RECEIVED MAY14-2024 BY:. Raris  ORIGINAL  Commissioners  Board of  Agenda Item Transmittal Form Procurement/ContractTransmital Form  Type of contract: 1yearx Multi-year Single Event D  CCUse Only Contract #:  Submission Information Contact Name: Jason Redmond Department: Parksand! Recreation  L) Vendor Information  Vendor Name: Atlanta Regional Commission Address: 229 Peachtree Street NE Email: MpoAtantarglonalorg  Senior Services Division  ProjectTitle: AG2515 - Multi-sevvice Gun Address:. Atlanta GA: 30303  Mmurphyatlantaregional.org  Funding Account Number: 5500 Contract amount: Grant amount  Sbsase $575,496.33  Phone #:470-378-1660  Contract amount $615,628.63  Contract Type: Goods0) Services (x) Labor0) Contract Action: New (x) Renewal0) Change Order 0  Contact: Questions - Meghan Murphy Sign and Return to - Linda Joo Term of contract: July1,2024- -J June: 30, 2025  Original Contract Number:  Finance Director Signature 51434 Ihave reviewed the attached contract, andthe amountis  Procurement Officer Signature Ihave reviewed the attached contract, andi itisi in compliance with Purchasing Policies of Rockdale County. Signature: aymaboe  approved for processing. Signature:  Date:  Date: 5hol24  Summary: The Department of Parks and Recreation Division of Senior Services recommends acceptance oft the Atlanta Regional Commission's contract AG: 2515. The multi-service grant amount of $575,496.33 has a required match of $40,132.30 thereby totaling the full contract amount of $615,628.63. Afull range of congregate, in-home, meal and transportation services will be provided to Rockdale residents aged 60+ during the period July 1,2 2024 and June 30, 2025. Tor receive services, ap person must be eligible according to OAA guidelines and enrolled int thes specific service requested.  Signature pages: (5) p.14, C7, form 1, 2, and 3  Susan Morgan 1M Deputy Director 770-278-7278  Signature:  Date:  4 )  5/13/8084  3a4-24*    ARC Contract AG2515  AGING SUBGRANT AGREEMENT  THIS AGREEMENT, entered into as of the 1* day of. July 2024, by and between ROCKDALE COUNTY BOARD OF COMMISSIONERS on behalf of Rockdale County, Georgia (hereinafter referred to as the "Subgrantee") and ATLANTA.  RPGIONALCOMMISSION. (hereinafter referred to as' "ARC").  WITNESSETH THAT:  WHEREAS, ARC desires to engage Subgrantee to render certain services hereinafter described in connection with an undertaking or project (hereinafter referted to as the "Project") which is to be wholly or partially financed by a grant from the United States Government through the Georgia Department of Human Services ("GDHS") (hereinafter, along with the appropriate auditing agency of the entities making such grant, referred to as the "Concerned! Funding Agencies"); and NOW' THEREFORE, in consideration of thej premises and the mutual covenants and agreoments hereinafter contained, the 1. Engagement of Subgrantee. ARC hereby agrees to engage Subgrantee and Subgrantee hereby agrees to perform the 2. Independent Contractors. No provision of this Agreement, nor act of Subgrantee or act of ARC int the performance of this Agreement shall be construed. as constituting Subgrantee as an agent, servant, or employee of ARC. Neither party to this Agreement shall have any authority to bind the otheri in any respect, it being intended that each shall remain an 3. Scope of Services. Subgrantee shall do, perform, and carry out in a satisfactory and proper manner, as determined by ARC, the work and services described in Attachment A, Scope of Services, which is attached hereto and made aj part hereof. Such services shall be provided within and respecting any or all of the Atlanta Region (Cherokee, Clayton, Cobb, DeKalb, Douglas, Fayette, Fulton, Gwinnett, Henry, and Rockdale Counties), as further specified in 4. Time of Performance. The effective date of this Agreement is. July 1, 2024. Work and services shall be undertaken and pursued in such sequence as to assure their expeditious completion and as may be required in Attachment A. All work ands services required hereunder shall be completed on or before, June 30, 2025. Due dates ini this Agreement are based on calendar days. If any due date falls on Saturday, Sunday, or ARCI holiday, then the due date shall be the next ARC business day.' This Agreement shall be bound by the terms dictated! in the Notice ofl Funding Availability. 5. Compensation, Subgrantee shall be compensated for the work and services to be performed under this Agreement as set forth in Attachment B, Compensation, attached hereto and made a part hereof. The total cost of the work as defined in Attachment A is $615,628.63, ARC shall reimburse an amount not to exceed $575,496.33 for the performance of all things for ori incidental to the performance of work. All costs in excess shall bej paid by Subgrantee 6, Formal Communication- Formal communications regarding this Agreement shall include, but not necessarily be limited to correspondence, program performance reports and fiscal reports. All formal communication regarding this Agreement shall be in writing between the person executing this Agreement on behalf of Subgrantee (executor) and ARC's Executive Director. However, Subgrantee's executor and ARC's Executive Director shall each have the right to designate, in writing to the other, an agent to act on his or her behalf regarding this Agreement. Any restrictions to 7. ARC's Designated. Agent. According to Paragraph 6 above, ARC's Executive Director hereby designates the Chief Operating Officer as her agent for purposes of this Agreement only, except for amendments and terminations  WHEREAS, Subgrantee desires to render such services in connection with thel Project.  parties hereto agree as follows:  services hereinafter set forth in accordance with thet terms and conditions herein.  independent contractor.  Attachment. Al hereto,  as mandatory matching funds under the requirements oft this Agreement.  such designation must be clearly defined in the written designation.  regarding this Agreement. Revised May 2024  1of14    ARC Contraot AG2515  8. Approvalofs Subcontracts. None of the work or services to be performed under this Agreement by Subgrantee shall be subcontracted without the prior written of ARC's Bxecutive Director or her authorized agent, If such approval is requested, all subcontract documents shall be submitted to ARC's Executive Director or her authorized agent for review and approval prior to the execution of such subcontract. Further, if requested by ARC's Executive Director or her authorized agent, Subgrantee shall provide ARC with such documentation as requested and required regarding the method Subgrantee used in selecting the subcontractor. Subgrantee acknowledges that if work or services performed pursuant to this Agreement is financed solely or partially with federal funds, the selection of subcontractors is governed by regulations requiring competition between potential subcontractors or adequate justification for sole 9. Prompt Payment. and Retainage. Subgrantee agrees to pay each subcontractor under this Agreement, for satisfactory performance of its contract, no later than thirty (30) days from the recoipt of each payment Subgrantee receives from ARC. Subgrantee further agrees to return retainage payments to each subcontractor within thirty (30) days after the subcontractor's work is satisfactorily completed, Any delay or postponement of payment from the above reforenced Any subgrantee found not to be in compliance with this Paragraph 9, willl be considered in breach of contract and any further payments will be withheld until corrective action is taken. If subgrantee does not take corrective action, 10. Reports. Subgrantee shall furnish ARC with monthly report submissions, verifications, and signature forms, in such 11. Financial Reports. In addition to other records required by this Agreement, Subgrantee agrees to provide to ARC such additional financial reports ins such form and frequency as ARC may require inc order to meet ARC's requirements for 12. Review and Coordination, To ensure adequate assessment of Subgrantee's performance and proper coordination among interested parties, ARC shall be kept fully informed concerning the progress of the work and services performed hereunder, Subgrantee may be required to meet with designated representatives of ARC or the Concerned Funding Agencies to review such work and services, Reasonable notice of such review meetings shall be given to 13, Inspections. Authorized representatives of ARC and the Concerned Funding Agencies may at all reasonable times review and inspect the Project activities and data collected pursuant to this Agreement, All reports, studies, records, and computations prepared by or for Subgrantee shall be made available to authorized representatives of ARC, the Concerned Funding Agencies, and the Comptroller General of the United States or any of their duly authorized representatives for inspection and review at all reasonable times in Subgrantee's office or site where data is normally accumulated. Approval and acceptance of such material shall not relieve Subgrantee of its professional obligation to correct, at its expense, any errors found in the work unless such errors can be shown to be caused by inaccurate or incorrect information provided by ARC. Subgrantee shall be bound by the provisions governing retention and custodial requirements of records of 2 CFR 200.334 or 45 CFR 75, or 45 CFR 92, as appropriate, and by GDHS's required five (5): year record retention from submission of final expenditure reports. If any litigation, claim, or audit is started before the expiration oft the five (5) year period, records shall be retained until such litigation, claim or audit is resolved. Subgrantee shall include the provisions oft this Paragraph 13 in any subcontract executed in connection with 14, Liability and Indemnification. With regard to Subgrantees which are governmental entities, ARC shail not be liable for the acts or omissions of Subgrantee or Subgrantee's agents, servants, employees, or subcontractors which arise from activities pursuant to this Agreement and cause a claim, demand, suit, or other action to be brought by any Except for the above-mentioned govemmental entities, all other Subgrantees agree to indemnify and hold harmless ARC, its officers, directors, and employees from and against any and all liability, loss, damages, costs including attorney's fees, or expenses which it may hereafter incur, suffer, or be required to pay. by reason of any error or omission, misfeasance, malfeasance, or through tho negligent or willful conduct of the Subgrantee, its employees, OF  source selection. Subgrantee agrees to abide by such regulations in its selection process,  time framei may occur only for good cause following written approval of ARC,  subgrantee may bes subject to contract termination,  form as may bes specified' by ARC, describing the work accomplished by Subgrantee.  