City of Camilla - Guidelines for Filming PO Box 328, 30 East Broad Street, Camilla, GA31730  Phone: 229.336.2220  STATEMENT OF POLICY: The Camilla City Council invites and encourages film production utilizing City property provided: the City of Camilla's primary responsibility to provide service and protection to the general public is not impaired; the City of Camilla is compensated for the time, labor, and other costs associated with permitting the utilization of City of Camilla property and facilities; and, the City of Camilla is indemnified from any responsibility arising from any injury, accident, destruction of property or other occurrence 1.A All requests for filming on City property will be directed to the Planning and Zoning Administrator. All contacts and arrangements will be made through that Department. The limmaker/production company is nott to be directed to any other office of the City. 2. The Planning and Zoning Department will forward a Film Request Package to the applicant for completion. The Package should include: a sample Insurance Certificate, a Hold Harmless Agreement, a Price List, Administrative Policies and Procedures for 3. The Planning and Zoning Department will review the request upon receipt of the completed Package and required fee. If necessary, a meeting and tour will be arranged with the Production Location Scout for as suitable location for filming. 4. After the Package is reviewed and a site is selected, the Planning and Zoning Department will communicate with relevant departments and establish the logistics and personnel 5. The Planning and Zoning Department will communicate approval or denial to the applicant. If the request is approved, the Planning and Zoning Department will notify the applicant and bill them for any additional fees. All fees must be paid before the actual 6. Ift the application is denied, the applicant may initiate an appeals process by writing the City Manager within five (5) days of receipt oft the denial. The City Manager will respond 7. Once the filming is completed, the affected Department(s) will assess damages and refund any unused damage deposit to the applicant. Allow thirty (30) days for processing. 8. Ifsubcontractors, vendors, or caterers are used during the term of the agreement. Int that case, the parties are subject to City guidelines on using City facilities. ADMINISTRATIVE POLICIES ANDI PROCEDURES  associated with the project. SUMMARY OF) PROCEDURES:  filming, and Permit Form.  requirements for the production.  permit isi issued.  tot the appeal within three (3) business days ofr receipt of the appeal.  I. PERMIT REQUIRED FOR USE OF PUBLIC RIGHT OF WAY: A permit is required for any commercial film activity which involves the use of public or private property ort the public right-of-way in any one location for longer than five (5) consecutive minutes or impacts the public right of way beyond normal traffic. (Examples: on-street parking; interruption of vehicular or pedestrian traffic flow; placement of cameras, lights, or other The application will be made on the City's standard form and presented to the Planning and  equipment on public property.    Zoning Department for review. Early application is recommended as permits are issued on a first-come, first-served basis, and time may be needed to work out any difficulties associated with the planned activity. Requirements may vary depending on the impact of the activity as II. NOTIFICATION OF AFFECTED BUSINESSES AND RESIDENTS: The Production Company will notify all businesses and residents affected by the activity. Notification should occur following the City's application review and no less than three (3) business days before the planned activity. Earlier notification may be required when planned activities significantly impact the area's normal activities. The area to be covered by notification may vary depending on thei impact of the planned activity but will be a minimum ofall businesses or residents int the linear blocki in which the activity is to occur. III. TRAFFIC CONTROL AND STREET CLOSURES: Approval must be obtained before any film activity disrupting the normal traffic flow. Traffic control, ifneeded, must be handled by off-duty police officers hired by the Production Company through the City Manager's office. The City retains the right to determine the number of officers needed. Intermittent traffic holding shall not exceed five-minute intervals except when specifically Street closures are discouraged in most instances. Requests for street closures or diverting of traffic should be made well in advance to allow for the planning of alternate routes and proper Interruption of traffic on state routes or closure of state routes requires prior approval from the Georgia Department of Transportation (GDOT) and the City. The Planning and Zoning office will provide the Production Company with the appropriate contact at the GDOT. When street closures are necessary, or film activity will impact emergency vehicles' navigation, the Production Company must abide by a plan prescribed by Camilla Fire and IV. SPECIAL EFFECTS, EXPLOSIVES AND SIMILAR DEVICES: No filming activity which involves the use ofexplosives, pyrotechnics, fire, smoke-making machines or other special effects may be undertaken unless approved explicitly by Camilla Fire & Emergency Services. The use of explosives or pyrotechnics requires a certificate from the Probate Court. The Production Company will be responsible for acquiring the permit. Camilla Fire and Emergency Services will not issue a permit until they have received the certificate. V. REMOVAL OF VEGETATION: Removal, cutting, or trimming vegetation in the  defined below:  approved by permit. notification.  Police to provide safety services per the Camilla City Code.  The film liaison can provide a contact at the Probate Court. public right-of-way is prohibited unless specifically approved by permit.  