Forsyth County Board of Voter Registrations & Elections  Regular Monthly Meeting December 13, 2022 at9a a.m. 1201 Sawnee Drive Cumming, Georgia 30040  Forsyth County Voter Registrations & Elections Office  MINUTES  Present at the meeting: Barbara Luth, Chairman Joel Natt, Vice Chairman Carla Radzikinas, Secretary Dan Thalimer, Assistant Secretary Anita Tucker, Member Mandi Smith, Director  Jamain Whyce, Coordinator - Elections Equpmentwarehouse Stephen Joyce, Coordinator - Voter Registration and Absentee Bryce Wilson, Coordinator - Communications and Training  Carol Balcome, Assistant to the Director Karen Pachuta, Attorney, Jarrard & Davis  I.  Call Meeting to Order  Chairman Luth called the meeting to order at 9 a.m.  II.  Pledge of Allegiance III. Adoption of Agenda  Vice Chairman Natt with a second from Assistant Secretary Thalimer made a motion to amend the agenda to add to IV. Adoption of Minutes: A. 1. Special Called meeting minutes of November 1, 2022  Motion carried unanimously.  Member Tucker with a second from Assistant Secretary Thalimer made a motion to add public comment to New Business B- Discussion of December 6, 2022 General Election Runoff Risk Limiting Audit. Motion carried  unanimously.    Vice Chairman Natt with a second from Assistant Secretary Thalimer made a motion to adopt the agenda as amended. Motion carried unanimously.  IV.: Adoption of Minutes  A. Monthly meeting of November 1, 2022  Vice Chairman Natt with a second from Member Tucker made a motion to adopt the minutes as prepared by staff. Motion carried unanimously. Added - A.1 Special Called Meeting of November 1, 2022  Vice Chairman Natt with a second from Member Tucker made a motion to adopt the minutes as prepared by staff. Motion carried unanimously.  B. Called meeting of November 8, 2022  Member Tucker with a second from Assistant Secretary Thalimer made a motion to adopt the minutes as prepared by staff. Motion carried  unanimously.  C.Called meeting of November 15, 2022  Member Tucker with a second from Assistant Secretary Thalimer made a Vice Chairman Natt with a second from Secretary Radzikinas made a motion to amend the minutes to add the Vote Review Panel names to those present at the meeting. Motion carried unanimously. The original motion as amended carried unanimously. D. Special called meeting of November 15, 2022  motion to adopt the minutes as prepared by staff.  Vice Chairman Natt with a second from Member Tucker made a motion to adopt the minutes as prepared by staff. Motion carried unanimously.  E.C Called meeting of December 6, 2022  Vice Chairman Natt with a second from Member Tucker made a motion to adopt the minutes as prepared by staff. Motion carried unanimously.    V. Old Business  A. Disaster recovery discussion  This item will move to the Director's Report in January 2023. B. Parks and Recreation Architectural Design Liaison update  Secretary Radzikinas and Director Smith reported there is no update at C.F Recap of November 8, 2022 General Election and Special Election 1. November 8, 2022 General Election risk limiting audit  this time.  Chairman Luth said all went well and the staff worked hard to prepare for a successful election. She also stated the risk limiting audit went well Member Tucker asked Director Smith the cost of conducting a risk limiting audit. Director Smith stated the audit was built into the budget but would provide Member Tucker information on the cost. D.F Recap of December 6, 2022 General Election Runoff  and results were correct.  The Board reflected on their experiences at the polls and conversations Member Tucker asked Director Smith if there were any issues with using the cellular poll pads during Advance Voting. Director Smith said not that Vice Chairman Natt asked Director Smith if there was any follow up from the state inspector who was called to the Brandywine Precinct. Director  with poll workers and voters.  she was aware or was reported.  Smith said she has had no contact from the state. E.S Status of resolution from November 15, 2022 meeting  Attorney Pachuta said the resolution was discussed at the December 6, 2022 work session but will be on the Board of Commissioners consent  agenda December 15, 2022 for final approval.  