reporting to the Concerned Fanding Agencies.  Subgrantee.  this Project.  person, firm, or corporation.  Revised May 2024  2of14    ARC Contract AG2515 of this Agreement.  of any subcontractor of Subgrantee. Thei indemnification obligations of this Paragraph 14 shall survive the termination Ift this Agreement includes provisions for transportation services by Subgrantee, then Subgrantee acknowledges that, as part ofi its due diligence in connection with the transportation program, ARC monitors and reviews inspection and safety reports and maintenance records generated by Subgrantee. Subgrantee further acknowledges that in undertaking such activities, ARC assumes no liability or responsibility for the safe conduct of the transportation program, which 15. Denial or Termination of Services to Clients. Subgrantee agrees, with respect to any individual who is a potential Project participant or a potentially aggrieved Project participant, to provide such individual with a meaningful opportunity to be heard concerning! his or her status at a hearing. Said hearing shall be held in accordance with formal grievance procedures approved by ARC, adopted by Subgrantee's goveming body and posted prominently at every 16. Rights in Documents, Materials and Data Produced. Subgrantee agrees that all reports, studies, records, and other data prepared pursuant to the terms of this Agreement shall be the proporty of ARC upon termination or completion of the work. ARC and the Concemed. Funding Agencies shall have the right to use the same without restriction or limitation and without compensation to Subgrantee other than that provided for in this Agreement. For purposes of this Agreement, "data" includes writings, sound recordings, photographs, films, videotapes, or other graphic representations and works of as similar nature. No documents, material or data produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of Subgrantee or its subcontractors. Subgrantee acknowledges that matters regarding the rights to inventions and materials generated by or arising out of this Agreement may be subject to certain regulations issued by the Concerned Funding Agencies. Information regarding the applicability of such regulations to a specific situation may be obtained by written request to ARC. 17. Publication and Publicity, Articles, papers, bulletins, presentations, reports, or other material reporting the plans, progress, analysis or results and findings of the work conducted under this Agreement shall not be presented to the governing authority of Subgrantee, or a committee thereof, for official action by such body without first submitting the same to ARC for review and comment. No such presentation shall be made until comments have been received from ARC regarding such review; provided, however, if such comments have not been received by Subgrantee within thirty (30) calendar days after such submission, it shall be presumed that ARC has no objection thereto. ARC's comments, objections, réservations, or disagreements regarding such material, shall accompany the matorial presented 18. Identification of Documents. All reports, surveys, and other documents completed under this Agreement shall bear on the titie page of such report, survey or document, the following legend: "Prepared by (insert name of Subgranter) under contract with the Atlanta Regional Commission, The preparation oft this (insert either "report or document," as appropriate) was financed in part by funds provided by the United States Government through the Georgia Department of Human Services.", along with the date (month and year)i in which the document was prepared. 19, Financiall Management System. Subgrantee certifies that its financial management system currently complies and will continue to comply with all oft the standards for financial management systems specified in 2CFR200.302 or 450 CFR 75, or 45 CFR 92, as appropriate. In addition, Subgrantee agrees to maintain accurate: financial records to the level of detail specified in Attachment B and in such form and utilizing such procedures as. ARC or the Concerned Funding Agencies may require. This includes, but is not limited to, the requirement that Subgrantee's financial records shall provide for (1) accurate, current, and complete disclosure of all financial transactions; (2) records that identify adequately thes source and application of funds for activities supported under this Agreement; and (3) time, attendance, and payroll distribution records to support salaries and wages paid to employees of Subgrantee. Unit cost services 20. Rate of) Employee. Compensation. The rate of compensation for work performed under this Agreement by a staff member or employee of Subgrantee shall not exceed the compensation of such person that is applicable to his or her other work activities for Subgrantee. Charges for salaries and wages of individuals shall be supported by time and  responsibility is solely that of Subgrantee.  service delivery site,  ins such form as ARCs shal! specify.  require documentation for the quantity of units recorded and reported to ARC.  attendance and payroll distribution records.  Revised May 2024  3of14    ARC Contract AG2515  21, Subgrantee's Personnel. Subgrantee represents that it has, or will secure at its own expense, adequate personnel required toj perform the services under this Agreement. Such personnel shall not be employees of ARC, nor shall such personnel have been employees of ARC during any time within the previous twelve (12) months, except with the express prior written consent of ARC, Further, Subgrantee agrees that no such former ARC employees shall be involved in any way with the performançe oft this Agreement without the express prior written approval of ARC. 22. Interest of Subgrantee. Subgrantee covenants that neither Subgrantee, nor anyone controlled by Subgrantee, controlling Subgrantee, or under common control with Subgrantee, nor its agents, employees or subcontractors, presently has ani interest, nors shall acquire ani interest, direct or indirect, which would conflict in any manner or degree with the performance of its service hereunder, or which would prevent, or tend to prevent, the satisfactory performance of Subgrantee's service hereunder in an impartial and unbiased manner. Subgrantee further covenants that in the performance of this Agreement no person having any such interest shall be employed by Subgrantee as an agent, subcontractor or otherwise. If Subgrantee contemplates taking some action which may constitute a violation of this Paragraph 22, Subgrantee shall request in writing the advice of ARC, and if ARC notifies Subgrantee in writing that Subgrantee's contemplated. action will not constitute a violation hereof, then Subgrantee shall be authorized to 23, Interest of Members of ARC and Others. No officer, member or employee of ARC, and no publio official of any local government which is affected in any way by the Project, who exercises any function or responsibilities in the review or approval of the Project or any component part thereof, shall participate in any decision relating to this Agreement which affects his or her personal interests or thei interest of any corporation, partnership or association in which he or she is directly, or indirectly, interested; nor shall any such officer, member or employee of ARC, or public official of any local government affected by the Project, have an interest, direct or indirect, in this Agreement or the proceeds 24. Officials Not to Benefit. No member of or delegate to the Congress of the United States of America, resident commissioner, or employee of the United States goverment, shall be admitted to any share or part oft this Agreement 25. Subcontracts. Work: or services to be performed under this ((hird party) Agreement by Subgrantee may be  take such action without being in violation of this Paragraph 22.  arising therefrom.  or to any benefits to arise herefrom.  subcontracted (fourth party) under the following conditions:  Subgrantee requests and receives approval from ARC before subcontracting the work or services other The selection of subcontractors is conducted to meet the required competition between potential subcontractors pursuant to2 2CFR $ 200 or adequate justification for sole source selectioni is provided. Each such subcontract shall bind the fourth party contractor to all applicable terms and conditions of this d. Acopy of all fourth party contracts shall be submitted fori review by ARC, or its representatives. Failure by Subgrantee to comply with the provisions oft this Paragraph 25 in at timely manner, as determined by ARC, may at ARC's sole discretion, result in disallowance or delay inj payment pursuant to thel Paragraph 5, Compensation, 26. Assignability, Subgrantee shall not assign, sublet, or transfer all or any portion of its interest in this Agreement 27. Amendments. ARC may require changes to this Agreement. Such changes, including any increase or decrease in the amount of Subgrantee's compensation shall bei incorporated in written amendments to this Agreement. Amendments to this Agreement may be executed on behalf of ARC only by ARC's Executive Director and/or Chair, as applicable  than those submitted with this Agreement.  (third parly) Agreement between ARC and Subgrantee.  