Items M/M/2/C Councilwoman Vautrout/Counciman Mullins  a. Financial Reports for City of Bevil Oaks b. Financial Reports for Water Report by Utility Specialties d. Previous Meeting Minutes 7. Review/Approve Action Items  a. Consideration/Discussion/Approvat of Ordering of the November 2020 General Election M/M/2/C b. Consideration/Discusion/Approva of Purchasing New Street Signs for the City of Bevil Oaks wM2/CCounclwoman Vautrout/Counclman Mullins Councilwoman Williams is going to shop Consideration/Discussion/Approval of Resolution to Switch Banks for All Utility Funds M/M/2/C d. Consideration/Discussion/Approval of Resolution to Switch Banks for All City Funds M/M/2/C . Consideration/Discussion/Approval of Proposed Tax Rate for. Jefferson County M/M/2/C  Councilman Emmons/Counciman Mullins APPROVED  around before purchasing. APPROVED  Councilman Emmons/Counciman Mullins APPROVED Councilman Emmons/Counciman Mullins APPROVED Councilwoman Vautrout/Counclman Mullins APPROVED  8. Report  a. Jefferson County Sheriff Captain Jeff Chadney - Report to Council on status of investigation into  complaints regarding City financial transactions and operations.  9. Adjourn Regular Meeting M/M/2/CCoundiman Emmons/Counciman Mullins 6:40 PM  10.Call Budget Workshop to Order Mayor Ford 6:45 PM  11.Conflict of Interest None 12.Discussion  Discussion shall be limited to evaluation of current budgets and of items pertinent to establishing budgets for the City of Bevil Oaks for fiscal year 2020-2021 for the City. The City will receive input from private persons and entities including but not limited toi its engineering firm, legal counsel, accountant, personnel with specific 13.Adjourn Budget Workshop M/MI2/CCoundiman Mulins/Counciwoman Williams 8:00 PM THESE CITY COUNCIL MEETING MINUTES WERE APPROVED AT THE September 17, 2020 REGULAR MEETING.  information related to the proposed budget.  -  Attest:  hhunhl  Babaialuans    City of Bevil Oaks September17,2020  Minutes of Regular Meeting and Public Hearing  Mayor Rebecca Ford called meeting to order at 6:02 PM  Alli ina attendance said the Pledge of Allegiance & Invocation was given by Councilwoman Vautrot Council Members Present: Mayor Ford, Doug Mullins, Martha Vautrot, Rita Williams, Doug Emmons, Councilwoman Barbara Emmons and Councilman Doug Emmons both have a conflict of interest with Agenda Item 7E. Approval of a Contractor for the Elevation Grant as their home is on the list to be There were no citizen comments on the agenda items nor the public hearing for the tax rate. 6:04 PM Approved consent items as presented in the council packet M/M/2/CBE Emmons/M Vautrot Approved .231021 as the tax rate for 2020-2021. M/M/2/CB Emmons/D Mullins -Approved the public works budget as it was presented council packet. M/M/2/CB Emmons/D Approved the City budget as it was presented in the council packet. M/M/2/C M Vautrot/D Williams -Approved the purchasing of a Self-Contained Breathing Apparatus (SCBA) as required by TCEQ for the water plant. Discussion: Ali applied for a grant that was approved in the amount of $1450.00. This will cover most of the cost for the SCBA. The SCBA is for emergency use if there is a chlorine leak at the -Approved Arkitektura as the contractor for the Elevation Grant for 22 homes inside the City of Bevil Oaks.. Jeff Ward and Phil Hampsten recommended Arkitektura as all three elevation contractors scored close in every other category except for cost. Arkitektura final cost is approximately $1,000,000.00 below everyone else's cost. Which makes Arkitektura the best value for everyone. M/M/2/CD  Barbara Emmons, Charles Marshall  elevated.  