VI. New Business  A. 2023 Board of Voter Registrations and Elections Meeting Calendar    Director Smith presented the Board with the proposed 2023 meeting calendar. The calendar showed the regular meeting in July and November held on the second Tuesday of the month due to the July 4 holiday and the possible City of Cumming election on November 7. Assistant Secretary Thalimer with a second from Member Tucker made a motion to adopt the 2023 meeting calendar as prepared by staff. Motion B. Discussion of December 6, 2022 General Election Runoff Risk  carried unanimously. Limiting Audit  Chairman Luth stated the risk limiting audit for the December 6 General Election Runof was called by the state and strongly suggested every county participate. Chairman Luth asked the Board if they wanted to do a second risk limiting audit of the advance voting tabulators because cellular poll pads were used as part of a beta test during Advance Voting. Member Tucker read some statistics of the U.S. Senate race and said she does not think a second audit is needed. She said if the Board approves a second audit it should be Advance Voting tabulators audited because of the beta test of the cellular poll pads. She also said it should be done after Chairman Luth said the audit has nothing to do with the results of the election and that she is confident in the election results. Chairman Luth asked Director Smith if the cellular poll pads will be required by the state Director Smith stated all the poll pads will be switched out and it is up to each county whether they use the cellular feature and whether the Chairman Luth thinks a second audit should be done because we ran a beta test with the new cellular poll pads. Member Tucker said she is opposed to a 100% audit of the Advance Voting ballots. Vice Chairman Natt said the Board agreed to do the state requested audit Vice Chairman Natt with a second from Assistant Secretary Thalimer made a motion to engage in the state-run audit. Motion carried  the first of the year.  going forward.  counties buy the printers for each poll pad.  via email.  unanimously.  Vice Chairman Natt stated the fact we used cellular poll pads we should engage in validation of the poll pads. He said we have ownership of the ballots through Thursday and it would be more efficient to do the second    audit now. He also said he wanted to audit all Advance Voting tabulators because of blank ballots. Vice Chairman Natt said the Secretary of State gave us no guidance on what they were looking for in the beta test. Member Tucker said a good risk limiting audit is exactly what a 100% audit gives you. She suggests running the same batch quantities as the The Board continued discussion on the method to conduct the second risk Assistant Member Thalimer asked Director Smith if she had an opinion on the second risk limiting audit. Director Smith said she would do whatever  state gives us. limiting audit.  the Board decided.  Chairman Luth asked if there were any public comments. The following individuals made public comments:  Liz Barrett Becky Woomer Jerry Marinich  Chairman Luth with a second from Member Tucker made a motion to count the same tabulator box for all Advance Voting locations as the state determines for Forsyth County for the first risk limiting audit. Discussion among the Board took place regarding what tabulators to use  from the Advance Voting locations. Chairman Luth withdrew her motion.  Chairman Luth with a second from Member Tucker made a motion to count tabulator one from all Advance Voting locations unless it's been  previously counted in the first risk limiting audit. The Board had further discussion.  Assistant Secretary Thalimer with a second from Member Tucker made a The motion to count tabulator one from all Advance Voting locations unless it's been previously counted ini the first risk limiting audit carried  motion to call the question. Motion carried unanimously.  unanimously.    Chairman Luth said we need volunteers to assist with the second audit at  noon on Wednesday, December 14.  VII. Director's Report  Director Smith presented the Director's Report.  Chairman Luth thanked all staff for their participation and number of hours Vice Chairman Natt stated voter registration grew 7.45% since 2020. Voter Registrations & Elections Department  worked.  Director's Report December 13, 2022  Board Members  The BRE Resolution seeking to amend local law amendments previously considered by the BRE was considered by the Board of Commissioners at their December 6, 2022 Work Session. This resolution intends to: amend the pay scale of BRE members to align with county population; remove the 6 month waiting period a BRE member is currently required to wait before qualifying to run for office; and adjust the start time of BRE members to allow for more time on the board before a scheduled election is likely to take place. The BOC voted unanimously to approve the Resolution as presented. Current filled staff/positions: 11 full-time (0 unfilled) and 6 part-time (2 unfilled). Legislation pendinglapproved bills)/Change to Election Code/State Election The State Election Board (SEB) held an emergency called meeting on December 3, 2022. The SEB also has a regular meeting scheduled for today, December 13, 2022 at 9:00  Staff  Board (SEB) a.m.  