Forsyth County Board of Voter Registrations & Elections  Regular Monthly Meeting January 3, 2023 at 9 a.m. 1201 Sawnee Drive Cumming, Georgia 30040  Forsyth County Voter Registrations & Elections Office  MINUTES  Present at the meeting: Barbara Luth, Chairman Joel Natt, Vice Chairman Dan Thalimer, Assistant Secretary Anita Tucker, Member Mandi Smith, Director  Jamain Whyce, Coordinator - Elections Equpmentarehouse Stephen Joyce, Coordinator - Voter Registration and Absentee Bryce Wilson, Coordinator - Communications and Training Carol Balcome, Assistant to the Director Patrick Jaugstetter, Attorney, Jarrard & Davis Kerry Uerkvitz, Challenger Absent: Carla Radzikinas, Secretary Call Meeting to Order  I.  Chairman Luth called the meeting to order at 9 a.m.  II.  Pledge of Allegiance III. Adoption of Agenda  Vice Chairman Natt with a second from Assistant Secretary Thalimer made a motion to move agenda item IX prior to Old Business. Motion carried 4-0 with Chairman Luth with a second from Member Tucker made a motion to postpone the Election of Officers to the February 7, 2023 regular board meeting. Motion carried 4-0 with Secretary Radzikinas absent. Vice Chairman Natt with a second from Assistant Secretary Thalimer made a motion to adopt the agenda as amended. Motion carried 4-0 with Secretary  Secretary Radzikinas absent.  Radzikinas absent.    IV. Election of Officers  Postponed until February 7, 2023  V. Adoption of Minutes  A. Called meeting of December 12, 2022  Vice Chairman Natt with a second from Member Tucker made a motion to adopt the minutes as prepared by staff. Motion carried 4-0 with Secretary  Radzikinas absent.  B. Regular meeting of December 13, 2022  Vice Chairman Natt with a second from Member Tucker made a motion to adopt the minutes as prepared by staff. Motion carried 4-0 with Secretary  Radzikinas absent.  Agenda Item IX was discussed at this time.  VI. Old Business  A. Parks and Recreation Architectural Design Liaison update Director Smith stated there was no update at this time. B. Recap of risk limiting audit and additional audit  Chairman Luth reported the audit went smoothly and did not take a long time to complete. She said it showed the. Advance Voting equipment  worked well.  Member Tucker stated it was an 11 hour day and 48% of all ballots cast were counted. Member Tucker asked Director Smith if the poll pad printers have to be used going forward. Director Smith stated as of now the Secretary of State's Office is not requiring us to use the printers. Member Tucker asked Director Smith if we have to purchase Advance Voting applications. Director Smith said as of now the Secretary of State's Office supplies the Advance Voting applications as well as the voter certificates on Election Day. She said we still printed many of our own    Advance Voting applications in order to preprint certain pieces of information ("Forsyth", today's date, and date of election).  Vice Chairman Natt reported regarding the supplemental audit we counted 19,910 ballots. He said our counts had 12,859 ballots for Walker, 7,044 for Director Smith stated the poll pads have already been traded for the Additional board discussion took place regarding cellular poll pads.  Warnock, there were 7 under/over and we balanced.  cellular poll pads.  VII. New Business  There was no new business to discuss.  VIII. Director's Report  Director Smith presented the Director's Report.  Voter Registrations & Elections Department  Director's Report January 3, 2023  Board Members  The BRE Resolution seeking to amend local law amendments previously considered by the BRE was signed by the Board of Commissioners. The Director will submit to the Current filled staff/positions: 11 full-time (0 unfilled) and 6 part-time (2 unfilled). Legislation pendinglapproved bills)/Change to Election Code/State Election No SEB meetings have been scheduled since the December 13, 2022 meeting. 2023 possible Election Dates (from the SOS comprehensive calendar)  local delegation for their consideration.  Staff  Board (SEB) Election Information  March 21: Special Election to fill a vacancy and/or propose a question*  April 18: Special Election Runoff** June 20: Special Election to fill a vacancy* July 18: Special Election Runoff** September 19: Special Election to fill a vacancy" October 17: Special Election Runoff** November 7: General Election / Special Election*  December 5: General Election Runoff/ / Special Election Runoff**    *Special Election, ifneeded **Runoff, ifneeded Polling Places and Precincts 2023 BRE meeting.  