Mayor and Council of Federalsburg Monthly Workshop/Special Meeting Monday, August 17, 2020 @ 6:00 P.M.  This Meeting is being held at the Mayor and Council Meeting Room. SPECIALNOTICE: Due to the current COVID-19 pandemic, there will be no public access to the Mayor and Council Meeting Room. Citizens who wish to  participate by video shall follow directions listed below:  Join Zoom Meeting Meeting ID: 81061591858 Passcode: dUSx7w Agenda  tps/S02web.Z00m.US/1810615918587PWd-MI4NZTOTdCAFJgNINSRIIJZ1V6QT09  I. Call to Order  II. Discussion - Rick Della, Tanyard Branch Grant - Larry DiRe III. Discussion = Enterprise Rental/Lease Agreement - Larry DiRe, Town IV. Discussion - Facility Use Agreement - Larry DiRe, Town Manager  Manager and Chief Mike McDermott  V. Discussion = LGIT Liability Schedule = Larry DiRe  VI. Mayor & Council Action Items  * Councilmember Windsor * Councilmember Sewell Councilmember Phillips Councilmember Morean * Mayor Abner  VII. Request for Closed Session - Re: Personnel  VIII. Adjournment  1    NOTES:  THE MEETINGS ARE BEING RECORDED, PLEASE TURN OFF ALL CELLULAR DEVICES AND PAGERS DURING THE MEETING, PLEASE REMAIN QUIET,  UNLESS ADDRESSING THE COUNCIL.  PleaseNote:P Pursuant to the Annotated Code of Maryland, State Government Article Section 10-508(a), the Council by majority vote may retire to executive or closed session at any time during the meeting. Should the Council retire to executive or closed session; the chair will announce the reasons and a report will be issued at a future meeting disclosing the reasons for such session. Meetings are conducted in Open Session unless otherwise indicated. All or part of Mayor and Council meetings can be held in closed session under the authority of the state open meetings law by vote of the Mayor and Council.  Rules for Public Comment  The Mayor and Council invite and welcome comments at public meetings. The Mayor or presiding officer will recognize you. Please introduce yourself at the podium (spelling your last name, for recording purposes) and give the name of your street and block  number (e.g., 100 block of Main Street).  Time limits for speaking are indicated on the meeting agenda. While speaking, please  maintain a courteous tone and avoid personal attack.  2    Mayor Planner Charles K. Council David A. Morean, Pres. Pro Tempore Stephen J. Bollinger Scott Phillips Edward H. Windsor  Town Shirley Manager A. Greene Clerk and Treasurer Kristy L. Marshall  Federalsburg.Md)  PRIDE m THE  FTURE  PAST 118 NORTH MAIN STREET P.0.BOX471 FEDERALSBURG,MARVLAND21632 410-754-8173  FAITHIYHE  A4t,03 Agust - 2020  Rick Della  Director of Construction and Facility Management Interfaith Tanyard Branchi Limited Partnership/ Volunteers of America, Inc. 1660 Duke Street Alexandria, VA: 22314  Re: Tanyard Branch Apartments Confirmation of Zoning and PFA Status  Dear Mr. Della:  This letter shall: serve as evidence that the Tanyard Branch property is appropriately zoned for your planned project and no varlances or exceptions are required. Specifically, the site is within the Town's R-3 zoning district and as such meets the criteria to allow for multi-family apartment housing ina a density equivalent to the 32 apartments - 25 existing and 7 new units - which isi indicated your  preliminary drawings.  Furthermore, this letter shall confirm that the project has already received preliminary site plan approval from the Town. This approval was entirely contingent upon you securing the neighboring 1/2  acre lot and, aslunderstand it, this purchase has been accomplished.  Please note that a detailed site plan review will be required for final site plan approval to address considerations such as, the planned storm water bio retention structure, parking construction detalls, and related civil engineering items. The final site plan will be reviewed by the Town's Engineering Consultant aty your expense, Please contact the Town Office regarding water and sewer tapi fees and meter deposit prior to submitting your final site plan for approval. incorporated town and byt that definition alone, Is to be considered a State PFA.  