or in termination pursuant to thel Paragraph 45, Termination for Cause, herein,  without the prior wriften approval of ARC.  pert the ARC'sBylaws. Revised May 2024  4of14    ARC Contract AG2515 28. Project Administration.  Subgrantee agrees that Subgrantee's executor is responsible for ensuring that all terms and conditions of b, Subgrantee agrees that all persons who administer the funds associated with this Agreement on behalf of Subgrantee agrees that Subgrantee's executor and all persons who administer the funds associated with this Agreement on behaif of Subgrantee will be bonded or insured in an amount equal to at least ten percent (10%) of the total amount specified in Attachment B or $25,000, whichever is less. Subgrantee shall transmit written documentation ofs such bonding or insurance to ARC, in af form satisfactory to ARC, prior to receipt of any funds from ARC. For bonds ori insurance that expire before the completion date of this Agreement, proof of renewal of such bond or insurance shall be provided to ARC, within twenty (20) d. Subgrantee agrees to administer the Project in a manner satisfactory to ARC and in accordance with relevant standards and procedures, as determined by ARC and the Concerned Funding Agencies (e.g., 29 Subgrantee shall at all times maintain during the term of this Agreement policies ofi insurance covering any property acquired with funds made available by this Agreement, as well as public liability insurance with generally recognized, responsible insurance companies authorized to do business in the state of Georgia, each of which are also qualified and authorized to assume the risks undertaken. Such insurance shall be in such amounts as a responsible and prudent company of organization would require under similar circumstances. Such insurance shall cover the Subgrantee and its aboye-described property as well  this Agreement are fully met to ARC's satisfaction. Subgrantee will be responsible to Subgrantee's executor.  days after renewal.  CFR 1321 or 45 CFR 202 as appropriate).  asi its employees, agents, and volunteers.  29. General.  a. Subgrantee agrees to perform in accordance with all applicable terms, provisions and conditions of the guidelines and regulations issued by the Concermed Funding Agencies (e.g., the Older Americans Act of 1965, as amended, 45 CFR75,450 CFR 92, and 45 CFR 202). The appropriateness and application of such terms, provisions, and conditions shall be determined by ARC. Subgrantee also agrees to perform in compliance with requirements relating to the application, acceptance, and use of federal funds for this Project, including, but not limited to,] Executive Order 12372 and 2CFR 200 or 45 CFR7 75 or 45 CFR92, as appropriate. Subgrantee assures and certifies that it shall comply with all requirements imposed by ARC or the Conçerned Funding Agencies conceming special requirements of law or Project requirements b, Subgrantee agrees that services under this Agreement will enhance service quality and capacity and will foster the development of comprehensive and coordinated service delivery systems to serve older persons, i, help secure and maintain maximum autonomy, independence and dignity in a community setting for persons aged sixty (60) and over assessed as appropriate, by providing supportive services; ii. target services to adults aged sixty (60) and over in greatest economic and social need as C. Subgrantee agrees that any facility used for delivery of services to the clients under this Agreement will be physically and environmentally safe and have an annual fire and health inspection, as appropriate, and that the reports of these inspections willl be conspicuously posted at the facility location,  including, but not limited to, 45CFR 1321,0r45CFR: 202 as appropriate.  To accomplish this purpose, Subgrantee agrees, that its performancel hereunder will:  determined by screening or assessment.  Revised May 2024  5of14    ARC Contract AG2515  30. Standards for Service Performance.  Subgrantee shall perform all services in accordance with the definitions cited in Attachment A and as further defined in relevant notices issued by ARC, or through ARC from the GDHS, Georgia Department of Labor, the Administration on Aging, U.S. Department of Health and Human Services or any other b. Subgrantee agrees that no changes resulting in a decrease in the scope of services, units of service to be provided, or numbers of persons to be served or any change in unit cost will be made without prior Subgrantee acknowledges that ARC has developed a multi-year Area Plan on Aging which is updated annually (hereinafter referred to as the "Area Plan") for a comprehensive and coordinated system for the d. Subgrantee further acknowledges that said Area Pian defines the speoific services to be provided to eligible persons residing within the planning area and that those services provided under this Agreement Subgrantee acknowledges that said Area Plan delineates ai range of available services for the elderly and, therefore, Subgrantee agrees to coordinate and cooperate with all other ARC contracted service providers Descriptions of supportive services and nutrition services included in this Agreement are listed in Attachment A hereof and shall be the basis for determining Subgrantee's performance of supportive  funding entity.  written approval of ARC as providedi in Paragraph27, Amendments, herein,  delivery ofs supportive and nutrition services to thee elderly.  are ap part ofs said Areal Plan.  to the fullest extent possible and in ai manner satisfactory to ARC.  services and nutrition services.  The following special provisions shall apply to nutrition services:  Thes selection, relocation, and closing of nutrition sites shall have the prior written approval of ARC, Sites approved in this Agreement are specified in' "Site Location) List" in Attachment A. ii. Subgrantee shall not initiate the delivery of nutrition services ander this Agreement at as site not ii, The number oft meals specified in the contract standards sets forth the maximum number of meals h. Supportive services include: (a) transportation; (b) case management; (c) home delivered meals; (d) congregate meals; (e) in home services; and (0) senior recreation. The terms and standards for these supportive services are: stated in Atlachment A, and thereby incorporated into this Agreement.  approved by ARC.  tol bes served under this Agreement.  31. Assurances. Subgrantee hereby assures and certifies that it will comply with the appropriate regulations, policies, guidelines and requirements (as applicable), including, but not limited to, 2 CFR Part 200, "Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards," 23 CFR 450, "FHA Planning Assistance and Standards," 49 CFR23, "Participation of Disadvantaged Business Enterprise in Airport Concessions," or 49 CFR 26, "Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs," 48 CFR 31, "Contract Cost Principles and Procedures," Executive Order 12372, Intergovermental review of Federal programs," or other requirements imposed by ARC or the Concerned Funding Agencies concerning requirements of law or Project matters as expressly made applicable by ARC herein, as they relate to the application, acceptance, use and audit of federal funds for this federally assisted Project. A nonfederal entity that expends $750,000 or more in federal awards during its fiscal year must have a single or program-specific audit conducted for tbat year. Also, Subgrantee, gives assurance and certifies with respect tot this Agreement that:  For all agreements- - Revised May 2024  6of14    ARC Costract AG2515  a. Itp possesses legal authority to apply for this subgrant, and, if appropriate, to finance and construct any proposed facilities; and, any required: resolution, motion or similar action has been duly adopted or passed as an official act of Subgrantee's goveming body, authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of Subgrantee to act in connection with the application and to provide such additional information as may be required, and, upon ARC approval of its application, that the person identified as the official representative of Subgrantee is authorized to execute a subgrant contract b. Iti understands that the phrase "federal finançial assistance" includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant, or any other form of direct or C. will comply with Title VI of the Civil Rights Act of 1964 (P.L. 88-352 and 42 USC 2000d) and in accordance with such' Title, no person in the United States shall, on the ground of age, disability, religion, creed or belief, political affiliation, sex, race, color, or national origin, be excluded from participation in, be deuied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the applicant receives federal. financial assistance and will immediately take any measures necessary to effectuate this assurance. It will further comply with Title VI provisions prohibiting employment discrimination where the primary purpose of a grant is to provide employment. It will not discriminate against any qualified employée, applicant for employment or service subcontractor, or client because of age, disability, religion, creed or belief, political affiliation, race, color, sex, or national origin. Subgrantee shall take affirmative action to ensure that qualified applicants are employed and qualified subcontractors are selected, and that qualified employees are treated during employment, without regard to their age, disability, religion, creed or belief, political affiliation, race, color, sex, or national origin. Such action shall include but not be limited to the following: employment, upgrading, demotions, or transfers; recruitment or recruitment advertising; layoffs or terminations; rates of pay or other forms of compensation; selection for training including apprenticeship, and participation in recreational and educational activities. Subgrantee agrees to post, in a conspicuous place available to employees and applicants for employment, notices to be provided setting forth the provisions of this non-discrimination d. Itshall in all solicitations or advertisements for subcontractors or employees placed by or on behalf oft the Subgrantee, state that all qualified applicants will receive consideration for employment without regard to age, disability, religion, créed or belief, political affiliation, race, color, sex, or national origin. Subgrantee shall not discriminate against any qualified client or recipient of services provided through this Agreement on the basis of age, disability, religion, creed or belief, political affiliation, race, color, sex, or national origin. Subgrantee shall cause the foregoing provisions to be included in all subcontracts for any work covered by this Agreement 80 that such provisions will be binding upon each subcontractor, provided that the foregoing provisions shal! not apply to subcontracts for less than Ten' Thousand Dollars Itshall keep such records and submit such reports concernirig the racial and ethnic origin of applicants for employment and employees as ARC or the Concerned Funding Agencies may require. Ita agrees to comply with such rules, regulations or guidelines as ARC or the Concerned Funding Agencies Itwill comply with applicable requirements of the provisions of the Uniform Relocation Assistarice and Real Property Acquisitions Act of 1970 (P.L. 91-646) which provides for fair and equitable treatment of h. - Itv will comply with the applicable provisions of the Hatch Act which limits political activity of  incorporating the terms ofi its application.  