CITY OF HOSCHTON CITY COUNCIL  TUESDAY, APRIL 30, 2024 AT 6:00PM HOSCHTON COMMUNITY CENTER 65 CITY SQUARE, HOSCHTON  H HOSCHTON  REGULAR MEETING MINUTES  CALL TO ORDER at 6:00pm by Mayor Martin PLEDGE OF ALLEGIANCE led by Mayor Martin INVOCATION by. Jennifer Harrison  AGENDA APPROVAL Motion to approve with no changes by C. Brown, seconded by. Jackson, and  all inj favor. MINUTES APPROVAL  1. February 8, 2024 Special Called Meeting Minutes 2. February 8, 2024 Work Session Minutes 3. February 20, 2024 Regular Meeting Minutes 4. March 14, 2024 Public Hearing Minutes 5. March 14, 2024 Work: Session Minutes 6. March 19, 2024 Regular Meeting Minutes 7. March 26-28, 2024 Council Retreat Minutes  Motion to approve all minutes will no changes by D. Brown, seconded by Jackson, and all in  favor. OLD BUSINESS  1. Ordinance 0-2024-02: An Ordinance Amending the Code of Ordinances of the City of Hoschton, Georgia, Chapter 3, Administration, Article VIII, "Boards and Commissions" To Adopt a New Section 3-801, "Planning and Zoning Commission," To Repeal Conflicting Ordinances; To Provide For Severability; To Provide an Motion to approve by C. Brown, seconded by. Jackson, and alli inj favor.  Effective Date; and for Other Purposes (Second Reading)  [DM-YES; CB-YES; DB-YES; SC-YES; JJ-YES]  2. Ordinance 0-2024-03: An Ordinance To Amend the Hoschton Subdivision and Land Development Ordinance, Article III, "General Provisions," Section 303, "City Council Authority" To Retitle Said Section and Assign Roles to The Hoschton Planning Commission; To Amend Article IV, "Preliminary Plat," Section 405, "Preliminary Plat Process Administration," To Repeal the Existing Process Flow Chart and To Adopt a New Process Flow Chart; To Adopt a New Section 408, "Planning Commission Review and Recommendation, To Amend Section 1204, "Variances" To Establisha Role For The Planning Commission; To Amend Section 1207, "Amendment" to    Establish a Role for the Planning Commission," To Repeal Conflicting Ordinances; To Provide for Severability; To Provide an Effective Date; and For Other Purposes Motion to approve by. Jackson, seconded. by D. Brown, and all inj favor.  (Second Reading)  [DM-YES; CB-YES; DB-YES; SC-YES; JJ-YES]  3. Ordinance TA: 2024-01: An Ordinance To Amend the Hoschton Zoning Ordinance, Article 1, "General," Section 1.04, Purposes," Paragraph 51 to Assign Roles to the Hoschton Planning and Zoning Commission; To Amend Article VIII, "Zoning Amendments and Applications," Section 8.01, "Procedures for Calling and Conducting Public Hearings," Section 8.02, "Text Amendments," Section 8.03, "Amendment to the Official Zoning Map," Section 8.04, "Conditional Uses," and Section 8.05, Variances" To Assign Roles For The Planning Commission; To Repeal Conflicting Ordinances; To Provide for Severability; To Provide an Effective Date; and Motion to approve by D. Brown, seconded. by. Jackson, and the motion carries with a  for Other Purposes (Second Reading)  4-1 vote.  [DM-YES; CB-YES; DB-YES; SC-NO; JJ-YES]  NEW BUSINESS  1. Planning and Zoning Commission Members and Terms  May. 22, 2024-May 21, 2025 Term:  1. Scott Butler 2. Brenda Stokes May 22, 2024-May. 21, 2026 Term: 1. Ace Acevedo 2. Geoffrey Horney May 22, 2024-May. 21, 2027 Term: 1. Chuck. Jonaitis 2. Christine Moody 3. Tom Vivelo  Motion to approve by C. Brown, seconded by D. Brown, and all inj favor.  [DM-YES; CB-YES; DB-YES; SC-YES; JJ-YES]  2. Planning and Zoning Commission 2024 Meeting Schedule  Meetings will be held at 6:00pm on the 4th Wednesday of each month, except for the November 20th and December 18th meetings which were adjusted because of the  holidays.    Motion to approve by Jackson, seconded by C. Brown, and all inj favor.  [DM-YES; CB-YES; DB-YES;SC-YES; JJ-YES]  3. Recommendation to Initiate a Zoning Ordinance Text Amendment Regarding the Planned Unit Development (PUD) District of the zoning ordinance (Sec. 408) Motion to approve by C. Brown, seconded. by D. Brown, and alli inj favor.  [DM-YES; CB-YES; DB-YES; SC-YES; JJ-YES]  4. Recommendation to Initiate a Zoning Ordinance Text Amendment Regarding the MU  (Mixed Use) District oft the zoning ordinance (Sec. 414)  Motion to approve by. Jackson, seconded by C. Brown, and all inj favor.  [DM-YES; CB-YES; DB-YES; SC-YES; JJ-YES]  5. Recommendation to Initiate a Zoning Ordinance Text Amendment to Establish a Time Limit Regarding Development Pursuant to a Conditional Zoning Approval Motion to approve by Jackson, seconded by D. Brown, and all inj favor.  [DM-YES; CB-YES; DB-YES; SC-YES; JJ-YES]  6. Resolution 2024-014: Awarding CMAR Contract for WWTF Expansion to 0.95MGD The contracted amount is $125,000 for the CMAR phase of the project. Motion to approve by D. Brown, seconded by C. Brown, and all inj favor.  to Reeves Young, LLC  [DM-YES; CB-YES; DB-YES; SC-YES; JJ-YES] 7. Statewide Mutual Aid Agreement  Motion to approve by. Jackson, seconded. by C. Brown, and all inj favor.  [DM-YES; CB-YES; DB-YES; SC-YES; JJ-YES]  8. - Audio/Visual Quotes for Community Center sound system  Stofrecommendation: Bradley Electronics- at a cost of $2415.00, which includes digital audio mixer, PC allowing. streaming of presentations made in person, and mounting of equipment in the back room of the Community Center. Motion to approve by C. Brown, seconded. by. Jackson, and all inj favor.  [DM-YES; CB-YES; DB-YES; SC-YES; JJ-YES]  9. Resolution 2024-013: Amending the Personnel Policy Re: Cell Phone Stipend Motion to approve by. Jackson, seconded by C. Brown, and all inj favor.  [DM-YES; CB-YES; DB-YES; SC-YES; JJ-YES]    10. Resolution 2024-012: Amending the Personnel Policy Re: Use of City-Owned Vehicles Motion to approve by Martin, seconded. by D. Brown, and all inj favor.  [DM-YES; CB-YES; DB-YES; SC-YES;JJ-YES) 11. Police Department Mobile Computer Quote  Costs related to the i3 Verticals software subscription were removed from this voting item. The included hardware costs for 5 police vehicles are $2300.00 forp printers, $300.00 for GPS devices, $295.00 for printer paper, and, $1200.00forn mounting  equipment. Total cost: $4095.00.  12. Police Department Software Agreement with i3 Verticals  The city attorney is still working with i3 Verticals to refine the language in the software agreement. Resolution 2024-170 allows the attorney to pursue an edited subscription agreement with. substantially the. same language as the version presented to Council. The resolution also states that the associated costs of the software will remain: a one-time fee of $2400.00 fori instalation/training and a  monthly subscription cost of $490.00.  Motion to approve items #11 and #12 by D. Brown, seconded by. Jackson, and all in  favor.  [DM-YES; CB-YES; DB-YES; SC-YES; JJ-YES]  13. Resolution 2024-015: Transfer of City-Owned Property to Ultra Superior Homes, LLC Motion to approve by. Jackson, seconded by C. Brown, and alli in favor. 14. Proclamation: Professional Municipal Clerks Week May 5-11, 2024 Motion to approve by D. Brown, seconded by Jackson, and all in favor.  [DM-YES; CB-YES; DB-YES; SC-YES; JJ-YES]  [DM-YES; CB-YES; DB-YES; SC-YES; JJ-YES]  Mayor Martin thanked Brian from Uline for attending the meeting. She and. Jennifer Harrison enjoyed a recent visit to the Uline campus. Uline recently purchased the property on West  Jefferson Streetformerly known as the Pirkle property. EXECUTIVE SESSION (if needed) none needed  ADJOURN Motion to adjourn at 6:29pm by. Jackson, seconded by C. Brown, and all inj favor,    ANNOUNCEMENTS:  Saturday, May 4th 10:00am-5:00pm: :Spring Festival, Downtown Hoschton  Present: Debbie Martin, Mayor Christina Brown, Councilmember David Brown Councilmember Jonathan Jackson, Councilmember Present by Phone: Scott Courter, Councilmember participated by phone. Absent:  Councilmember Courter was outside the City limits and. State of Georgia during the meeting and  James Lawson, Councilmember Fredria Sterling, Councilmember Jennifer Harrison, City Manager Jen Williams, Asst. City Clerk  Also Present: Media Approved:  os Debbie Martin, Mayor  5-29-2024 Date  Assistant City Clerk  - S a)  eds