Discussion/Action Items:  Emmons  water plant. M/M/2/CBI Emmons/D Williams  Mullins/M Vautrot  Meeting adjourned at 6:27 PMI M/M/2/CDI Mullins/B Emmons  RAhh Rebecca M. Ford, Mayor  Dusbacfmue Barbara Emmons, Secretary  ATTEST:    Notice of a Regular Meeting Minutes October 22, 2020 CITY OF BEVIL OAKS, TEXAS  Mayor Ford called meeting to order at 6:00 PM All Members of Council Present Conflict of interest Statement NONE  Pledge of Alegiance/lnvocation given by Councilwoman Martha Vautrot beginning of the meeting, and observe a 3 minute time limit. NONE could attend. M/M/2/C Councilwoman Emmonsy/Coundhwoman Vautrot DENIED  Citizen Comments (3 minutes each) - An opportunity for the citizens to address Council on agenda items or concerns not on the agenda - those wishing to speak must complete the comment card, present the comment card to the City Secretary prior to the Councilwoman Barbara Emmons made an motion for emergency adjournment until it could be held in a place where the public -Councilman Mullins asked what her reasoning was, Councilwoman Emmons responding there has been a lot of backlash as to citizens wanting to attend the council meeting. The people have been complaining about the permit fee's and the RVs. Councilman Mullins responded that RV's are not going to be voted on so that should not be ani issue. Councilwoman Williams asked if there was ani issue with them being on the Webinar. Mayor Ford stated she was unsure when we would be able to hold the meeting open to the public, and there was someone here to explain the fees and buiiding codes. Councilman Emmons asked if there was anyway to seei if anyone could confirm the people could here. City Attorney Dru Montgomery stated he had asked the people and M/M/2/C Councilman Doug Emmony/Coundlwoman Barbara Emmons Approved consent Items as they were presented ini the Mike Collier opened the floor up for questions in regard to the building codes, permit fees, and variance to RV's. Councilwoman Martha Vautrot asked if someone is just redoing a bathroom why is the permit fee based off the sq. footage under the roof. M. Collier responded you will onlyl be paying for a trade permit which is at flat cost. The under-roof cost is for new -Counciiwoman Emmons asked how much permits were prior. City secretary, Alexandria Greer, explained how permits were -Councilwoman Williams asked if the state released a recommended fees schedule. M. Collier explained how fees were determined. -Councilwoman Vautrot asked how he came up with $0.35 per sq. ft. M. Collier stated he went to various cities to see their permit M/M/2/C Councilman Doug Emmons/Coundiman Mullins Approved adopting the 2018 building and related codes (e.g. fire, M/M/2/C Councilman Doug mmons/Coundlwoman Vautrot Approved adopting New Permit Fee and Inspection Schedule as M/M/2/C Councilman Mulins/Counciman Emmons Approved with the changes of adding an invoice will be supplied when a fee other than at tamper fee is added, amending Ordinance 2451 to include alterations to accounting and billing procedures and definitions M/M/2/C Council Doug Emmons/Coundwoman Martha Vautrot Approved an Employee Handbook M/M/2/C Council Barbara Emmons/Coundlwoman Rita Williams Approved a Council Policy and Procedure Handbook M/M/2/C Councilman Doug Emmon/COunclwoman Barbara Emmons Approved the Franchise Agreement with CenterPoint M/M/2/C Councilman Doug Maulins/Counclwoman Barbara Emmons Tabled the purchasing of 2 or more radar speed limit signs -A. Greer explains the history of Ordinance 241, and the Variance. The item was put on the agenda to address the people that have not touched their homes at all since Harvey. After 180 days of the RV not moving it becomes a permanent residence, which changes everything and is against more than) just ordinance 241. Ibelieve it is time to give these people a notice and try to figure out what their plan is. M. Collier explains it form a code enforcement perspective. Ido think we need to readdress the ordinance and make some reasonable changes. B. Emmons asked if they must be moved every 180 days? Mayor Ford said no, only if they are being lived in. M. Collier