indirect federal assistance.  clause.  ($10,000).  mayi issue toi implement ther requirements of this Paragraph 31.  persons displaced as a result of federal and federally assisted projects.  employees.  Revised May 2024  7of14    ARC Contract AG2515  Itwill establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others, particularly those It will cooperate with ARC in assisting the Concerned: Funding Agencies in compliance with Section 106 of the National Historic Preservation. Act of 1966, as amended (16 U.S.C. 470), Executive Order 11593, and the Archeological and Historic Preservation Act of 1966 (16U.S.C. 469a-1 et seq.) by (a) consulting, through ARC, with the State Historic Preservation Officer on the conduct of investigations, as necessary, toi identify properties listed in or eligible for inclusion in the National Register of Historic Places that are subject to adverse offects (see 36 CFR Part 800.8) by the activity, and notifying, through ARC, the Concerned Funding Agencies of the existence of any such properties, and by (b) complying with all requirements established' by ARC or the Conçerned Funding Agencies to avoid or mitigate adverse effects k. Itwill insure, for subgrant contracts not involving federal financial assistance for construction, that the facilities under its ownership, lease o1 supervision which shall be utilized in the accomplishment of the Program are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify tho Concerned Funding Agençies, through ARC, of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the Itwill comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat, 975, approved December 31, 1976, which requires, on and after March2 2, 1975, the purchase of flood insurance in communities when such insurance is available as a condition for the receipt of any federal financial assistance for construction or acquisition purposes for use in any area that has been identified by the Secretary of the Department of Housing and m. It agrees, as a condition to provision of services to clients/patients, not to discriminate against any client/patient who may. have Acquired Immunodeficiency, Syndrome (AIDS) or be infected with Human Immunodeficiency Virus (HIV). Subgrantee is encouraged to provide or cause to bej provided appropriate AIDS training to its employees and to seek AIDS technical advice and assistance from the appropriate division or office of GDHS, as Subgrantee deems necossary. Subgrantee further agrees to refer those clients/patients requesting additional AIDS related services or information to the appropriate county n. Ita agrees to abide by all state and federal laws, rules, and regulations and GDHS and Division of Aging Services policies and procedures on respecting confidentiality of an individual's tedords. Subgrantee further agreès not to divulge any information concerning any individual to any unauthorized person without prior written consent of the individual employee, client/patient, or responsible guardian. 0. Ita agrees to comply with all applicable provisions of the Americans with Disabilities Act (ADA) and any It agrees to comply with the requirements for al Drug-Free Workplace, as described in O.C.G.A. $ 50-24- Itagrees to comply with the requirements set forth in Attachment C: regarding the privacy of participant Itwill comply with Executive Order 11246, entitled "Equal Employment Opportunity," as amended by Executive Order 11375, and as supplemented in the United States Department of Labor regulations (41 S. It will be subject to the whistleblower rights and remedies in the pilot program on employee whistleblower protections established at 41 U.S.C. 4712 by $828 of the National Defense Authorization Act for Fiscal Year 2013 Pub. L. 112-239 and FAR 3.908. Subgrantee shall inform its employees in  with whom theyl have family, business, or other ties.  upon such properties.  Program is under consideration for listing by EPA.  Urban Development as an areal having special flood hazards,  health department.  relevant state and federal laws, rules, or regulations.  3,including passing through this requirement tol lower tier subcontractors.  healthi information as set forth in 45CFR $ 164.501,  CFRI Part 60).  Revised May 2024  8of14    ARC Contract AG2515  writing, int the predominant language of the workforce, of employee whistleblower rights and protections under 41 U.S.C. 4712, as described in $ 3.908 of the Federal Acquisition Regulation. Subgrantee shall insert thes substance oft this clause in all subcontracts over the simplified acquisition threshold. Itcertifies that Subgrantee is not currently engaged in and agrees for thec duration oft this Agreement not to  engage in, al boycott ofl Israel, as defined in O.C.G,A. 8 50-5-85,  32. Property/Manasement: Standards. Subgrantee certifies that its shall comply with thel Property Management Standards in 41 CFR 101, 45 CFR 75, or 45 CFR 92, as appropriate, governing ownership, use and disposition of any nonexpendable personal property or equipment acquired in whole or part under this Agreement. Subgrantee agrees that use of nonexpendable personal property or equipment with an acquisition cost over $1,000 per unit and acquired in whole ori in part under this Agreement will be governed by the Property Management Standards, but that ownership and disposition of such items shall be governed by such procedures as ARC may require to meet guidelines agreed to 33. Federal Prohibitions and Requirements Related to Lobbying, Pursuant to Section 319 of Public Law 101-121 (as  between. ARC and any or all oft the Concerned Funding Agencies. implemented in 45 CFR Part! 93), Subgrantee agrees that:  a. No federally appropriated funds have been paid or will be paid, by or on bohalf of Subgrantee, to any person fori influencing or attempting toi influence an officer or employeo of any federal agency, al Momber of Congress, an officer or employee of Congress, or an employee ofal Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extonsion, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative. agreement. b. As a condition of receipt of any federal contract, grant, loan, or cooperative agreement exceeding $100,000, Subgrantes shall file with ARCa signed "Certification Regarding Lobbying." Ifa any funds other than federally appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, al Member of Congress, an offiçer or employee of Congress, or an employee ofa al Member of Congress in connection with the federal contract, grant, loan, or cooperative agreement, Subgrantee shall complete and submit Standard Form-LLL, "Disclosure Form tol Report) Lobbying,"i in accordance with itsi instruction. d. Ad disclosure form will be filed at the end of each calendar quarter in which there occurs any event that requires disclosure or materially affects the acçuracy of information contained in any disclosure form previously filed by Subgrantee under subparagraphs (b) or (c) of this Paragraph 33. Bvents that materially Ad cumulative increase of $25,000 or more in the amount paid or expected to be paid for ii, A change in the person(s) ori individual(s) influencing or attempting to influence a covered federal ill. A change in the officer(s), employee(s), or member(s) contacted to influence or attempt to e. Any Subgrantee who makes aj prohibited expenditure or who fails to filc or amend the disclosure form, as required, shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each Imposition of a civil penalty under this section does not prevent the United States government from seeking any other remedy that may apply to the same conduct that is the basis for thei imposition of such  affect the açcuracy of thei information reported! include:  influencing or attempting toi inflyence a covered federal action; or  action; or  influence ar covered federal action.  such expenditure. civil penalty.  