Resolution 2024-R-88  A Resolution Authorizing the Opening of Two Classified Positions  WHEREAS, the City Council oft the City of Irondale has determined that a true and very real need exists for the opening of two new classified positions within the City as authorized by BE IT HEREBY RESOLVED by the City Council of the City of Irondale, Alabama, in regular meeting duly assembled, a quorum being present that the City is hereby authorized to open and fill the below full-time, classified positions through The Personnel Board ofJefferson County: 1. Public Relations Manager (job description attached hereto as ExhibitA) 2. Parks and Recreation Director (job description attached hereto as Exhibit B)  The Personnel Board of Jefferson County.  ADOPTED & APPROVED: This 21st day of May,2024.  David  g  APPROVED:  EEA  ATTESTED:  City Clerk  H  CERTIFICATION  I,Leigh Ann Allison, the City Clerk of the City of Irondale, Alabama, hereby certify that the above to be a true and correct copy ofa resolution adopted by the City Council oft the City of Irondale at its regular meeting held on the 21st day of May, 2024, as the same appears in the  minutes ofr record ofs said meeting.  o  a  Leigk Ann Allison, City Clerk    Exhibit A    5/15I24,4:27PM  The Personnel Board of. Jefferson County Alabama  Job Description Class Title: Public Relations Manager Class Number: 02097 Grade: 27 SUMMARY:  Public Relations Managers working int the Merit System are responsible for overseeing the development and implementation of public relations programs that are designed to create ai favorable publici image of their respective agencies. Employees in this job class participate in speaking engagements to promote awareness of their organization's services, create/review multi-media presentations (e.g., press releases, articles), establish partnerships with various organizations in their communities, create departmental policies and procedures, and administer a division budget.. As supervisors of subordinate personnel (e.g., Public Relations Coordinators, Graphic Designers, Administrative Assistants), Public Relations Managers take part in hiring decisions, assign and review work, administer performance appraisals, and provide work-related feedback.  TYPICAL JOB DUTIES:  Prepares, monitors, and administers departmental or organizational budget by reviewing spending trends, expenditure reports, analyzing financial data and ensuring expenditures are within annual budgetary limits. Communicates with the media and public to include attending meetings, preparing reports, releasing information, monitoring the news, delivering press releases and marketing materials for the purpose of Coordinates events to include securing the location, planning staff to work the event, booking speakers, arranging food and other services, maintaining the guest list, attending the event to troubleshoot, and Creates policies, procedures and performance standards for the marketing department within the organization Creates press releases, articles, and other multi-media presentations by working with other departments, Establishes relationships with community organizations by preparing correspondence requesting sponsorship or event participation, coordinating volunteer programs and maintaining donations received. Organizes media buys and the purchase of marketing materials by researching vendors, preparing contracts and verifying services are fulfilled in order to promote events and services. Participates in speaking engagements by speaking at internal and external events and/or recruiting speakers to Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of  maintaining the public image of the organization.  conducting debriefing sessions after the event to improve future events.  orj jurisdiction.  reviewing information for accuracy and documenting events.  present on requested topic of discussion. work, providing feedback and/or training. MINIMUM QUALIFICATIONS: Driver's license.  Bachelor's degree in Public Administration, Business Administration, Public Relations, Marketing, Experience preparing public relations written messages (e.g., press releases, newsletters, speech talking Experience maintaining social media sites (e.g., Facebook, Twitter, Instagram, a blog).  Communications, Journalism or related.  points).  htps/wwpbycalorylploymenDetals7ebCode-02097  1/3    5/15/24, 4:27F PM  The Personnel Board of. Jefferson County Alabama  Experience communicating with media outlets for public relations initiatives (e.g., media buys, contract  negotiation).  PREFERRED QUALIFICATIONS: Communications, Journalism or related. the marketing medium, producing audio/videos spots). Experience developing policies and procedures.  Master's degree in Public Administration, Business. Administration, Public Relations, Marketing,  Experience developing, budgeting for, and producing marketing campaigns (e.g., creating the message, picking Experience supervising staff engagedi in the production of marketing/public relations materials.  