THE CITY STONECREST GEORGIA  CITY OF STONECREST, GEORGIA CITY COUNCIL MEETING - MINUTES 3120 Stonecrest Blvd., Stonecrest, GA 30038 Monday, March 25, 2024 at 6:00 PM  Mayor Jazzmin Cobble  Council Member Tara Graves Districtl Council Member Terry. Fye- District2 Council. Member. Alecia Washington - District3 Mayor Pro Tem George Turner-Districl4  Council Member Tammy Grimes District 5 Citizen Access: Stonecrest YouTube Live Channel  I.  CALLTO ORDER: George Turner, Mayor Pro-Tem The meeting was called to order at 6:09pm. ROLL CALL: Sonya Isom, City Clerk All members were present. INVOCATION  II.  III.  Invocation by Pastor Lee May, Transforming Faith Church  IV. V.  PLEDGE OF ALLEGIANCE: Alecia Washington, District 3 Councilmember  APPROVAL OF THE AGENDA  Request to add Black Women's] History Month Proclamation under Reports and Presentations. Request to remove item a under New Business, as it is not ready to be heard. Item e under New Motion - made by Councilmember Terry Fye to approve the meeting agenda with the stated  Business is for discussion only.  adjustments. Seconded by Councilmember Tara Graves.  Motion passed unanimously.  Motion - made by Councilmember Terry Fye to move Reports and Presentations ahead of  Public Hearing. Seconded by Councilmember Alecia Washington.  Motion passed unanimously.  VI.  REVIEW AND APPROVAL OF MINUTES  Page 1 of8  City Council Meeting- Agenda  Monday, March 25, 2024 at 6:00PM    a. Approval ofl Meeting Minutes - Council Planning Retreat, February 23-25, 2024  Motion - made by Councilmember Terry Fye to approve the Council Planning Retreat meeting  minutes. Seconded by Councilmember Tara Graves.  Motion passed unanimously.  b. Approval ofMeeting Minutes City Council Meeting, February 26, 2024  Motion - made by Councilmember Terry Fye to approve the February 26, 2024 City Council  meeting minutes. Seconded by Councilmember Tara Graves.  Motion passed unanimously.  VII. PUBLIC COMMENTS  Citizens wishing to make a public comment may do SO inj person. Citizens may also submit public comments via email to peleri@onceresgager by 2 pm on the day of the meeting to AlI members ofthe public wishing to address the City Council. shall. submit their name and the topic oftheir comments to the city clerk prior to the start ofany meeting held by the City Council. There is a two (2) minute time limit for each. speaker submitting or reading aj public  be read by the City Clerk.  comment. Individuals will be held to established time limits.  In Person Tara Terrell Opposed to SLUP 23-009. Faye Coffield Renee Cail the Supreme Court and Chase. Pyper Bunch Dave Marcus  Inquiring about a donation to help purchase uniforms for a sports team in District 5. She also mentioned concerns with the vote of SLUP-23 009 at the last meeting.  Spoke against Metro Green being in the city and thanked Stonecrest for filing the appeal with Asking the city to refrain from issuing a business license or certificate of occupancy to Metro Does not doubt the council's love for the city and its residents, but stated leadership and management are also required. Commented on1 the city positions are vacant, and the fact that Panola Shoals has been closed for years. He also spoke on the annual comprehensive financial  Green. Protect our children, property values, and your constituents.  audits, and the chart of accounts for the city. Asking Council to please not let Metro Green come in.  Brenda L Whitaker Malaika Wells  Asking the city to deny Metro Green's certificate of occupancy. She also thanked the Council for their anticipated vote to extend the time for public comments from two to three minutes and for holding town halls for Districts 1,2,3, and 4. She also voiced her concern over city staff Stated his Church has an outreach program that hosts a women' 's kickball league and currently utilizes the Southeast Complex. He would like to follow up on field upgrades. They service about 250- 300 women, and want to ensure a safe environment, field-wise.  turnover and the multiple lawsuits that have been engendered.  YaQuis Shelley  Sent via Email City Council Meeting- Agenda  Page 2 of8  Monday, March 25, 2024 at 6:00PM    Pasty Moore Tenika Kemp Donna Priest-Brown  Stated she enjoyed the Valentine's Day Party and wanted to thank Councilmembers Tara Graves Asking council to deny Metro Green any work in our community. We have to stand up: for our Against granting the business license and certificate ofoccupancy for Metro Green Recycling plant as it poses severe environmental risks, affecting our community's: residents. Request the Representative from Metro Green that wanted to address misconceptions concerning environmental practices and the impact oft the facility on the Stonecrest community. Mr. Anderson gave condolences to Councilwoman Grimes. He also commented on text modification (IMOD)21-008, as well as community comments on this text modification. Urges council to do whatever it can to stop Metro Green from moving forward. Isc opposed to the certificate of occupancy and business license for Metro Green Recycling. Thankful for the repaving and requesting the rezoning of5 5961 Chupp Way from light industrial. She is also opposed to Metro Green and asks no business license or certificate of occupancy is Does not want Metro Green in the community causing additional environmental hazards.  