Revised May 2024  9of14    ARC Contract AG2515  Subgrantee shall require the prohibitions and requirements of this Paragraph 33 bei included in the award documents for all its subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative 34. Debarment or Suspension. In accordance with Executive Order 12549, Debarment and Suspension, and implemented at 45 CFR Part 76, 100-510, Subgrantee shall certify that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this Agreement by any federal department or agency. Subgrantee further agrees that it will include the requirement for the "Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion - Lower Tier Covered Transaction," without modification, in alll lower tier transactions andi in all solicitations for such transactions, 35, No Obligation by the Federal Government. ARC and Subgrantee acknowledge and agree that, notwithstanding any concurrence by the federal government in or approval of the solicitation or award of the underlying contract, absent the express written consent by the federal government, thé federal government is not a party. to this Agreement and shali not be subject to any obligations or liabilities to ARC, Subgrantee, or any other party (whether or not aj party to 36. Program Fraud and False or Fraudulent Statements or Related Acts, Subgrantee acknowledges that the provisions of thel Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C.8 3801 et seq. apply to its actions pertaining tot this Project. Upon execution of the underlying contract, Subgrantee certifies/affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes tol be made, pertaining to the underlying contract or the Concerned Funding Agencies assisted project for which this Agreement work is being performed. In addition to other penalties that may be applicable, Subgrantee further acknowledges that ifitr makes, or causes to be made, ai false, fictitious, or fraudulent claim, statement, submission, or certification, the federal govemnment reserves the right to impose the penalties of the) Program Fraud Civil Remedies Act of 1986 on Subgrantee to the extent the federal Subgrantee also acknowledges that ifit makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the federal, government under a contract connected with a project that is financed in whole or inj part with federal assistance originally awarded' by the Concerned Funding Agencies under the authority of 491 U.S.C. $5307, the federal government: reserves the right toi impose the penalties of 18 U.S.C. $ 1001 and 49 U.S.C. $5307(n)(1) on Subgrantee, to the extent the federal government deems appropriate. Subgrantee agrees to include the above two clauses in each subcontract finançed in whole or in part with federal assistance provided by the Concerned Funding Agencies. It is further agreed that the clauses shall not be modified, 37. Compliance with Requirements of the GDHS. Subgrantee shall be bound by the applicable terms and conditions of the grant çontract between ARC and GDHS which is on file in the offices of ARC and is hereby made aj part of this Agreement as fully as if the same were attached hereto. Subgrantee further agrees to adhere to each provision of said grant contract related to the quality and quantity of deliverables, compliance with state and federal laws and regulations, confidentiality, auditing, access to records and contract administration. This includes compliance with GDHS's policy on Nondiscrimination in Employment Practices andi in ComsumeCstomerCiens Services Practices, Further, this includes compliance with the Georgia Illegal Immigration Reform and Enforcement Act of 2011. If any oft the terms and conditions of this Agreement conflict with any terms and conditions of the grant contract, Subgrantee agrees to abide by the terms and conditions of the grant contract which shall be controlling unless prior written 38. License Requirements. Subgrantee agrees to maintain any. required city, county, and state business licenses or any other special licenses as required during performance of this Agreement. Subgrantee is responsible for ensuring that all subcontractors are appropriately licensed. Subgrantee agrees to notify ARC: in writing within one (1) business day of the loss or sanction of any license, certification, or accreditation required by this Agreement or by state or federal laws. Subgrantee agrees that if it loses or is sanctioned with regard to any license, certification or accreditation requiredb by this Agreement or state or federal laws, that this Agreement may be terminated in whole or in part.  agreements): and that all subrecipients shall certify and disclose accordingly,  this Agreement) pertainingt to any matter resulting from the underlying contract.  government deems appropriate.  except toi identify the subcontractor who will bes subject to the provisions,  consent to the contrary is received from ARC.  Revised May 2024  10of14    ARC Contract AG2515  39, Criminal Records Investigation, Subgrantee agrees that,: for the filling of positions op classes of positions having direct are/reatmenteutodial responsibilities for services rendered under this. Agreement, applicants selected for such positions shall undergo. a criminal history investigationi which shall include a fingerprint record check pursuant to the provisions of Cade Section 49-2-14 of the Official Code of Georgia Annotated (O.C.G.A.). Fingerprint record checks shall be submitted via Live Scan electronic fingerprint technology. Subgrantee. must utilize the following to comply  with this requirement:  a. Subgrantee will register with the Georgia Applicant Processing Services (GAPS) at htps/ieldpintgeogiincom/ndviduals and follow thei instructions provided at that website. Pursuant to O.C.G.A. 49-2-14, GDHS, after receiving and reviewing the ceiminal history report generated through the Live Scan process, will advise Subgrantee if any information coritained in the report indicates a crime prohibited by duly published criteria within GDHS. Under such circumstances the individual 80- identified will not be employed for Provisions of this Paragraph 39 shall not apply to persons. employed in day-care centers, group day-care homes, family day-care homes, child-caring institutions or childcare learning centers which are required to. be licensed, registered, or commissionèd by. GDHS or by the Georgia Department of Barly Care and Learning, or to personal care homes requested to bel licensed, permitted, or registered by Georgia Department of Community Health (DCH). 40. Other Requirements, In addition to otherrequirements of this Agreement, Subgrantee agrees to comply with, and shall be bound by, the applicable terms and conditions of all local, state and federal laws or regulations govemning and defining resources, project administration, allowable çosts and àssociated. procurement standards, including but not Subgrantee agrees that throughout the performance of this Agreement it will remain in full compliance with all federal and state. immigration laws, including but not limited to provisions 81 USC 1324a and O.C.G.A. $ 13-10-9Iregarding the unlawful employment of unauthorized aliens and verification of lawful presence. in the United States. Thereunder, Subgrantee will ensure that only persons who are citizens or nationals of the United States or non-citizens authorized under federal immigration laws are employed toj perform services under this Agreement or any subcontract hereunder. Subgrautee shall not retaliate against or take any advérse action against any enployee or any subcontractor for Subgrantee agrees that, if costs incured by Subgrantee are not in conformity with the above requirements and are subsequently disallowed as a result of an audit pursuant tol Paragraph 31, titled Assurances, hereinabove or by ARC, GDHS, United States Department of Health and Human Services; the Comptroller General of the United States,: or any oft their duly authorized representatives, then, upon written dèmand by ARC, Subgrantee shall reimburse. ARC in full for any payment made by ARC to Subgrantee for such disallowed costs within thirty (30) days. of receipt of such 41. Termination Due to NorAvalaliya(Funds: Notwithstanding any other provision of this Agreement, in the event that any oft the funds for carrying out. the functions to which this Agreement relates do not become available, then, upon written notice to Subgrantee, this Agreement may bei immediately terminated without futher obligation of ARC. 42. Suspension Due to Non-Availability of Funds. The Conçerned Funding Agencies have the right to suspend financial assistance for this Project. Consequently, ARC reserves the same right. regarding this Agreement: Such susponsion would cause the withholding of further payments and/or prohibiting the Subgrantee from incurring additional obligations during the suspension period, However, unless notified in writing to tho contràry, such suspension would noti invalidate obligations otherwise: properly incurred by Subgrantee prior to the date of suspension to the extent that 43. Termination for Mutual Conveniençe. ARC or Subgrantee may terminate this Agreement in whole or in part when both parties agrea that the continuation of the Project would not produce beneficial results commensurate with the further expenditure of funds. The two parties shall,. through formal written amendment, agree upon the termination conditions, including the effective date and, in the case of partialtermination, thej portion to be terminated. Subgrantee shall noti incur new obligations for the terminated; portion aftèr the effective date. and shall cancel as many outstanding  the purpose of providing services under this Agreement.  limited to 2CFR200,4 45CHR75,0r45CHR9 92, as appropriate.  reporting, or attempting to report, a violation(s) regarding applicable immigration laws.  written demand.  they are non-cancelable.  Revised: May 2024  11of14.    