COMPETENCIES: Adaptability & Flexibility. Computer & Technology Operations. Customer Service. Heavy Equipment & Vehicle Use. Leadership & Management. Learning & Memory. Mathematical & Statistical Skills. Oral Communication & Comprehension. Planning & Organizing. Problem Solving & Decision Making. Professionalism & Integrity. Researching & Referencing. Reviewing, Inspecting & Auditing. Sel-Management & Initiative. Teamwork & Interpersonal. Technical &. Job-Specific Knowledge. Technical Skills. Training & Facilitation. Written Communication & Comprehension. CRITICAL KNOWLEDGES: Knowledge of branding strategies. information disclosure. Knowledge of public policy implementation. Knowledge of public relations practices and standards.  Knowledge of department policy and procedures related to communicating with the news media and public  Knowledge of budgetary principles and procedures, and noumbanceve.gendiures such as revenues, expenditures, and appropriations involved in establishing and maintaining budgets.  WORKI ENVIRONMENT:  Work is conducted almost exclusivelyi indoors in an office setting andlor event space. Work involves use of  standard office equipment, such as computer, phone, copier, etc.  PHYSICAL DEMANDS:  Jobi is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods. Job mayi involve occasional lightl lifting of items or objects weighing up to 50 Ibs.  htps/NwwpbjcalorglpoymenvDealsipbCode-02097  2/3    5/15/24, 4:27 PM  Thel Personnel! Board ofJ Jefferson County Alabama  DISCLAIMER: This job description is not meant to be an all-inclusive list of the job duties, responsibillties, or skills and abilities required to do thej job and may be changed at the discretion of the Adaptability & Flexibility; Planning & Organizing; Oral Communication & Comprehension; Mathematical & Statistical Skills; Written Communication & Comprehension; Training & Facilitation; Learning & Memory; Technical Skills; Technical &. Job Specific Knowledge; Teamwork & Interpersonal; Leadership & Management; Heavy Equipment & Vehicle Use; Customer Service; Sel-Management & Initiative; Reviewing, Inspecting & Auditing; Researching & Referencing; Computer & Technology Operations; Professionalism & Integrity; Problem  Personnel Board at any time. COMPETENCIES  Solving & Decision Making  PERFORMANCE, APPRAISAL COMPETENCIES &C Comprehension; Computer & Technology Operations  Written Communication & Comprehension; Technical & Job Specific Knowledge; Teamwork & Interpersonal; Problem Solving & Decision Making; Researching & Referencing; Planning & Organizing; Oral Communication  COMPENSABLE FACTORS: public relations. Survey' Year: 2025  Bachelor's Degree in Public Relations, Administration, Marketing or related field and five years ofe experience in  htps-wwpbjcalorglpoymaniDetais7obCode-02097  3/3    EXHIBITB    5/15/24, 11:00AM  The Personnel Board of. Jefferson County Alabama  Job Description Class Number: 04197 Grade: 31 SUMMARY:  Class Title: Parks and Recreation Director  AParks and Recreation Directori in the Merit System is responsible for overseeing, planning, organizing, and administering all recreational programs, projects, and facilities for theirj jurisdiction. They oversee the upkeep of maintenance activities for all recreational facilities and grounds to ensure activities are safe and available for citizens. Employees in this job class also prepare and administer the budget, procure and manage inventory, and provide supervision and guidance to subordinate staff. They are required to exercise considerable judgment within the realm of established guidelines and procedures. The work of al Parks and Recreation Director is performed both indoors in an office setting as well as regular field visits to outdoor worksites. Their work is evaluated by the success of thel Park and Recreation division during periodic meetings with the Park and  Recreation Board, Board Chairman, andlor Appointing Authority.  TYPICAL JOB DUTIES:  Prepares, monitors, and administers departmental or organizational budget by reviewing spending trends, expenditure reports, analyzing financial data and ensuring expenditures are within annual budgetary limits. Oversees the upkeep and maintenance activities of city parks, sports complexes, recreational facilities, schools, city properties, and surrounding grounds by conducting meetings with staff to plan maintenance, conducting visual inspections ofl locations, overseeing various maintenance projects to completion, and completing appropriate documentation and reporting on maintenance activities in order to keep proper and safe working Procures and/or manages inventory (i.e., supplies and equipment) to ensure the products and services are Performs general administrative duties including reviewing and producing reports, letters, and other types of written correspondence, attending meetings and conferences, addressing complaints and concerns, etc. to maintain appropriate records, stayi informed of departmental activities, ensure up to date processes, and Plans, organizes, directs, implements, and evaluates recreational programs, projects, and facilities by establishing plans and goals for the future, conducting needs and budget analysis, coordinating with staff on development andi implementation, creating rules, policies, and procedures, and promoting recreational services Supervises staff by assigning and distributing work, directing staffi in their job duties, monitoring progress of  orderi in all locations.  