and Alecia Washington for the opportunity. community and anything that can harm it.  denial ofnecessary permits for the Metro Green Recycling plant.  Kelly Newberry Lewis Anderson Gina Mangham Freesia Young Sabrina Farmer issued. Nia Harper  Robbie Sullivan and Rosa Shannon Please deny the Metro Green Recycling plant.  VIII. PUBLIC HEARINGS  Citizens wishing toj participate and comment during the public hearing portion oft the meeting may comment inj person. You may also submit your request including. your full name, address, position on the agenda item you are commenting on (for or against) via email to pecr@oncregagon by 2 pm the day ofthe Public Hearing to be read into the record at the meeting. A zoom linkj for the meeting will be. sent to you. When it is your turn to. speak, please state your name, address andi relationship to the case. There is ai ten (10) minute time limit) for each item per side during all public hearings. Only the applicant a. Public Hearing RZ24-001 6039 Hillandale Drive - Shawanna Qawiy, Director of  may reserve time for rebuttal. Planning & Zoning No public hearing was held.  Motion - made by Councilmember Terry Fye to defer the public hearing on RZ24- 001, 6039 Hillandale Drive to the next City Council meeting. Seconded by  Councimember Tara Graves. Motion passed unanimously.  Page: 3 of8  City Council Meeting. Agenda  Monday, March 25,2024 at 6:00PM    b. For Decision - Ordinance for RZ24-001 6039: Hillandale Drive - Shawanna Qawiy, Director Qawiy stated that staff, along with the cooperation oft the applicant, who is  Planning & Zoning Director  present, is requesting deferral to the April City Council meeting.  IX. X.  CONSENT AGENDA  APPOINTMENTS & ANNOUNCEMENIS a. Appointment of Charter Review Commission Members  Mayor Pro Tem George Turner stated there is one appointment to the Charter Review Commission, Senator Tanya Anderson ofDistrict 43, representing the Georgia State Senate. The Charter Commission bylaws will bei ready at the next Council meeting. There isa a tentative date ofMay 1st to start deliberation of the Charter Commission.  No vote is required for this appointment.  XI.  REPORTS & PRESENTATIONS  a. Proclamation, Attorney E. Noreen Banks-Ware - Councilmember Tammy Grimes Proclamation presentation by Councimember Grimes for Black Women's History Month. Aj proclamation was presented to Attorney E. Noreen Banks-Ware for being awarded the Nikki-Randall Service Award. Presentation by Councilmember Tammy Grimes and State  Representative Rhonda Taylor.  XII. OLD BUSINESS  a. For Decision - Ordinance for SLUP 23-009 3309 & 3313 Panola Road - Shawanna Qawiy, Introduction by Director Qawiy stating this item is for decision only. Mayor Pro Tem George Turner added facts and background on the history ofthis item. Mayor Pro Tem acknowledged the absence of Councilmember Tara Graves and requested all council is present to provide a Motion - made by Councilmember Terry Fye to: recess the city council meeting at 7:18pm for Motion passed 4-0 with Councilmember Tara Graves absent during the vote. Motion - made by Councilmember Terry Fye to come out ofrecess at 7:22pm. Seconded by  Planning & Zoning Director  full vote and requested ai recess.  three minutes. Seconded by Councilmember Alecia Washington.  Councilmember Tammy Grimes. Motion passed unanimously.  Motion - made by Councilmember Alecia Washington to deny the ordinance for SLUP23- 0093 3309 & 3313 Panola Road. Seconded by Councimember Tammy Grimes. Motion passed 4-1 with Councilmember Terry Fye voting nay. b. For Decision - Allotted Time for Public Comments George Turner, Mayor Pro Tem  Page 4 of8  City Council Meeting. Agenda  Monday, March 25, 2024 at 6:00PM    Presentation given by Mayor Pro Tem George Turner stating that currently each speaker is allowed 2 minutes during the public comment portion oft the meeting. Requests have been  received to extend the allotted speaking time to 3 minutes per speaker. 1st read oft the ordinance preamble by the City Clerk.  City Attorney Alicia Thompson confirmed that this item will require 2 reads before a decision can be rendered. A second read can be heard at a Special Called Meeting.  