ARC Contract AG2515  obligations as possible. ARC shall evaluate each non-cancelable obligation to determine its eligibility fori inclusion in project costs. Settlement will be made in accordance with the terms and conditions of this Agreement. ARC shall allow full credit to Subgrantes for the ARC share of the non-çançelable obligations, properly incurred by Subgrantee 44, Termination for ARC'sConyenience- ARC may terminate this Agreement, in whole oF in part, at any time by giving written notice to Subgrantee of such termination and specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination. In that event, all information and material produced or collected under this Agreement and/or used in the performance of the scope of services shall, at the option of ARC, become its property. If this Agreement: is terminated by ARC as provided ini this Paragraph 44, Subgrantee will bei reimbursed for the otherwise allowable actual expenses incurred by Subgrantee up to and including the effective date of such termination, as authorized in Attachment. B. Subgrantee shall not incur new obligations for the terminated portion after the effective date and shall cancel as many ontstanding obligations as possible. ARC shall evaluate each non- 45. Termination for Cause. If Subgrantee, due to its action or failure to act, shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if Subgrantee has or shall violate any of the covenants, agreements, representations or stipulations of this agreement, ARC shail thereupon have the right to terminate this Agreement by giving written notice to Subgrantee of such termination and specifying the effective date thereof, at least five (5) days before the effective date of such termination, In such event, alli information and materials collected or produced under this Agreement and/or used in the performance of the scope of services shall, at che option of ARC, become its property. Subgrantee shall be entitled to receive just and equitable compensation for any satisfactory work and allowable costs completed pursuant and incurred in the performance of the scope of services up to and including the effective date of termination as authorized in Attachment B. Notwithstanding the foregoing to the extent provided by law, Subgrantee shall not be relieved of liability to. ARC for damages sustained by ARC by virtue of any breach of this Agreement by Subgrantee and ARC may withhold any payments to Subgrantee for the purpose of set-off for damages caused by Subgrantee's breach, until such time as the exact amount of damages to ARC from Subgrantes is 46. Force Majoure. In no event shall either party ber responsible or liable for any failure or delay in the performance of its obligations hereunder upon the occurrence of any circumstance beyond the control of either party, such as acts of God, war, acts of terrorism, government regulations, disaster, strikes, work stoppages, accidents, mandatory quarantines, pandemics, curfews, or other restrictions of movements, or civil disorder, to the extent that such circumstances make iti illegal or impossible for either party to fulfill the terms oft this Agreement. Any termination or delay in the performance of this Agreement without liability is conditioned upon delivery of written notice to the other party setting forth the basis for such termination as soon as reasonably practical, but in no event longer than ten (10) days, after learning of such basis. It is understood that both parties shall use reasonable efforts which are consistent 47. Disputes and Appeals. Any dispute concerning a quostion of fact arising under this Agreement shall be decided by ARC's Chief Operating Officer who shall promptly reduce such decision to writing and mail or otherwise furnish a Subgrantee agrees that the decision of ARC's Chief Operating Officer shall bei final and conclusive uniess, within tén (10) days of receipt of such copy, Subgrantee mails or otherwise furnishes a written request for appeal concerning the question off fact to ARC's) Executive Director, who shall arrange ai formal hearing within twenty (20) days after receipt of the appeal request. Both Subgrantee and ARC Chief Operating Officer shall have the right to present witnesses and give evidence concerning the question of fact at such al hearing. Within twenty (20) days after the hearing, the ARC Executivel Director shall make her decision concerning the question of facti in writing to the Subgrantee and to ARC's Pending final decision of an appeal to the. ARCI Executivel Director, Subgrantee shall proceed diligently with the performance of tbis Agreement andi in: accordance with the decision of ARC's Chief Operating Officer. Subgrantee agrees that the decision of the ARC) Executivel Director concerning the disputed question of fact shall be final and conclusive unless determined by the Concemed Funding Agencies, the Comptroller General of the United  prior tot termination.  cancelable obligation to determine its eligibility fori inclusion inj project costs.  determined.  with industry standard to fulfill the performance oft this Agreement to the extent feasible.  copy thereoft to Subgrantee.  Chief Operating Officer.  Revised May 2024  12of14    ARC Contract AG2515  States, or a court of competent jurisdiction to have been arbitrary, capricious, an abuse of discretion, oF otherwise not Subgrantee shall have written procedures through whichi its subcontractors (fourth party) may dispute and/or appeal a decision made by Subgrantee, Written notice ofs such procedures shall be provided by Subgrantee to each ofi its 48. Severability, Any section, subsection, paragraph, term, condition, provision or other part of this Agreement that is judged, held, found, or declared to be voidable, void, invalid, illegal or otherwise not fully enforceable shall not affect any other part of this Agreement, and the remainder oft this Agreement shall continue tol be of full force and effect. 49. Counterparts, This Agreement may be executed in two or more counterparts, each of which shall be deemed an 50. Applicable) Law. This Agreement shall be deemed to! have been executed and performed int the state of Georgia and all questions ofi interpretations and construction shall be construed by the laws of the state of Georgia.  ina accordance with the law, subcontractors.  original, but all ofs which taken together shall constitute one andi the samei instrument.  REMAINDER INTENTIONALLYLLYLEFTBLANK  SIGNATURES: TO FOLLOW]  Revised) May 2024  13of14    ARCContract AG2515  INWITNESS WHEREOF, Subgrantee and ARCI have executed this Agreement as oft the day first above written.  ROCKDALECOUNTYBOARDOPCOMMISSIONERS  ATTEST:  Byf Tidle:  Chaicmen  ATLANTA REGIONAL COMMISSION 229 Peachtree Street, NE Suite 100 Atlanta, Georgia: 30303 By:.  ATTBST:  ARC Assistant Secretary  Executive Director  By:. Chair  Revised May 2024  14of14    Rockdale County Board of Commissioners SFY: 2025 Multi-Funded! Budget Initial Allocation  - 508AA2 50BAC2 50BAC7 508AC1 508AC6 50BAU1 508AUS 508AU2 508A51 508A56 508AS2  PmnyAmount 16,059.57 16,059.57 2,797.65 2,797.65 4,765.49 4,765.49 112,972.56 112,972.56 3,120.45 3,120.45 29,963.85 29,963.85 6,511.18 6,511.18 38,643.66 38,643.66 93,639.87 B4,275.88 9,363.99 183,470.72 165,123.65 18,347.07 93,630.93 84,267.84 9,363.09 27,402.89 24,662.60 2,740.29 2,648.81 2,330.95 317.86 5  Rockdale County! Soard ofCommissionersl [Parent) Rockdale County Boardo ofCommissioners! [Parent) Rockdale County! Boardo ofCommissioners Parent) Rackdale County Board ofCommissioners' [Parent) Rockdale CountyB Board ofCommissioners' (Parent) Rockdale County Boardo olCommissioners) [Parent) Rackdale County! Boardo ofCommissioners! [Parent) Rockdale Countyt Boardo afCommissioners! [Parent) Rockdale County Boardo ofCommissionersl [Parent) Rockdale Cuunty! Boarde ofCommissioners [Parent) Rockdale County Boardo ofCommissioners [Parenti Rockdale County Board ofCommissionersl Parent) Rockdale County! Board ofCommissioners! (Parent)  Alzheimer's Program State CaS. -Alzheimer's State CBS- Case Management! State CBS- -HCUSS State CBS- Respite Cares State NSIP- -ACL NSIP- SSBG Supplemental NSIP. State OAAT Title HIB- Supportive! Services OAAT Titlel IICI- -Congregate! Meals OAAT Titlel Cz- -Hone Dellvered Meals 50BAS7 CAAT Titlel HIE-Family Caregiver Support 50BAS3 $SBG -HCBS  0.00 0.00 Q.00 0.00 0.00 0.00 0.00 0.00  aie souns  B  30    ATLANTA REGIONAL COMMISSION AREA ON AGING SUBGRANT CONTRACT  ATTACHMENT A- SCOPE OF SERVICES  Sub-grantee work under this contract will support the Atlanta Regional Commission (ARC) Aging and Independence Services strategy for service delivery and work plan as enumerated in the attached SFY 2025 Budget Exhibit, including the number of units and persons to be served, in ai manner consistent with the Scope ofServices as outlined below, and all applicable Federal, State and ARC  standards.  Asaservice provider under this contract, the sub-grantee shall:  I. Ensure compliance with all Atlanta Regional Commission (ARC), Georgia Department of Human Services, Division on Aging Services (DHS/ DAS), and Administration of Community Living standards, guidelines, policies, procedures, and updates. 2. Attend or designate representation at all relevant regularly scheduled and/or called ARC sponsored meetings and trainings, including bi-monthly Provider Network meetings. 3. Services provided by subgrantee and funded by ARC, must enter all match dollars and units 4. Demonstrate and document efforts int the generation of program income to augment its budget fors services; and provide documentation upon request ofexpenditures related to other funds identified as leveraged funds in uniform cost methodology document and/or in written 5. Méet all reporting and data requirements consistent with ARC: and DHS/DAS procedures and the DHS Uniform Cost Methodology and format. Sub-grantee agrees to make adjustments for required system changes, updates, and attend associated trainings as required. 6. Notify ARC promptly of any deviations from the approved SFY 2025 Budget Exhibit, inçorporated herein by reference, to include, but not limited to units ofs service, funding allocations, program structure, and service delivery sites. Such notification must be requested in writing to make any changes in the SFY 2025 Budget Exhibit and await ARC approval. 7. Comply with all assurances certified in its written proposal to ARC for the contracted 8. Ensure that recipients of services funded by ARC utilizing the DHS/DAS grant (including Older Americans Act, Title III, SSBG, CBS or Income' Tax Check-offf fund sources) are subject to approved screening and assessment tools as determined by ARC at initial assessment and: subsequent reviews; and that said assessments/eyiews are administered by appropriate, qualified staffi in accordance with DHS/DAS standards.  provided int the data management: system as designated by ARC.  proposal.  services and period.  