available to meet the operational needs of each department.  continued efficient operation of the department.  to enrich the community.  work, providing feedback and/or training. MINIMUM QUALIFICATIONS: Driver's license.  htps-wwpbicalorgylpboymenuDelalss7obCode-04197  1/3    5/15/24, 11:00AM  The Personnel Board of. Jefferson County Alabama  Bachelor's degree in Recreation, Sports and Recreation Management, Business Administration, Public Administration, Physical Education, or a highly related degree (a degree that includes coursework in Experience supervising employees to include planning subordinates work activities, delegating tasks, providing disciplinary measures, coaching and training employees, and conducting performance appraisals. Experience administering and directing the day-to-day operations of parks and recreation facilities (e.g., recreational centers, sports complexes, swimming pools, and parks) to include reviewing recreational programs and activities, selecting vendors, negotiating contracts, and marketing recreational programs. Experience developing, implementing, and administering capital budgets to include monitoring revenue and  management, program/event planning, legal issues, and leisure/athletics).  expenditures and amending budgets. PREFERRED QUALIFICATIONS: None. COMPETENCIES: Adaptability & Flexibility. Computer & Technology Operations. Customer Service. Heavy Equipment & Vehicle Use. Leadership & Management. Mathematica & Statistical Skills. Oral Communication & Comprehension. Planning & Organizing. Problem Solving & Decision Making. Professionalism & Integrity. Reviewing, Inspecting & Auditing. Sel-Management & Initiative. Teamwork & Interpersonal. Technical &. Job-Specific Knowledge. Technical Skills. Training & Facilitation. Written Communication & Comprehension. CRITICAL KNOWLEDGES:  Knowledge of budgetary principles and procedures, and noumbrancese.pendturs such as revenues, Knowledge oft the necessary methods and techniques of planning recreation programs and activities.  expenditures, and appropriations involved in establishing and maintaining budgets. Knowledge of principles involved in the management of staff/personnel. Knowledge of National Playground Safety regulations and guidelines.  Knowledge of various sports, games, and recreational activities suitable fori individuals within various age  groups.  WORK ENVIRONMENT:  Work is conducted both indoors in an office setting as well as regular field visits to outdoor worksites. Incumbents may be required to work nights and/or weekends. Job may include exposure to potentially hazardous working conditions (e.g., moving vehicles, biological and/or chemical hazards, etc.). Job may also require exposure to inclement weather when working outdoors (e.g., extreme heat, cold, rain, snow, wind, etc.).  yahmpaloy-pymeaapCArat?  2/3    5/15/24, 11:00AM  The Personnel Board of. Jefferson County Alabama  PHYSICAL DEMANDS:  Jobi is primarily sedentary involving sitting for long periods of time. At times, job may require light to moderate physical exertion, including lifting, carrying, bending, stooping, kneeling, crouching, or twisting. Job may also This job description is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any Adaptability & Flexibility; Planning & Organizing; Oral Communication & Comprehension; Mathematical & Statistical Skills; Written Communication & Comprehension; Training & Facilitation; Technical Skills; Technical & Job Specific Knowledge; Teamwork & Interpersonal; Leadership & Management; Heavy Equipment & Vehicle Use; Customer Service; Sel-Management & Initiative; Reviewing, Inspecting & Auditing; Computer & Technology Operations; Professionalism & Integrity; Problem Solving & Decision Making  involve occasional lifting of items or objects weighing up to 50 Ibs.  DISCLAIMER: time. COMPETENCIES  PERFORMANCE, APPRAISAL COMPETENCIES  Customer Service; Written Communication & Comprehension; Technical &. Job Specific Knowledge; Planning & Organizing; Oral Communication & Comprehension; Leadership & Management; Adaptability & Flexibility; Self-  Management & Initiative COMPENSABLE FACTORS:  Bachelor's Degree in Recreation or Physical Education and five years of experience in the administration of diversified parks and recreation facilities, landscaping and construction including two years of supervisory  experience. Survey Year: 2028  htps/NwwpbjcalorgmpoymenlDealsis7pbCode-04197  3/3