The property is located within the legal boundaries of the Town of Federalsburg, which is an Please contact Kristy Marshall, Planning and Zoning Secretary should you have any further  questions or concerns. Sincerely,  Stephen. J. Bollinger asE  Chairperson, Planning & Zoning Commission    Mayor Charles K. Planner Council A. Morean, Pres. Pro Tempore Stephen. J. Bollinger Scott Phillips Edward H. Windsor  Town Manager Shirley A. Greene Clerk and" Treasurer Kristy L. Marshall  Federalsburg.Md  PRIDE In THE  David  FUTURE  PAST 1181 NORTHMAIN: STREET P.O.BOX471 FEDERALSBURG, MARYLAND21632 410-754-8173  FAITHINTHE  August  2.0.2-0    Mr. Rick Della 11000 Hartford Road Glen Arm, MD 21057 Dear Mr. Della:  be  ayetef-to  This letter shall serveas evidence to thel lenders, investors, and housing officials involved in the' Tanyard Branch Apartment Complex that would be made possible by funding from the Maryland DHCD/ The Mayor and Council ofl Federalsburg and I personally remain fully committed to pursuing, and securing a CDGG Grant in the amount of $200,000.00. These funds would the construction costs of the planned community building. The CDBG application will be submitted by the' Town's GrantAdministrator, George-Mayer and he will work long and hard to complete the applitcationgandweare confident this is a good application and surely should win approval in the next funding round. Assuming we win the completion, the CDBG funding will be provided to the project at the earliest possible time. Aslunderstand it the delivery ofthese funds will work very well'with your proposed The question has been raised, what the town's position will be in the highly unlikely event that they do not secure the CDBG Grant funding. The town's support for the project remains steadfast and we would find another acceptable contribution. While the town does not have the financial resources to contribute, we do have the ability to seek grant  construction schedule.  funding in other areas.    The Mayor and Council are excited about the contribution you are looking to make to improve thel living conditions for a number oft the town's citizens who are: in thel lower income bracket, and also thel large number of one parent families that reside in apartment complexes and would be a much needed facility for the veteran population.  Sincerelyyours,  Beme  Charles-k-Panner, Mayor Town of Federalsburg    Mayor Charles K. Planner Counci! David A. Morean, Pres. Pro Tempore Stephen J. Bollinger Scott Philps Edward H. Windsor  Town Managor Shirley A, Groene Clork and" Treasurer Kristy L. Marshall  RedemalsbungMa,  PANDS 0A PAE  - PASF AITRALTHER AUTURE 3180 NOSTH MASN 87A8E7 P.0. GOK4 471 FEDERALSBURG, MARVLAAD31688 A10-754-0173  2020  Apri23,2019 Kenneth C. Holt 7800 Harkins Road Lanham, Maryland: 20706 Dear Secretary Holt:  Aeguf  Secretary of! Housing and Community Development Maryland Department of Housing and Community Develapment  s we are at mew) ddminestalien  We: are writing toy you to express ours support fort thep planned restoration: and added accessibllity unlts to thel Tanyard Branch Apartments that would! bei made possible byf funding from thel Maryland DHCD. The Federalsburg Garden Apartments directly down the! block from Tanyard Branch recelved simllar funding approximately ten years ago and thel Improvement to that facility andl Its positive. Impact on the resident's lives and nelghboring community was slgnificant and long! lasting. The Town of Federalsburg made as significant contribution tot the communlty! bullding within the Federalsburg Gardens facility through a CDBG grant and is currently considering as simllar contribution to Tanyard Branch. Thec community building at Federalsburg Gardens hask beena reall help to the children oft the community. Itis our goal toi facilitate, participatei in ande encourage thes same dramatici improvement at Tanyard Branch apartments fort thel beneflt ofi its current andf future residents, The planned Improvements weré only recently! brought to our attention. Ther representative for Interfaith Tanyard Branch Limited Partnership, the owner ofTanyard Branch Apartments, madea a presentation to the Mayor and Council severai-weeksago: andi Int that) presentation he discussed the plannedi improvements to' Tanyard Branch and the competitive nature of thet funding that he musts seek through thel Maryland DHCD, He: statedt that the selection criteriat fori funding projects was very competitive and whlle the criterial had Improved