SFY 2025. - Rockdale County Board of Commissioners  A: Page fof9    9. Implement cost sharing for all eligible services, according to the cost sharing fee scale approved by DHS/DAS. Fees generated must be used to expand the service for which such payment was rendered. Documentation of proper record and accountability oft funds should be maintained for 10. Ensure that all required licensures, certifications, and inspections are up to date and meet DHS/DAS, ARC, State of Georgia, city, and/or municpally/Jeriadictiomi requirements, and promptly address the renewal and expiration of said requirements, to include mandated staff 11. Comply with all Health Information Privacy and. Accountability Act (HIPAA) regulations and abide by all state and federal laws, rules and regulations, and ARC, DHS/DAS policies and procedures including implementing appropriate security procedures to protect the confidentiality ofo client records, identity and status information, unless written permission is granted by the client or legal guardian to release specific information to specified persons for aspecified period oftime. Contractor further agrees to implement appropriate security procedures to protect the confidentiality and privacy of client information during intérviews and/or maintained in automated or manual systems, including laptop computers, fax, email, phones, and web-based systems, asi is hereby acknowledged by affixing signature to 12. Maintain waiting lists for the following services: transportation, senior center enrollment and congregate meais in the data management: system as designated by ARC. Screening of clients for services must comply with DHS/DAS polioy. ARC will maintain waiting lists for the following serviçes: home delivered meals, homemaker, personal care, caregiver, kinship care and case  inspection upon request.  trainings and recertification.  Attachment "C"-E Business Associate Agreement.  management.  13. Develop plans fore emergency management that fit the scope of individual operations to include at a minimum: preparation, immediate response and stabilization, recovery and evaluation. Emergency management plans willl be: submitted to ARC as part ofthe contracting documents annually, and any updates will be sent as available. Ifany ofthe following distupt the delivery ofs services under this contraot, the subgrantee will notify. AAA director and assistant director via email.  Naural Disacters Storms" Fuman-Made House Fires Evanls/Aocldents Vehide Crashes Chemlce! Spill Disease Altacks/Terrorism Assautts  Earthquakes" Drought Widfires Huricanes Traind Crashes Pandemios Insurrection Blolervorism Politica! Violence Ineuneclion Cyper Atlaoks Temoriam CM dsorder  Taunarn! Volcanic Eruptions Nuclear Accidents Plagues NuclearV War War  Tomados Floods  Powor Outages Faclory Exploslons Community Fires Plane Crashes Epidemios Murdare Rlots  SFY 2025. - Rockdale County Board ofCommissioners  A: Page 2of9    14. Create invoices as designated by ARC consistent with the SFY2025 Budget Exhibit incorporated herein by reference, to include, but not limited to units ofs service performed, funding source  expended, and any other documentation required by ARC  for reimbursement.  Sub-grantee shall perform the specific work and: services in this contract in a satisfactory manner as  determined by the Director oft the Area Agency on Aging.  CAREGIVER  Description: A caregiver is an adult family member, or another individual, who proyides in-home and community care for: an older individual; an individual with. Alzheimer's disease orar related disorder with neurological and organic brain dysfunction; or aj person with a physical ori intellectual disability. Caregiver services must be targeted toward family and otheri informal caregivers ofolder adults and The following eligibility criteria must apply for program funding through the Older Americans Act, Adult family members or other informal caregivers aged 18 and older providing care to Adult family members or other informal caregivers aged 18 and older providing care to individuals of any age with Alzheimer's disease and related disorders Older relatives (not parents) aged 55 and older providing care to children under the age of 18; Older relatives, including parents, aged: 55 and older providing care to aduits ages 1859 with  persons with disabilities. The caregiver must be identifled as the client. Title IIII Part! E- The National Family and Caregiver Support Program:  individuals 60; years ofage and older,  and disabilities.  Service Delivery:  Respite care-  Trained caregivers provide care fori individuals, either at! home or at adult day care facilities, sO that caregivers can rest or attend to their own needs. Respite care includes personal care, homemaker and in-home or out ofhome respite. Any inl home respite providers must be a licensed home care provider and an adult day care center must be licensed by the state of Georgia.  Sub-grantee shall provide all services in accordance with thej proposal submitted to ARC meeting all mandated standardsgudelines and, as approved and incorporated herein by reference and enumerated in  the "SFY2025 Budget Exhibit".  SFY 2025. - Rockdala County Board ofc Commissioners  A: Page 3of9    CASEMANAGEMENT  Description:  Case managoment provides access fori individuals to community resources or assists individuals in identifying ands securing resources or services to enhance wellness and remain int the community for as long and as safely as possible. Case management is aj person-centric, collaborative process designed to meet an individual'sc complex social and health needs, Through ongoing monitoring and evaluation, case management promotes quality, cost-effective outcomes for thei individual and the community, Case management services must maintain the flexibility to respond to changing needs and preferences ofindividuals. Therefore, these guidelines seek to enhance the ability of case management to vary service delivery in response to changing individual needs and  preferences. A unit of Service is equal to .25 hour. (ODIS, CH210).  Service Delivery:  Case management includes the following activities that may bei included in reimbursement for services;  Assessment Periodic Reassessment  Service Plan Development and Coordination accessing other systems ofcare; and  Follow up by telephone, emall, or inp person with clients and caregivers, when appropriate and Coordination with other programs and advocacy on behalfofconsumers who require assistance in  necessary, in accordance with program and service. requirements; Documentation, data collection, data entry, and programmatic reporting.  Sub-grantee shall provide all services in accordance with the proposal submitted to ARC meeting all mandated: standardsguidelines. and, as approved and incorporated herein by reference and enumerated in  "SFY 2025 Budget Exhibit".  CONGREGATE! MEALS  Description: The congregate nutrition program promotes better physical and mental health for older adults through the provision ofr nutritious meals, wellness activity, nutrition education and opportunities fors social contact. The service activities are meant to enhance the core services and allow individuals to remain independent in the community, One meal is a unit of service and includes one hour of planned Service Dellyery; Except for designated "Satellites", "Collaboratives", or "Center without Walls" sites, Serve a minimum of20 meals per day per center, and: 30 people por day, based on the: average number ofr meals served per day during any given month, considering all meals and activities  activity.  each center providing congregate meals must:  served through all fund sources.  SPY 2025- Rockdale County Board ofCommissioners  A: Page 4of9    Serve meals at least once per day, five days a week, fora a minimuin of250 serving days per year, Upt to ten holidays may be scheduled per year, provided management makes provision for meals Be open to participants for a minimum of41 hours pèr day. Management must provide adequate coverage by paid stafft to assure that a responsible person is present in the center ats all times that The following services and activities will be included as part oft the congregate nutrition services Nutrition Assessment: An evaluation oft nutritional status at a given point in time, which may include estimation ofr nutritional requirements and oare plan with measurable goals. Nutrition Counseling: The provision ofi individualized guidance by a qualified professional on appropriate food and nutrient intakes for those with special nutrition needs, taking into consideration health, cultural, socioeconomic, functional, and psychological factors. Nutrition counseling may include: advice to increase, decrease, or eliminate nutrients in the diet, to change the timing, size or composition oft meals, to modify food textures, and/or to change the route ofadministration-from oral to feeding Nutrition Education: The provision ofi information about foods and nutrients, diets, lifestyle factors, community nutrition resources and services to people to improve their Nutrition Screening: The process of using characteristics known to be associated with nutrition problems to identify individuals who are nutritionally at risk. Therapeutic Diet: A diet ordered by a primary care provider or registered dietitian as part oftreatment for a disease or clinical condition, or to eliminate, decrease, ori increase  needed by participants during the holiday closing.  participants are present, program:  tube to intravenous. nutritional status.  specific nutrients int the diet,  The Sub-grantee shall use volunteers (as needed); support site councils with elected officers and written bylaws at each site; identify clients ini need of physician-preseribed, modified meals; assess meal clients, including initial administration and subsequent updating of thel Nutrition Screening Instrument and Food Security Survey; and comply with DHS Standards for Nutrition Service Program Guidelines and Requirements, the GA DHS/DAS HCBS Manual and other applicable regulations, including United States Department of Agriculture/Nutrition: Services Incentive program(USDA/NSIP)regulations. Sub-grantee shall provide all services in accordance with the proposal submitted to ARC meeting all mandated standards/guidelines and, as approved and incorporated herein by reference and enumerated in  "SFY 2025 Budget Exhibit".  