VI. FILM: IMPACT:  A. LOW IMPACT FILM. ACTIVITIES: In general, low-impact activities are defined as  those which:  Allow the uninterrupted flow of pedestrian traffic; Hold vehicular traffic for no more than one-minute intervals; businesses dependent on on-street parking; Have minimal impact on normal business activities;  Utilize no more than four (4) on-street parking spaces in any linear block containing Take place in the downtown business district outside normal business hours; Utilize no more than fifty percent (50%) oft the on-street parking spaces in any linear block containing businesses not dependent on on-street parking;  2    Utilize no on-street parking where there are no marked on-street parking spaces; Utilize no parking in alleys without prior approval by the abutting businesses and the Provide parking for cast, crew, extras, and other nonessential vehicles in off-street lots, as well as alternate parking for those displaced from these lots; Provide aj private holding area for extras; and Conduct prep and wrap: activities in accordance with the above. that classify ai film activity as highi impact include: 0 High-speed chases or crashes; J Use ofp pyrotechnics or explosives; or Use of aircraft (including drones). VII. DOWNTOWN BUSINESS DISTRICT:  Fire Department;  B. HIGH IMPACT FILM. ACTIVITIES: In general, high-impact film activities are those that fall outside two or more of the criteria for low-impact activity. Additional criteria  A. DOWNTOWN BUSINESS DISTRICT DEFINED: The Downtown Business District B. PERMITTING AND NOTIFICATION PROCEDURE FOR HIGH-IMPACT 1. A completed Application for Permit shall be submitted to the City's 2. The Production Company shall distribute copies of the completed application, at minimum, to all businesses and residents within a full block in each direction from the planned activity no less than five (5) business days before the scheduled activity. The Production Company shall have each recipient initial for receipt of the application and shall submit the sign-off sheet tot the City's representative. 3. Businesses shall have three (3) business days to notify the City of any concerns/objections concerning the proposed film activities. 4. The City representative shall attempt to resolve conçerns or objections reported inc consultation with the business, the Production Company, and the City Manager. 5.1 If the permit is issued, the Production Company will notify businesses and residents of the finalized plans no less than three (3) business days before the 1.We discourage filming in the downtown business district during the period from Thanksgiving Day through December 31 and during City sponsored special events. If filming is necessary during these times, it should be planned for Sunday or outside normal business hours. Even low-impact filming permits may be denied near merchants whose businesses depend highly on sales during these times or 2. Filming will not be allowed within two (2) blocks ofap planned event ifthe event is an annual event or if expenses have already been incurred before notification of planned film activities. Exceptions may be made for low-impact filming.  is defined as that area int thel Downtown Business District area. FILMINGINTHEDOWNTOWN BUSINESS DISTRICT. representative for review as soon as possible.  planned activities. C.RESTRICTIONS  special events.  3    3. No more than two (2) film permits shall be issued within the downtown business district for any given time/date. Exceptions may be made for low-impact  filming.  VIII. RESIDENTIAL/ AREAS  A. In areas zoned residential, film activities will not begin before 7:00 a.m., and end by 11:00p p.m. on weekdays and Sundays and by midnight on Friday and Saturday, except B. Affected residents in an area not less than two blocks in either direction must be notified by letter or in person not less than three (3) business days in advance. Notification should include information concerning the location and duration of the filming activity in question and specifics regarding lights, noise, or any special All equipment and support vehicles not in immediate use shall be parked sO as not to D. When filming on residential streets that experience traffic congestion as a result of schools opening and closing or the morning and evening "rush" hours, neither pedestrian nor vehicular traffic may be held during these "rush" times, which will be agreed upon in advance by the City, film liaison and thel locations' manager. E. Production vehicles must not block fire hydrants, driveways, or other access ramps unless authorized by the City or property owner. Ten (10) feet of clearance should be left on either side of affected driveways unless otherwise authorized. F. Production vehicles must be parked sO as not to impede safe lines of vision at G. Lighting for filming, both during the day and night, should be oriented away from neighboring residences wherever possible and should not interfere with the safe H. Production companies are responsible for cleaning and restoring locations used, including public and private lands, with a minimum amount of noise and disruption. Production companies blocking off or holding traffic on streets scheduled for garbage I Moving trash cans to a location accessible to sanitation vehicles and then Coordinating, in advance, at time when sanitation vehicles may access J. Residents may not charge production companies for the use of the publicr right-of-way inf front of their homes nor prohibit use without justifiable cause. Still, they may reasonably expect the right-of-way to be restored to its' original condition by the K. Special effects involving sirens, gunshots, speeding cars, or other loud noises are limited to the hours before 11:00 p.m. unless cleared in advance with the City Manager and the neighbors affected. (SEE attached noise ordinance) L. Wherever possible, base camps and dressing room trailers should be parked away from neighboring residences and/or take steps to control noise from generators, slamming doors, engines, etc., in the early morning before 7:30 a.m. and after 9:00  with special advance permission.  effects.  cause any interference top pedestrians or vehicular traffic.  intersections. movement of traffic.  pick-up are responsible for:  returning them to their proper owners; or  the area affected.  production company.  p.m.  4    IX. PERMITFEES: Each applicant will pay the required fees as established by resolution of A. There is a $25.00 processing charge for a film permit to reimburse the City for the staffti time required to evaluate the application and establish conditions of approval.  the City Council. All fees are subject to change.  Police Officer (2-hour minimum). Coordinating Fee (for multiple officers). Police Vehicle (as required) Code Enforcement (4-hour minimum) Firefighter Hydrant meter hookup. Water from hydrant meter. Street Closure A&B Explosives permit CExplosives permit Fireworks permit Transport A &B Explosives permit  $50/hour $250 $50/day $50/hour $50/hour $65/$950 Deposit $8.00 per 1000 gal. $120 minimum $150/each minimum  Fire department permits are free; however, applicable federal and state permits must be obtained for using and transporting explosive materials. Contact the Planning and Zoning Office if you have questions regarding these  permits.  Facility Rental (varies by location) less than two (2) business days' notice.  $250/day minimum  CHARGE FOR SERVICES RENDERED ON LATE REQUEST There will be an additional $100 charge for City services rendered as ar result oft requests made with  5