Election Information  2023 possible Election Dates (from the SOS comprehensive calendar)  March 21: Special Election to fill a vacancy and/or propose a question*  April 18: Special Election Runoff** June 20: Special Election to fill a vacancy" July 18: Special Election Runoff** September 19: Special Election to fill a vacancy* October 17: Special Election Runoff** November 7: General Election / Special Election*  December 5: General Election Runoff/ Special Election Runoff**  *Special Election, ifneeded **Runoff, ifneeded Polling Places and Precincts    A big Thank You' to all 28 Election Day polling places for participating in this year's election cycle! It is through their commitment to community service that thousands of Staff will present suggested precinct and polling place changes starting with the February  voters could be served in a safe and secure environment.  2023 BRE meeting.  Ethics Reporting /Candidate Qualifying  Campaign Contribution Disclosure Reports (CCDR) are due on December 31, 2022 for elected officials and candidates for whom 2022 is their election year as well as those for whom 2022 is not their election year. Those who have previously submitted an Affidavit Not to Exceed $2,500 in Contributions andlor Expenditures are not required to submit a CCDR. December 31 is also the first time candidates who did not win their election can  submit a termination report in order to end their reporting requirements.  Open Records Request(s) (ORR) # received b/w 10/31-12/01 2022 Year to Date 2021 Cumulative Budget/Finance  23 104 48  The Director contacted our delegation for assistance with securing our postage reimbursement. In response to this request, the SOS's office has replied the funds have been released from reserve funds. Now there is a wait for a new account through  the State Accounting Office (SAO). Voter registration totals Active total Inactive total Cumulative total Pending voters Pending age Pending verification Pending 40-day clock Pending 26-month clock Cancelled voters Moved out of state Moved out of county Voter requested cancellation Felon = cancelled Felon - challenged status Deceased Rejected  Voter Registrations & Elections Activity Statistics  As of December 1, 2022 163,349 13,829 177,175 127 0 13 194 334 2 645 0 0 0 129 0  As of December 1, 2022  Total    Total Notes: Voter Registration  776  Staff will resume processing voter registration applications as soon as the SOS releases Routine charging of the election equipment will continue in the coming weeks.  counties after credit for voting has been applied in Enet.  Election Equpment/Supplies S&TISoftware/Hardware Building Update Training/Outreach respite for the holidays. Calendar of Upcoming Events December 13 January 2 January 16 May 29 July 4 September 4 November 10  Ab big Thank Youl! and Job Very Well Done!" goes out to all our poll workers for a successful election cycle. Poll Worker recruitment efforts will resume after a brief  Board meeting (second Tuesday of the month) New Year's county holiday; offices closed Martin Luther King Day; county holiday; offices closed Memorial Day; county holiday; offices closed Independence Day; county holiday; offices closed Labor Day; county holiday; offices closed Veteran's Day; county holiday; offices closed  December 23 &26 Christmas; county holiday; offices closed  November 23 &24 Thanksgiving; county holiday; offices closed December 25 &26 Christmas; county holiday; offices closed  Respectfully Submitted, Mandi Smith  Director, Voter Registrations and Elections VII. Recess Regular Meeting  Vice Chairman Natt with a second from Secretary Radzikinas made a motion to recess at 10:26 a.m. to enter into Executive Session. Motion carried  unanimously.  IX. Executive Session (if needed)  Chairman Luth called the Executive Session to order at 10:26 a.m. Vice Chairman Natt with a second from Member Tucker made a motion to come out of Executive Session at 10:42 a.m. Motion carried unanimously. Vice Chairman Natt stated no action or votes were taken during Executive  Session.    X. Adjournment  Vice Chairman Natt with a second from Secretary Radzikinas made a motion  toa adjourn at 10:43 a.m. Motion carried unanimously.  The above and foregoing minutes are hereby certified as being correct and ordered  recorded. Today's Date:  January 3, 2023  Joel E. NatVice Chairman  M  alaut frm nuskeng  Carla Radzikinas, Secretary 0P70 Daniel Thalimer, Assistant Secretary Cbihcbi Anita Tucker, Member