HOME DELIVERED MEALS  Description: The home delivered meal program promotes better heaith for older adults and eligible members oft their households through the provision ofr nutritious meals; nutrition screening, education and Service Delivery: Individual meal service: and frequency shall be based on the determined needs ofe each  counseling; and opportunities for social contract, One meal is a unit ofs service. individual. Thiss service is provided in conjunction with the following:  SFY2025-1 Rockdale County Board of Commissioners  A: Page 5of9    Nutrition Assessment: An evaluation of nutritional status at a given point in time, which may include estimation of nutritional requirements and care pian with measurable goals. Nutrition Counseling: The provision ofi individualized guidance by a qualified professional on appropriate food and nutrient intakes for those with special nutrition needs, taking into consideration! health, cultural, socioeconomic, functional, and psychological factors. Nutrition counseling may include: advice to increase, decrease, or eliminate nutrients in the diet, to change the timing, size or composition of meals, to modify food textures, and/or to change the route of Nutrition Education: The provision ofinformation about foods and nutrients, diets, lifestyle factors, community nutrition resources and services to people to improve their nutritional status. Nutrition Screening: The process of using characteristics known to be associated with nutrition Therapeutic Diet: A diet ordered by aj primary care provider or registered dietitian as part of treatment for a disease or clinical condition, or to eliminate, decrease, or increase specific  administration-fiom oral to feeding tube toi intravenous.  problems to identify individuals who are nutritionally at risk,  nutrients int the diet.  Sub-grantee shall provide all services in accordance with the proposal submitted to ARCmeeting all mandated standardsguidelines: and, as approved and incorporated herein by reference and enumerated in  "SFY20251 Budget Exhibit".  HOMEMAKER  Description: In-home assistance to eligible individuals, including preparing meals, shopping for personal items, managing money, using the telephone, or doing light housework, but not including Service Delivery: Service activities are planned and provided with input from the client, based on the assessment oft the client'sg goals and needs, degree of functional impairment, current support system, and capacity fors self-care and self-sufficiency. Service activities may include:  personal care.  1. Housekeeping and home management activities: a. Cleaning, vacuuming, sweeping, mopping, dusting Ironing and mending clothes and linens d. Washing, drying, and storing dishes Bagging and placing garbage in collection containers Making beds and changing linens (only while client is out ofbed) Shopping for household essentials Assisting in organizing household routines client'si inability to read Performing essential errands  . Laundry  Performing necessary reading and writingt tasks, ifrequested and indicated by  SFY2 2025. - Rockdale County Board of Commissioners  A: Page 6of9    2. Meal preparation:  a, Assist inp preparing and servingr meals  b. Assist in planning meals/menus that are appropriate fort the older porson' s needs and are  consistent with the Dietary Guidelines for Americans C. Using sanitary practices for handling, preparing, and storing food  3. Escort assistance: 4. Client eduçation:  a. Accompanying a client on trips to obtain healthcare services and other necessary a. Instructing clients in ways to become self-sufficient inj performing household tasks,  items ands services  when appropriate and beneficial  Client eligibility and delivery oft the service must be consistent with the requirements of the Georgia Division of Aging Services. Service activities must align with the domains ofi impairment and  essential components indicated by the DON-R.  ASSISTIVE TECHNOLOGY  Description: Any item, piece ofequipment, or product system, whether acquired commercially, modified, or customized, that is used to increase, maintain, or improve functional capabilities ofindividuals. Items  can range from low to high tech supplies.  Service Delivery:  Assistive Technology isE a unit cost of$1.00.  The number of units is the exact cost of the Assistive Technology purchased. Nos administrative cost may be added to the cost of the Assistive Technology. Int the notes section under activities, the specific items purchased must be listed, Invoices should be uploaded unless there were large purchases where the back up invoice must be located at the office of the provider and available for auditing. Sub-grantee. shall provide all services in accordance with the proposal submitted to ARC meeting all mandated standardsguidelines. and, as approved and incorporated herein by reference and enumerated in  "SFY 2025 Budget Exhibit".  MATERIAL AID  Description: As defined in the Online Directory of Information Services (ODIS), Material Aidi is for the purchase ofi materials and/or supplies that support a person' 's abillty to continue living int the community asi independently as possible. Materials may include: housing/shelter, transportation, utilities, food/meals, groceries, clothing, childs safety items, incontinence supplies, cleaning supplies, school supplies etc.  Service Delivery:  Material Aid isa a unit cost of$1.00.  SFY: 2025- - Rockdale County Board ofCommissioners  A: Page7of9    The number of units is the exact cost ofthei material aid purchased. No administrative cost may be added to the cost oft the material aid. Int the notes section under activities, the specific items must be listed unless itisa designated box oft thes same supplies that may bel kept onsite. Invoices should be uploaded unless there were large purohases where the back upi invoice must be located at the office oft the provider and available for auditing.  Sub-grantee shall provide all services in accordance with the proposal submitted to ARC meeting all mandated standard'guidelines and, as approved and incorporated herein by reference and enumerated in  "SFY 2025 Budget Exhibit".  PERSONALCARE  Description: Thej provision of personal assistance, stand-by assistance, supervision, or cues for individuals having difficulties with basic activities ofd daily living such as bathing, grooming, dressing, eating. These services are designed to maintain and strengthen the capacity ofappropriate individuals, who would otherwise be unable to care adequately for themselves, beçause of difficulty with activities ofdaily living and/or instrumental activities ofdaily living, in addition to providing support to caregivers off frail older adults, In-home services delivered using State. Alzheimer's funding and designed for this population, may be provided to adults with dementia or a related disorder, regardless  ofage. Service Delivery:  Personal care activities are planned and provided with input from the client, based on the assessment of the client's needs, degree off functional impairment, current support system, and Service activities include assistance with activities related to the care oft the client's physical health, such as: dressing and undressing, bathing, shaving, dental care and oral hygiene, grooming, toileting, medication reminders, transferring, mobility in and around the home, and Service activities must align with the domains of impairment and essential components  rémaining capacity for self-care and self-sufficiency.  eating.  indicated by the DON-R.  Program Design: Sub-grantee shall Insure that providers of personal care must demonstrate compliance with all applicable licensure requirements located under the Rules and Regulations of the! State of Georgia for thel Department of Community Health Private Home Care Providers, section  111-8-65.10.  SFY2025- Rookdale County Board of Commissioners  A: Page 8of9    Sub-grantee shall provide all services in accordance with the proposal submitted to ARC: meeting all mandated: standardslguidelines: and, as approved and incorporated herein by reference and enumerated in  "SFY 2025 Budget Exhibit".  TRANSFORTATION  Description: Transportation service to older adults can be delivered through volunteer drivers, voucher programs, subcontractors, direct service and/or Georgia Department of Human Services (DHS) Service Delivery: Sub-grantee shall comply with the DHS Vehicle Policies and Procedures Manual relative to all state-titled or agency-owned vehicles. Drivers and other relevant transportation staff, whether employees or contract staff, will be properly trained and supervised in compliance with all applicable regulations and will demonstrate capacity to meet the needs ofo older adults. Sub-grantee shall  coordinated system.  also comply with any ARC issued guidelines. The following trips are eligible forf funding:  Demand Response- - one-way trip from one location to another. A unit is a one-way trip. Fixed-route (shuttle service)- al bus with a pre-determined route. Trip may be to Senior Centers, Group Any group trip with more than 3 passengers originating at a location, transported to a designated location, and then arriving back at the same location. A unit is one hour,  Community Centers or other destinations. A unit is one hour.  Program.Reporting: The following metrics must be: submitted monthly to ARC:  number of one-way demand response trips provided by volunteer drivers, vouchers, agency or  sub-contractor fleet; hours of service for fixed route and group; average mileage per one-way trip;  purpose of each one-way trip (employment, medical or personal); number of unduplicated riders for each service proposed; number of passengers per hour for fixed route service; and number of passengers per hour per group trip.  Sub-grantee shall provide all services in accordance with the proposal submitted to ARC meeting all mandated. standards/guidelines and, as approved and incorporated herein by reference and enumerated in  "SFY 2025 Budget Exhibit".  SFY2025- - Rockdale County Board ofCommissioners  A: Page 9of9