1  AMILLA GEORGIA Ginering Jrmanl-puermen ORDINANCE NO. 2021-08-16-2  AN ORDINANCE OF THE CITY OF CAMILLA, GEORGIA, PROVIDING FC OR AN APPLICATION AND LICENSING PROCESS FOR SPECIAL EVENTS TO BE HELD ON CITY PROPERTY; RENTAL OR USEOF PROPERTIES FOR EVENTS; PROVIDING FOR CONDUCT OF EVENTS; AND FOR OTHER  PURPOSES. Date Applicant Address_ City_ Email Address Phone Number Event Name_  State  Zip Code.  Ifthe Applicant is an organization, group of persons, association, club, or other entity:  Name of person applying:  Address City_ Email Address Phone Number  State  Zip Code  IfA Applicant is a group of persons the name, address, city, state, zip code, email address, and Application is for which Entertainment District: Downtown Depot Centennial Stadium  phone number of each person needs tol be attached.  Date of Event Event Start Time  Event End Time_ Yes No  Request for street/road closing Name of Street/Road  Road closing requested by Applicant Police Department Fire Department    2  Below you will find Section 9-5-4 and Section 9-5-5. If your application requires any of these Section 9-5-4 Application required for permit. Not less than 60 days nor more than 120 days prior to the special event, an application for a special event permit shall be submitted to the city manager and shall contain the following information: (1) The name, mailing address, email address, and telephone number of each applicant and, if a corporation, partnership, or other entity, the name, address, email address, and telephone number of a person designated as responsible for compliance with all provisions of this chapter and other applicable chapters. (2) A description of the proposed event. (3) The date(s), location(s), and hours of operation proposed for the special event. (4) A schedule, however tentative, of proposed activities. (5) An estimate of the projected attendance. The applicant is required to promptly update the city on any changes or anticipated changes in these (6) A description of any services anticipated as being needed from the city. The applicant is required to promptly update this description and notify the city at the earliest opportunity as any need or anticipated need for services changes. (7)A A description of any of the following elements contemplated for use or need in conducting the special event: closing (full or partial) of a public street; blocking or obstructing public property; the erection, use, or installation of a tent, canopy, stage, trailer, grandstand, bleachers, or other structure; pyrotechnics or sound devices; placement and use of portable toilets; and signage. (8) A plan for parking along with plans for restroom facilities and the collection and removal of rubbish, garbage, and any other waste byproducts generated by the special event. An acceptable plan must provide for the immediate removal of all rubbish, garbage, and any other waste byproducts generated by the special event upon the conclusion of the special event. (9) Any other information the city manager may deem necessary and appropriate to determine whether the permit meets the requirements of this article. The permit shall not waive the requirements of complying with other sections of this Code including, but not limited to, regulations on alcoholic beverages, business licenses, safety, zoning and signs. The 60 - 120 day Window for application may be waived upon order from the city manager upon a showing of clear and compelling need of immediate action. Among other reasons, ignorance of the permit requirement shall not establish clear and convincing need. Section 9-5-5 Additional items required for consideration and issuance of a permit. In addition to the information required above in an application for a special event permit, the following materials and information must be provided in support of and in addition to the application, all of Which must be provided before an application will be considered: (1) If the applicant is a corporation, the state and date of incorporation, a representation that the corporation is to do business in Georgia, and the name and address of the registered agent for service of process for the corporation in Georgia. (2) Ift the applicant is a corporation or other business entity required to comply with the State of Georgia SAVE and E-Verify requirements, a sworn declaration that the corporation is in compliance therewith. If the business entity is not subject to those requirements, a statement describing the reason(s) for any claimed exemption with particularity to permit a determination of the bona of the claim. (3) Of any location(s) within  items attach to your application.    3  the prior 12 months where the applicant conducted a similar special event, if any. (4) Copies of written notices informing residences and businesses adjacent to the event area of the intent to host a special event. Ift the special event involves a parade, procession, or other event without a centralized location, this notification requirement may be waived by the city manager upon request. This requirement may also be waived if the city manager determines it would be unreasonable and unduly burdensome in light of the number of residences and businesses to be (5) Proof of comprehensive liability insurance naming the city as an additional insured. Such insurance must provide at a minimum $1,000,000.00 of coverage for personal injury per person and $1,000,000.00 of property damage coverage covering all claims arising from a permit issued under this chapter. The city manager may waive or reduce this requirement for a special event that: (a) Will not require or involve one or more of the following activities: closing (full or partial) of a public street; blocking or obstructing public property; the provision of merchandise, food, or beverages (Whether by sale or otherwise); the erection, use, or installation of a tent, canopy, stage, trailer, grandstand, bleachers, or any other structure; use of any kind of pyrotechnics or sound devices; or placement and use of portable toilets; (b) Is in response to an immediate, current event as national, state, or local event or incident occurring within seven days prior to the proposed special event; or (c) The applicant is an entity or organization recognized by the Federal Internal Revenue Service as satisfying the requirements of 26 U.S.C. 501(c) or a charitable organization subject to and governed by O.C.G.A.et seq. Proper proof of Section 501(c) status and/or registration as required by O.C.G.A. 43-17-1 et seq. is required. In exercising this discretion, the city manager shall consider the nature of the activities planned for the participants in the proposed special event; the risk of potential injury or Page I3harm to private property and private persons arising from the activities planned for the participants in the proposed special event; and the risk of potential injury or harm to public property arising from the activity planned for the participants in the proposed special event. (6) The applicant shall provide a written agreement in a form satisfactory to the city providing that the applicant shall defend, pay, and hold harmless the city, its elected and appointed employees, and agents from liability for all personal and property damages arising from any acts or omissions resulting from a special event, inclusive also of any claims for attorneys' fees and costs connected with such claims, except for such claims arising solely from the negligent acts of the city, its elected  and appointed employees, and agents.    Event Name: Date of Event:  Time of Event:  This application has been viewed and approved by the following:  Camilla Police Department  Date_ Name Signature_  Title_  Camilla Fire Department  Date_ Name Signature_  Title_  Camilla Planning and Zoning  Date_ Name Signature_  Title_  Camilla City Manager Date_ Name Signature  Title    EXHIBIT "B" Entertainment Districts  Downtown Entertainment District a Downtown Entertainment District a Depot Entertainment District  V Thompson SINE Seacon St 6 EChurch St  Sunset Cir  Beac  N Mariettast  W  Twitly St  E Oakland Ave  WBroad St  EBroadse  WS Stephens St  EStephens St  (300). O  EOakland A  EOakland Ave  ?  E Broad St  EBroad St