said they do have to remain road ready. You can hook them up to electricity to keep them dry, but you cannot hook it up to water/sewer. R. Williams what are the rules around having to be moved every 180 days? M. Collier the RV Mayor Ford - FEMA/NFIP Report - Hired a CRS consultant to help us, our rating went from a7t to an 8. We have done some things that will help us get back toa7. We are elevating 22 homes, we updated our flood prevention ordinance, Ali andI have applied for LOMAS, and applied for another grant for elevations. It will cost aprox. $2,513,280.00 to repair all1 17 miles of roads in Bevil Oaks for asphalt and $2,152,240.00 for chip seal which is what we have now. If we are unable to get  waiting for a response. Candice Duff responded that she was on the call and could hear.  council packet  construction and complete gutted homes. calculated after Hurricane Harvey.  fees, on average most cities charge an average cost of $0.35.  -M. Collier explains on a normal new construction there can be an average of 16 inspections. -D. Montgomery when this bill first came out TML put out a general formula.  plumbing, property maintenance, etc.)  consistent with Texas Local Government Code Chapter 214  and other changes  Entergy  presented by Councilman Emmons  Discussion of Ending the Variance given to RV's after Hurricane Harvey  must be moved to a different location overnight.  the grant for the 2 million, the $300,000.00 will cover about a mile: and a half.  MM/CCOunclwoman Barbara Emmonsy/Coundlwoman Vautrot Approved Adjourn Regular Meeting 8:29F PM    Notice of a Regular Meeting Minutes CITY OF BEVIL OAKS, TEXAS  November 13, 2020  1. Mayor Ford called the meeting to order at 9:13 AM 2. Pledge of Alegance/Inyocation M' Vautrot a. The United States Flag one and indivisible."  b. The Texas state flag: "Honor the Texas flag;lpledge allegiance to thee, Texas, one. state under God, 3. Coundimembers Present: Councilwoman Vautrot, Councilwoman Williams, Coundiwoman Emmons,  Councilman Mullins  Councilmembers Absent: Councilman Emmons, Councilman Marshall  4. Conflict ofl Interest Statement None  5. Citizen Comments (3 minutes each) - An opportunity for the citizens to address Council on agendal Items or concems not oni the agenda -1 those wishing tos speak must complete the comment card, present the comment card tot the City Secretary priorto  the beginning of the meeting, and observe a3 minute time limit. None  6. Review/Approve Action Items  a. Consideration/Discusion/Approval for the City Council to Canvass and Certify 2020 Election includingacanvassing: of all votes collected and tabulated by the. Jefferson County Election Clerk.  MM2/C-Coundwoman Emmons/Counc.iman Mullins APPROVED  7. AdjournSpecial MeetingN MMP/C-Cuncloman Emmons/Counciman Mullins APPROVED    Notice of a Regular Meeting Minutes November 19, 2020 CITY OF BEVIL OAKS, TEXAS  1. Mayor Ford called meeting to order at 6:11 PM 3. Pledge ofA Alegance/Inyocation given by Dru Montgomery  2. Roll call All Present  4. Pre-Oath of Office- Ward 1N Martha Vautrout, Ward 1P Philip Neichoy, Ward 2 Doug Emmons, Ward 3 Paul 5. Oath of Office- Ward 1 Martha Vautrout, Ward 1 Philip Neichoy, Ward 2Doug Emmons, Ward 3 Paul 7. Citizen Comments (3 minutes each). - An opportunity for the citizens to address Council on agenda items or concerns not on the agenda -t those wishing to speak must complete the comment card, present the comment card tot the City Secretary prior to 8. Revlew/Approve Consent Items M/M2/CCoundliman Doug Mullins/Counciman Doug Emmons  Goebel Goebel  6. Conflict of Interest Statement None  the beginning of the meeting, and observe a 3-minute time limit. None  Financial Reports for City of Bevil Oaks . Financial Reports for Water Report by Utility Specialties d. Previous Meeting Minutes  9. Adjour Regular Meeting 6:41 PM Councilwoman Barbara Emmons/Coundiman Doug Emmons