favorably this- that year for Tanyard Branch and simllar small rural projects tol become more competitive, his position was that without further assistance through the: awarding of' "bonus points "itv was unlikely that Tanyard would succeed In the upcomingf funding round. The Town Is not familiar with how these projects win afunding competition butif thatl Is: an: accurates statement, wer would: support the awarding ofs such' "bonus polnts", Tanyard Branch apartments isa also now within a designated Opportunity Zone and, we were Informed, this is beneficial in thec coming funding What we do know for certaln (s that wel havea a 25 year old faclity within our community that has néver evidence that we support the Tanyard BranchApartments project andi ifthe project can recelve these bonus points, we respectfully ands strongly encourage that consideration from you and thel Department,  last year  round.  In recent dgegsioApik hs pew TowNl MR, LG RRY bike the wwneys  hada at fullo comprehensive renovation andi is well overdue one,  AS  for The facility could! benefit greatly from the  addition of accessible  sfafeg the Sahe Perspecha  units thata are: also a component oft the planned Improvements. Thls letter: shall serve: as    Kenneth C. Holt Page Two Sincerely,  Secretary of Housing and Community Development Maryland Department of Housing and CommunityD Development  Charles*-Plenner. Mayor Town of Federaisburg CC. Mr. Mathew Heckles Mr. Gregory Hare Mr. Brlen O'Toole Mr. RickDella  ooless dary  Sane Saccty  5t fo 0o    TO: Mayor & Council Members FR: Larry DiRe, Town Manager DT: August 17, 2020 RE: Facilities rentals and events  One of the most significant impacts of the current public health emergency is the restrictions on public gatherings, and the corresponding monitoring and enforcement of those restrictions. At various times during the coronavirus outbreak the number of people allowed to gather has fluctuated. Wearing face coverings or masks has also added to the "new normal" of regulations on public gatherings and public places. Within that more general context, the Town faces numerous non-public health related issues on the use Specific questions about the size, scale, type, and duration of events and activities at town facilities are evident. As are questions about staff commitments and the current rental fee structure. Parks and open spaces are a public good available to everyone, sO itisreasonable that public tax revenue support them. Atthe same time, cost recovery for specific private enjoyment compared to some level of public subsidy should be addressed. The current $50.00 flat fee, waived for not for profit organizations, may result in an over-dependence on public subsidy when the full cost of events and activities is To help shape discussion staff proposes the following items for consideration. No doubt there are others, and a variety of stakeholders' input is advised before formal changes  and rental of Town facilities and the events held at those facilities.  taken into consideration.  are made to the current rental and facility uselevents process.  Are town facilities appropriate for all-year use or should an "event season" be in place, with potential exception granted for certain seasonal-specific events? What type of events are the town facilities practically able to host? The current rental process effectively turns over the facility for the entire day. Should a specific time duration be set for facility rental? Since many events are currently held on weekends, when staff typically is not available on regular duty, should the town consider having a designated events coordinator staff position (part-time seasonal) to manage and coordinate the various aspects of hosting events, including public health requirements in place Should the town consider a required co-sponsorship of non-tamily-Dased events (birthday parties, baby showers, wedding anniversaries, etc.) to control advertising and public content messaging about events held on town property? Pending mayor and council discussion and direction, staff recommends keeping the current hold on facility rentals inj place until September 30, 2020. Staff anticipates bringing this item back before mayor and council for follow up and additional consideration.  during the current emergency?