XIII. NEW BUSINESS  a. For Decision- Browns Mill Aquatics Center Pool Maintenance Contract- Sedrick Swan,  Director ofParks and. Recreation This item was removed from the agenda. - Hari Karikaran, City Engineer  b. For Decision - Browns Mill Road & Covington Highway Sidewalk Construction Contract Thej presentation was given by City Manager Gia Scruggs in lieu oft the absence of City Engineer Hari Karikaran. The Transportation Plan recommended segment sections of sidewalk on Covington Highway and those on Browns Mill Road to be constructed tol bridge Staffi is requesting approval oft the contract recommendation for Lagniappe Construction Company in the amount ofs194,33321.The: funds for this contract will be covered in 2023 Motion - made by Councilmember Terry Fye to approve the Browns Mill Road & Covington Highway Sidewalk Construction Contract. Seconded by Councilmember Tara Graves. For Decision - Intersection Improvement Concept Design Contract - Hari Karikaran, City The presentation was given by City Manager Gia Scruggs in lieu oft the absence of City Engineer Hari Karikaran. The Transportation Master Plan recommended intersection improvements at Miller Road and Thompson Mill in addition to Turner Hill Road widening. Arcadis is one oft the five Engineering Firms providing engineering and design services. DeKalb County Public Works previously allowed the city to piggyback off oftheir Staffis recommending approval oft the 3 tasks for Arcadis in the amount of $60,000 each, totaling $180,000. The funding for these 31 tasks will come from SPLOST23. Allocation - Motion - made by Councilmember Tara Graves to approve the Intersection Improvement  all gaps. The city received 141 bids on February 1,2024.  SPLOST.  Motion passed unanimously.  Engineer  contracts.  Quick Response Projects which. has ai total of $200,000.  Concept Design Contract. Seconded by Councimember Terry Fye.  Motion passed unanimously. Hari Karikaran, City Engineer  d. For Decision - Panola Road at I-20 Bridge Scape GDOT Memorandum of Agreement - The presentation was given by City Manager Gia Scruggs in lieu oft the absence of City  Page 5of8  City Council Meeting- Agenda  Monday, March 25,2024 at6:00PM    Engineer Hari Karikaran. The City of Stonecrest has plans over time to have al bridge scape installed over alll bridges over I-20 as well as monuments to all city entrances. GDOT: has agreed to amend their contract with the design firm to include the bridge scape int their bridge Staffi is recommending approval ofthe MOA with GDOT to include the bridge scape design on Panola Road at the I-201 bridge for an amount of$103,000. The funding will come from the Motion -1 made by Councilmember Terry Fye to approve the Panola Road at I-20 Bridge Scape GDOT Memorandum of Agreement. Seconded by Councilmember Tammy Grimes. For Decision - Panola Shoals Contract Recommendation - Gia Scruggs, City Manager Mayor Pro Tem George Turner introduced this item and stated it has been before the council many times in the last 2-3 years. There was aj presentation by City Manager Scruggs discussing the stabilization of] Panola Shoals. There has been significant time spent on the design and construction oft the stabilization, in an effort tol be safe for everyone. Ms. Scruggs asked the council ifthisi item could be brought back prior to the April Work Session for decision, as we will have whati is needed from Procurement. Mayor Pro Tem Turner made note that a Special Called Meeting will bel held before the April Work Session. The council Forl Decision Resolution Declaring the Results ofl November Election George Turner, Thisi item was introduced by Mayor Pro Tem George Turner, yielding tot the City Attorneys. It was stated this1 resolution is to declare thei results of thel November election, asking ift there wasa desire to: move: forward with bond issuance and SPLOST tax dollars. This agenda item works hand in hand with the next item, Resolution Authorizing the Commencement ofValidation Proceeding for General Obligation Bonds, in which both are critical ini moving forward with validating bonds. In order to issue revenue bonds in Georgia, it must go through a validation process in Superior Court. The issuance oft the bonds is ai result of SPLOST dollars received from tax dollars to contribute to improving the city through paving roads and other projects overa period oftime. The: revenue bonds will grant thei money upfront tot take care of projects and the  design and is proposing a MOA to: recover the cost oft the bridge scape. 2024 SPLOST Allocation, Bridge Scape and Street Scape.  Motion passed unanimously.  has budgeted for this project, and we are almost at the: finish line.  Mayor Pro Tem  city willj pay back the debt using SPLOST dollars. The City Clerk read thej preamble.  Motion - made by Councilmember Tammy Grimes to approve the Resolution Declaring the Results oft the November Election. Seconded by Councilmember Alecia Washington. g. For Decision - Resolution Authorizing the Commencement ofValidation Proceeding for City Attorney Alicia Thompson stated that the city will have to go through a Validation Hearing before the bonds can be approved. This resolution is fors submission oft the validation  Motion passed unanimously.  