RECEIVED APR3.0-2024 BY:. Bssbang  ORCNAL  Board of Commissioners Agenda Item Transmittal Form Procurement/Contratt Transmittal Form  Type ofcontract: 1yearD Multi-yeark R Single Event D Contract #: C-2020-95C02  BOCApproval Date:  Submission Information Contact Name: Janice Morris Department: ClerkofCourts Project Title: Catalis Jury Software  Vendor Information  Vendor Name: Catalis Cauds * Lavel Tecos, LLC Address:3025 Windward Plaza, Suite 200 Address: Alpharetta, Ga 30005 Email: MPoetsetatalsgev.com Phone #: 833-781-8282 Contact: Maddie Flowers  Funding Account Number: 100-2180-521300-23 Contract amount: $115,95652/5yas Contract' Type: Goods0) Services( (X) Labor0) Original Contract Number: C-2020-95 Finance Director Signature Ihave reviewed the attached contract, and the amount is  Contract Action: New 0 Renewal (X) Change Order 0 Term of contract: 5 years - fhrngh G-30-20  Procurement: Manager Signature Ihave reviewed the attached contract, and iti isi in compliance with Purchasing Policies of Rockdale County.  approved for processing. Signature:  Date:  Signature:  Date:  Tiatole  srt  Detailed Summary of Contract: This is a renewal for our jury services software. Iti is at five-year contract, beginning 7/1/2024. It includes Jury Management System, System Hosting, and Texting. This also includes printing and mailing jury  summons.  Department Head/Elected Official Signature: ganez marti  Date:  4/2/2024  26210n3    Catalis 3025Windward Plaza, Suite 200 Alpharetta, GA30005  No.: 006Z000IdFNBQA2 Order Form Date: 4/23/24  ORDER FORM  CUSTOMER INFORMATION Contact Name: ClerkJanicel Morris Email Address: anice.moriserockdalecounlyga.gowy  Customer: Phone:  Rockdale County 770-278-7914  Address:  922 Court Street Conyers, GA3 30012  Billing Contact: ClerkJanice Morris Billing Email: anice.moris@rockdalecountygagoy Billing Phone: 770-278-7914 Catalis Representative: Denton Bosco, dbosco@catalsgoucom  ACH: PO Required: B POI No.: Tax Exempt: R  a3  SUBSCRIPTION TERM Subscription Start! Date: Subscription End Date: Auto-Renewal: PRICING 1. Fee Summary  7/1/2024 6/30/2029 Yes (Annual)  Thel Initial Term oft the Subscription shall begin on the Subscription start date and will continue for 5 years.  Software! Subscription Fees for Year 1Total: Professional Services One-time Fees" Total: Transactional Fees for Year 1 Total: Fee details for thesei totals are int the tables below. 2. Software Subscription Fees  $20,985.21 $0.00 $0.85 per Summons  Yeart  Vear 2  Year 8  YearA  Vears  Catalis. Jury Jury! Managernent Jury' Texting *YR1 Prorated for 11/8/24-7/1/25 Total Subsctiption Fees  System, System Hosting $19,440.00 $20,412.00 $21,432.60 $22,504.23 $23,629.44  $1,545.21* $1,622.47  $1,703.59  $1,788.77  $1,878.21  $20,985.21 $22,034.47 $23,136.19 $24,293.00 $25,507:65  2.1. YeariSofware Subscription Fees shall bel billed upont the Subscription. Start Date. 2.2. Future Year Software Subscription Fees shall be billed annually in advance.  2.3. Texting services assumes. 25,000 segments,  Catalis Order Form  Page!1    Catalis 3025 Windward Plaza, Suite 200 Alpharetta, GA30005  No.: 00820001dFNBOAZ Order! Form Date: 4/23/24  3. Schedule ofTransactional Fees Printing/Maliling of. Jury Summons Postage noti included. Pricing per Summons.  Transaction Feel Per Summons  Vear 1: $0.85  Year 2: $0.85  Year3 $0.86  Year4. $0.86  Year 5 $0.87  3.1. Jury Summons printing & mailing. service costs do not include postage; actual postage will be billed monthly. As of October of 2023 postage was $0.54 cents pers summons. Rates are: set by USPSandr not  controlled by Catalis, 4. Additional Services  Future Professional Services, customizations, modifications, or integrations can be provided at a currenty year hourly services rate. Any additional work requested will require al Professional Services Work Order.  TERMS & CONDITIONS This Order Form  The Agreement incorporates byr reference thet following, in order of precedence: Thel Master Software Subscription: and Services Agreement The Service Level Agreement and Support Terms Schedule. A: Software Description and Scope ofUse Schedule B: Transactional Fees Scope of Work  General Notes:  Capitalized terms used herein butr not defined ini this Order Form have the meanings given to them ini the Thel Parties agreet to! keep all aspects oft this agreement confidential toi the extent permitted by law. Pricing and/ort terms are: subject to change ifthe Order Form is not signed within sixty (60) days ofthe The Pricing listed above is estimated based oni thei information available to Catalis att the time of the making oft this Order Form. Following adoption oft this Order Form, any changes shall be memorialized with a written Amendment, without regard to whethert the change affects costs, and shail be approved in writing by Catalis andt the Customer. Ift the Amendment impacts cost to one or more Parties, an estimate of Any Recurring Fees willi increase annually byt the greater oft five percent (5%) ori the increase int the CPI for  Master Software Subscription and Services Agreement.  Order Form Date.  the costi impact shall bei included int the written Amendment. the prior calendar year (as reflected int the pricingtable(s): above). Invoices shall be due and; payable within thirty (30) days followingi invoice by Catalis.  Exceptions 1. Term; Renewal pg. 9  The term of this Agreement shall automatically renew fort thes same period ast the Initial Term unless either Party givest the other Party not! less than ninety (90) days prior tot the conclusion oft thet then current term of Agreement ofi its decision to not allow the Agreement to renew. Customer will upload final summons 30 days prior tot the Trial date.  2. Recurring Scope pg. 16- Summons Printing SLA:  Catalis Order Form  Page12    DocuSign Envelope ID: 4C3CDB06-CB14-4280-B514-A68D10284E27  Catalis 3025 WindwardF Plaza, Sulte 200 Alpharetta, GA30005 ACCEPTANCE  No.: 004820001drNBOA2 OrderForm! Date: 4/23/24  Bys signing below, signatories represent that they are validly authorized to enteri into this Order Form and accept thelr terms and conditions. The Order Form is datedi effective and shall be considered  binding upon execution ("Effective Date")by and between both parties.  Rockdale County Superior-Geury Georgia  Catalls Courts & Land Records, LLC  Docusignedby: AyLK A5F31134190D44C Darin Rasmussen Title: Executive vice President 5/24/2024  By; Titie: Date:  By: Name: Date:  Name: Oslaon-Aah, Sr. Oneivmbnr  ATTEST:  Jennifer O. Rulledge, County Clerk  Approvad ast tot form M.QederA A. Balg, County Attomey  Catalls Order Fom  Page/3