Staff will present suggested precinct and polling place changes starting with the February  Ethics Reporting /Candidate Qualifying  Campaign Contribution Disclosure Reports (CCDR) are due on December 31, 2022 for elected officials and candidates for whom 2022 is their election year as well as those for whom 2022 is not their election year. Those who have previously submitted an Affidavit Not to Exceed $2,500 in Contributions and/or Expenditures are not required to submit a CCDR. December 31 is also the first time candidates who did not win their election can  submit a termination report in order to end their reporting requirements.  Open Records Requestts)(ORR) # received b/w 12/02-12-31/2022 2022 Cumulative 2021 Cumulative Budget/F Finance  5 109 48  The check reimbursing for the funds expended on postage to mail precinct cards to all registered voters following Redistricting was received on December 27, 2022.  Voter Registrations & Elections Activity Statistics  Voter registration totals Active total Inactive total Cumulative total Pending voters Pending age Pending verification Pending 40-day clock Pending 26-month clock Total Cancelled voters Moved out of state Moved out of county Voter requested cancellation Felon = cancelled Felon - challenged status Deceased Rejected Total Notes:  As of January 1, 2023 162,992 13,705 176,697 As of January 1, 202 95 1 13 191 300 21 402 6 0 49 111 0 589  Voter Registration    Staff is working to complete some year-end projects and will resume processing voter Routine charging of the election equipment will continue in the coming weeks.  registration applications soon. Election Equipment/Supplies IS&T/Software/Hardware Building Update Disaster Recovery  This item has been moved from Old Business on the regular monthly meeting agenda to the Director's Report. Staff will apply lessons learned in the recent election cycle to The Director as well as two Coordinators will be attending the training being held by the Secretary of State's (SOS) Office on GARVIS and ePulse later this week. The Georgia Association of Voter Registration and Election Officials (GAVREO) conference willl be held February 12 through 15, 2023. The Director and three Coordinators are set to attend this conference in person. Additionally, one staff member will be signed up to attend virtually so that all staff can watch the classes. BRE member attendance will be  disaster recovery plans for future elections.  Training/Outreach  finalized in today's meeting. Calendar of Upcoming Events  January 3 January 16 February 7 March 7 April 4 May 2 May 29 June 6 July 4 July 11 August 1 September 4 September 5 October 3 November 7 November 10 November 14 December 5  Board Meeting Board Meeting Board Meeting Board Meeting Board Meeting Board Meeting Board Meeting Board Meeting Board Meeting Board Meeting Election Day Board Meeting Board Meeting  Martin Luther King Day; county holiday; offices closed  Memorial Day; county holiday; offices closed Independence Day; county holiday; offices closed Labor Day; county holiday; offices closed  Veteran's Day; county holiday; offices closed  November 23 &24 Thanksgiving; county holiday; offices closed December 25 &26 Christmas; county holiday; offices closed  Respectfully Submitted, Mandi Smith  Director, Voter Registrations and Elections  Vice Chairman Natt asked if we had contacted the vendor regarding problems  with the touchscreens. Director Smith said not at this time.    Vice Chairman Natt asked Director Smith to take a close look at the Cumming precinct for future changes. Director Smith said that was on her list.  Discussed prior to Old Business IX. Hearings Pursuant to O.C.G.A. 21-2-229  A. K. Uerkvitz Challenge submitted November 11, 2022  Challenger Uerkvitz stated she had received the letters mailed by our office and the challenged voter does not live at her address. Chairman Luth asked if the challenged voter had tried to vote in the December 6 General Election Runoff. Director Smith said she had not tried to vote but had voted in the November 8 General Election which was Chairman Luth with a second from Member Tucker made a motion to remove voter Celia Cody from the voter rolls. Motion carried 4-0 with  prior to the challenge.  Secretary Radzikinas absent.  X. Recess Regular Meeting XI. Executive Session (if needed)  There was no need for an Executive Session.  XII. Adjournment  Vice Chairman Natt with a second from Member Tucker made a motion to adjourn at 9:26 a.m. Motion carried 4-0 with Secretary Radzikinas absent.  The above and foregoing minutes are hereby certified as being correct and ordered  recorded. Today's Date:  February 7,2023  BLs Barbara Luth, Chairman  Chairman      Carla Radzikinas, hohbhb  Secretary  dhaut frme Puctg Daniel Thalimer, Assistant Secretary hk Tcbi Anita Tucker, Member