General Obligation Bonds - George Turner, Mayor Pro Tem  proceedings on behalfofthe City of Stonecrest. The City Clerk reads the preamble.  Page 6 of8  City Council Meeting- Agenda  Monday, March 25, 2024 at 6:00PM    Motion -1 made by Councilmember Tammy Grimes to approve the Resolution Authorizing the Commencement of Validation Proceeding for General Obligation  Bonds. Seconded by Councilmember Alecia Washington.  Motion passed unanimously.  XIV. CITY ATTORNEY COMMENTS-No: comment  XV. CITY MANAGER UPDATE  There is an annual Easter Egg Drop scheduled for March 30th at Southeast Athletic Complex, from 10am -1pm. There are many. jobs available for the summer program, and they are listed on the website. There will be upgrades happening at Salem Park. Please refrain from using the park during the upgrades. April is] Black Woman in History Month. The city will be hosting the Women ofWonder Gala on April 19th followed by Earth Day on April 20th. Georgia Cities Week will be April 22nd-26th and an Autism event is scheduled for April 27th. Come out and participate.  XVI. MAYOR AND COUNCIL COMMENTS  Mayor Cobble - Introduced ai new: social media campaign called "Fly Fridays", which is an opportunity toj promote great things happening in the City of Stonecrest by showcasing merchandise. Businesses, Schools, Recreations, Faith Based Organizations or Civic Organizations are welcome send or drop offmerchandise: at City Hall and Mayor Cobble will wear the District 1- Councilmember Tara Graves Would like to send a warm thank you to everyone who attended the first combined Town Hall Meeting. Everyone have a safe and enjoyable Easter District 2 - Councilmember Terry Fye - Will be at Stoneview Elementary School on Wednesday for Career Day discussing all the great things that Stonecrest is doing and he is looking forward to District 3 - Councilmember Alecia Washington - Would like to thank all 70 constituents for coming out to the Townhall and thanks tol District 1 Councilmember Tara Graves and District 2 Councilmember Terry Fye for making sure that most oft the participants got their questions District 5- Councilmember Tammy Grimes - Would like to thank everyone for the continued prayers and all the love and support during the time ofloss ofmy sweet mom. "IfI didn'tk know before, II know nowi that I am loved." Please keep my dad in your prayers, who is 82, as he was the primary caregiver for my mom. Excited about the Townhall's that have been taking place around town. District 5, Talk with Tammy is coming soon. Parents, please note Georgia Milestones start. April 17th. Thank you for your continued support ofDistrict 5. District 4-1 Mayor Pro Tem George Turner - Wel had a real lively and well appreciated town hall. We will do it again as I prepare a summary oft the things that came out ofDistrict 4, andI  merchandise on Fridays.  and Spring Break.  seeing the young people.  answered. Have a safe and enjoyable Baster/Resurrection Day.  will share that with you within the next few days.  XVII. EXECUTIVE SESSION  (When an executive session is required, one will be called for the following issues: 1)  Personnel, 2). Litigation, 3) Real Estate  Page 7of8  City Council Meeting. Agenda  Monday, March 25, 2024 at 6:00PM    Motion - made by Councilmember Terry Fye to enter Executive Session for real estate, personnel, litigation, and cyber security. Seconded by Councilmember Tara Graves. Motion - made by Councilmember Tammy Grimes to exit Executive Session and return to the regular scheduled meeting. Seconded by Councilmember Tara Graves.  Motion passed unanimously.  Motion passed unanimously.  Motion - made by Councilmember Terry Fye to approve the: minutes from Executive  Session. Seconded by Councilmember Tara Graves.  Motion passed unanimously.  XVIII. ADJOURNMENT  Motion - made by Councilmember Terry Fye to adjourn the City Council Meeting. Seconded  by Councilmember Tara Graves. Motion passed unanimously. The meeting ended at 9:04pm.  As approved on the 22nd day of April, 2024.  CITY OF STONECREST, GEORGIA ct  ATTEST:  lha  City M  Americans with Disabilities. Act  The City of Stonecrest does not discriminate on the basis of disability in its programs, services, activities and employment fyou need auxiliary aids and: services for effective commnication (such as a sign language interpreter; an assistive listening device or print material in digital format) or reasonable modification to programs, services or activities contact the ADA  practices.  Coordinator; Sonya Isom, as soon as possible, preferably. 2 days before the activity or event.  Page 80 of8  City Council Meeting- Agenda  Monday, March 25, 2024 at 6:00PM